SUPPLY AND DELIVERY OF DOCUMENT SCANNER AND LED MONITOR Request for Quotation (RFQ)   Reference Number 11350539   Procuring Entity SANTA MARIA WATER DISTRICT   Title SUPPLY AND DELIVERY OF DOCUMENT SCANNER AND LED MONITOR   Area of Delivery Bulacan   Printable Version Solicitation Number: P-RFQ No. 2024-102 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Information Technology Parts & Accessories & Perip Approved Budget for the Contract: PHP 79,858.50 Delivery Period: 5 Day/s Client Agency: Contact Person: Charito Santos Fernando Procurement Analyst B \ 302 J.P. Rizal St., Poblacion Sta. Maria Bulacan Philippines 3022 63-044-8153238 63-044-8153238 smwdbulacan@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 15/10/2024 11:00 AM Description October 10, 2024 P-RFQ No. 2024-102 REQUEST FOR QUOTATION SUPPLY AND DELIVERY OF DOCUMENT SCANNER AND LED MONITOR (GS-2024-10-089, GS-2024-10-091) The Santa Maria Water District (SMWD) hereinafter referred to as “the Purchaser”, through its Bids and Awards Committee (BAC), invite interested parties to submit price quotation for the project, “SUPPLY AND DELIVERY OF DOCUMENT SCANNER AND LED MONITOR” through Small Value Procurement (Sec. 53.9 of R.A. No. 9184) with Approved Budget for the Contract (ABC) of Three Hundred Forty-Eight Thousand Pesos Only (₱79,858.50). Description Qty Unit Unit Cost Total Amount 1 DOCUMENT SCANNER Specifications: Scanner type: sheetfed Scan file format: Document Capture Pro (Win): JPEG, JPEG2000, MP, PDF, Searchable PDF, TIFF, Multi-TIFF, PNG, DOCX, XLSX, PPTX Scanning speed: Resolution (Colour/Monochrome) 200dpi 45 ppm / 90 ipm 300dpi 45 ppm / 90 ipm 600dpi 12 ppm / 24 ipm Document size min.: 50.8 x 50.8mm; Max. 215.9 x 6,096mm Supported paper weight: 27 – 413 g/m2, Less t ADF capacity: 100 sheets (80 g/m2) Daily scan volume: up to 7,000 sheets/day Interface: usb 3.2 gen 1, Ethernet (1000BASE-T/100BASE-TX/10BASE-T), Wi-Fi (IEEE 802.11 b/g/n), Wi-Fi Direct (max. 8 connections), usb 2.0 host 1 UNIT 2 LED MONITOR HD TV Model year: 2024 Screen size: 32-inch LED Resolution: HD ready HDMI ports: 2x HDMI 1.4 USB ports: 1 2 PC *** nothing follows *** All items listed under the purchaser’s specifications must be complied on a pass-fail basis. Failure to meet any one of the requirements will result to rejection. Likewise, it is understood that Purchaser’s specifications are minimum requirements. The Bidder/Supplier may offer higher specifications or additional items, if any. Procurement procedures will be conducted in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act No. 9184 (Government Procurement Reform Act). It is the intent of the Purchaser to evaluate the quotation for the item and award will be made to the quotation resulting in the lowest cost per item, meeting purchaser’s technical specifications. Likewise, in accordance with Section 54.6 and Appendix A of Annex "H" (Consolidated Guidelines for the Alternative Methods of Procurement) of the IRR of RA No. 9184, the supplier shall provide the following documentary requirements as a condition for award of the contract. The documents shall be attached together with the quotations. 1. PhilGEPS Registration Number 2. Mayor’s/Business Permit 3. Photo Copy of Sample Official Receipt (OR) 4. Certificate of Registration (BIR FORM 2303); and 5. Duly Notarized Omnibus Sworn Statement. Your prices must be quoted in Philippine Peso and must include the unit price and total price, inclusive of all taxes to be paid and other incidental cost to the delivery site if the contract is awarded. Payment shall be through check and advance payment is not allowed. Payment shall only be made upon completion of delivery of all items. All quotations may be typewritten or handwritten and may be placed in sealed envelope marked “SUPPLY AND DELIVERY OF DOCUMENT SCANNER AND LED MONITOR” (RFQ No. 2024-102) and must be submitted on or before October 15, 2024, 11:00AM at the SMWD main office. It may also be sent thru email on our official email address at smwdbulacan@yahoo.com on the specified time stated above and address to the BAC Chairperson, Maria Leonora S. Romarate. Quotations shall be valid for thirty (30) calendar days from the deadline of submission of the same. The delivery period shall be within 5 Days from receipt of the Purchase Order (PO). The supplier should inform the purchaser at least two (2) days before the date of delivery. The Purchaser shall have the right to reject or to return the items that will be declared defective. The delivery will be made only during working days from 8:00 AM to 5:00 PM. DELIVERY SITE: General Services Division of SMWD located at 301 J. P. Rizal St., Dulong Bayan, Santa Maria, Bulacan. The prospective supplier shall submit the following: a) Duly accomplished Quotation Form; and b) Brochures of the items offered, if any. The Santa Maria Water District reserves the right to accept or reject any quotation, and to annul the procurement process and reject all quotations at any time prior to Contract award, without thereby incurring any liability to the affected supplier or suppliers. SMWD also reserves the right to waive any required formality in the proposals received, and select the proposal which it determines to be the most advantageous to the government. Prepared by: Noted by: Romel P. Lazaga Maria Leonora S. Romarate Procurement Assistant BAC Chairperson Created by Charito Santos Fernando Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       SANTA MARIA WATER DISTRICT