2024-10-0851 BFIRST Conduct of BFIRST 8th Implementation Support Mission Request for Quotation (RFQ)   Reference Number 11397981   Procuring Entity DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION XII   Title 2024-10-0851 BFIRST Conduct of BFIRST 8th Implementation Support Mission   Area of Delivery (Independent City)   Printable Version Solicitation Number: 2024-10-0851 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 512,600.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Loreto Jr. Vargas Cabaya Regional Director Regional Center, Brgy. Carpenter Hill Koronadal City South Cotabato Philippines 9506 63-228-3180 Ext.81 63-228-3180 procurement.fo12@dswd.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 24/10/2024 Last Updated / Time 24/10/2024 12:00 AM Closing Date / Time 28/10/2024 10:00 AM Description 1. 71 PAX Conduct of BFIRST 8th Implementation Support Mission at General Santos City November 18-19, 2024 Catering and Accommodation for 2 days A. Meals Requirement 1. Breakfast with 2 kinds of Soup, 5 Main Courses, Pinoy salad with condiments, Mix green salad with condiments, 5 kinds of bread with spreads, 5 kinds of desserts, egg station, 2 kinds of juices, 3 kinds of fruits, 2 kinds of rice, and Coffee and Hot CHoco Station. 2. Managed buffet lunch and Dinner with 3 viands inclusive of appetizer/soup and dessert "3. Plated AM/PM snacks serve with cold beverage in can/bottle (choices of viands: fish, beef, chicken and vegetables)" B. Function Rooms 1. Free use of a function room with fully air-conditioning that can accommodate 71 participants for plenary until 8 PM. 2. With good sound system with at least 2 microphones and audio jack (audio technician on standby) 3. Conducive function room for learning that is soundproof, well lighted and ventilated 4. Free and strong Wi-Fi connection (within room and function hall) 5. Free use of LCD projectors, wide screen at least 1 and electrical connections including extension cords for the use of participants and secretariat 6. Free use of whiteboard, whiteboard marker and eraser (replace it when empty) 7. Free flowing coffee/tea/water with hot and cold water dispenser 8. With 2 standby waiters 9. CCTV Protected 10. Free 5 tables for gallery presentation if necessary C. Other Amenities 1. Free tarpaulin/backdrop (outside of hotel/lobby and in the function room) 2. Discount of the business center for fax, printing, photocopying, etc.. 3. Free use of hotel amenities such as Fitness Gym and Swimming Pool 4. PWD Friendly Hotel with Elevator Access 5. Free Airport shuttle service D. Notes 1. Hotel Location must be appropriate for the conduct of professional discussion and conductive for productivity and creative thinking 2. Hotel should not be offering short-term lodging associated with motels and not be situated beside or across funeral parlor 3. Hotel can provide required number of rooms and should not transfer participants to another hotel E. Room Accommodation 1. Room with air-condition and linens, blankets, free complimentary soap, shampoo and towels, and to be replenished daily; 2. Triple sharing with individual beds per pax. 2. 20 PAX Conduct of BFIRST 8th Implementation Support Mission at General Santos City November 18-19, 2024 Catering Services for 20 participants X 2 days A. Meals Requirement 1. Breakfast with 2 kinds of Soup, 5 Main Courses, Pinoy salad with condiments, Mix green salad with condiments, 5 kinds of bread with spreads, 5 kinds of desserts, egg station, 2 kinds of juices, 3 kinds of fruits, 2 kinds of rice, and Coffee and Hot CHoco Station. 2. Managed buffet lunch and Dinner with 3 viands inclusive of appetizer/soup and dessert "3. Plated AM/PM snacks serve with cold beverage in can/bottle (choices of viands: fish, beef, chicken and vegetables)" B. Function Rooms 1. Free use of a function room with fully air-conditioning that can accommodate 20 participants for plenary until 8 PM. 2. With good sound system with at least 2 microphones and audio jack (audio technician on standby) 3. Conducive function room for learning that is soundproof, well lighted and ventilated 4. Free and strong Wi-Fi connection (within room and function hall) 5. Free use of LCD projectors, wide screen at least 1 and electrical connections including extension cords for the use of participants and secretariat 6. Free use of whiteboard, whiteboard marker and eraser (replace it when empty) 7. Free flowing coffee/tea/water with hot and cold water dispenser 8. With 2 standby waiters 9. CCTV Protected Note: Winning bidder is subject to performance evaluation at least satisfactory rating from DSWD FO 12 if applicable November 18-19, 2024 General Santos City Please Attach the following Documentary Requirements: Copy of Mayor's/Business Permit Copy of PhilGEPS Registration Number Copy of Registration Certificate from SEC, DTI, or CDA or its equivalent Copy of BIR Certificate of Registration Copy of Omnibus Sworn Statement (for ABC above P50,000.00) Delivery Term: November 18-19, 2024 Place of Delivery / Venue: General Santos City **************************************************************************************** DEPARTMENT OF SOCIAL WELFARE & DEVELOPMENT Field Office XII, Koronadal City REQUEST FOR QUOTATION Company Name: ________________________________________ RFQ No.: 2024-10-0851 Address: _______________________________________________ Date: 23-Oct-24 Contact Person: _________________________________________ Contact No.: ____________________________________________ Sir/Madam: Please quote your government price/s including delivery charges, VAT or other applicable taxes, and other incidental expenses for the goods listed in Annex A. Also, furnish us with descriptive brochures, catalogues, literatures and/or samples, if applicable. If you are the exclusive manufacturer, distributor or agent in the Philippines for the goods listed below, please attach in your quotations a duly notarized certification to this effect. Please accomplish and submit this form together with Annex A to DSWD-BAC Secretariat at DSWD Regional Office XII, Brgy. Carpenter Hill, Koronadal City or email us your accomplished forms at procurement.fo12@dswd.gov.ph. Kindly indicate in the subject the reference number for quotations submitted through said email address. Quotations submitted to different email address(es) as stated above shall not be considered for evaluation. For manual submission, please submit these documents signed and sealed, not to be disclosed to canvassers and other parties until bid opening of BAC. Deadline of Bid Submission is on ______October 28, 2024_____ at 10:00AM NOTE: Submission of quotations beyond the deadline shall be ground for disqualification Very truly yours, ABDULQUDDUS R. BARAMBANGAN Head, Procurement Section TERMS AND CONDITIONS: 1. Award shall be made on per: [ ] item basis [ / ] total quoted [ ] lot basis 2. Quotations validity shall be Ninety (90) calendar days from the deadline of submission of quotations. 3. Good/s shall be delivered on: November 18-19, 2024 4. Place of Delivery: General Santos City 5. Terms of Payment: n/30. 6. Liquidated Damages/Penalty: One-Tenth (1/10) of One Percent for Every Day of Delay 7. For goods, please indicate brand, model, and country of origin 8. Must be PhilGEPS registered. 9. In case of discrepancy between unit cost and total cost, unit cost shall prevail. 10. In case of a tie, the contract shall be awarded through a "tie-breaking" method to determine the winning bidder in accordance with GPPB Circular 06-2005 "11. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s" 12. Warranty: (If applicable) (Signature over Printed Name) Supplier Created by Loreto Jr. Vargas Cabaya Date Created 23/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION XII