Procurement of Rechargeable Handheld Fan under SVP No. 2024-009 Request for Quotation (RFQ)   Reference Number 11326395   Procuring Entity PHILIPPINE NATIONAL AIDS COUNCIL, DOH   Title Procurement of Rechargeable Handheld Fan under SVP No. 2024-009   Area of Delivery Metro Manila   Printable Version Solicitation Number: SVP No. 2024-009 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: General Merchandise Approved Budget for the Contract: PHP 215,051.10 Delivery Period: 30 Day/s Client Agency: Contact Person: FRANCES JAMAIKA M. SOLIVEN Administrative Officer (Budget Officer II) / BAC S 3/F Bldg. 12 DOH, San Lazaro Compound, Sta. Cruz, Manila Metro Manila Philippines 63-026-0286719498 fjmsoliven@doh.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 05/10/2024 Last Updated / Time 05/10/2024 12:00 AM Closing Date / Time 08/10/2024 9:00 AM Description Name of Procuring Entity: Philippine National AIDS Council – Program Information and Partnership Development Division Name of the Project: Procurement of Rechargeable Handheld Fan Delivery Site: DOH Convention Hall, Bldg. 17 Department of Health, San Lazaro Compound, Rizal Avenue Sta. Cruz, Manila SVP No. 2024-009 _____________________________ Name of Company _____________________________ Address Please submit your lowest price quotation on the item listed below, duly signed by your representative not later 08 October 2024; 9:00 AM. at DOH Convention Hall, Building No. 17, Department of Health, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila: Item No. Particular Qty. Unit Unit Cost (PhP) Total Approved Budget for the Contract (ABC) (PhP) 1 Rechargeable Handheld Fan 330 Piece 651.67 215,051.10 Your quotation is subject to the following General Conditions: 1. Price validity shall be for a period of Ninety (90) calendar days from the Opening of Bids. 2. Delivery Period: Thirty (30) calendar days as stated below: a. Final sample must be submitted to the End-User within five (5) calendar days upon receipt of approved Notarized Contract b. The End-User shall evaluate the sample within two (2) calendar day c. Upon approval of final sample, goods must be delivered within twenty-three (23) calendar days 3. DELIVERY SITE: DOH Convention Hall, Bldg. 17 Department of Health, San Lazaro Compound, Rizal Avenue Sta. Cruz, Manila 4. Bidders are entitled to one (1) bid only, otherwise, all bids made shall automatically be rejected. 5. Terms of Payment: For one-time delivery, payment shall be made after full delivery and acceptance of the item/s. 6. The prospective bidder shall submit three (3) sets of the original certified as such by the bidder or his duly authorized signatory each of the following requirements in one sealed envelope: a. Duly accomplished and signed Price Quotation inclusive of all taxes using the attached form; b. Duly accomplished and signed Technical Specifications using the attached form; NOTE: In case of award, kindly send a soft copy of technical specifications being offered (word & pdf format) to this e-mail address: pnac.bacsecretariat@gmail.com; c. Duly signed Schedule of Requirements using the attached form; d. Mayor’s/Business Permit issued by the city or municipality where the principal place of business of the prospective bidder is located or the equivalent document for Executive Economic zones or areas; e. PhilGEPS Registration Number; f. Latest Annual Income Tax / Business Tax Return also refers to Value Added Tax or Percentage Tax Return covering the previous six (6) months (per Revenue Regulation 3-2015), if applicable; g. Omnibus Sworn Statement using the attached form; and h. Duly notarized authority of the signatory, whichever is applicable: 1. Secretary’s Certificate (i.e. corporation; joint venture agreement) using the attached form; or 2. Special Power of Attorney (i.e. sole proprietor, partnership) using the attached form; or 3. In case the signatory is the sole proprietor, copy of the DTI Registration Certificate/Valid PhilGEPS Platinum Certificate NOTE: Bidders may submit their bid proposal on or before 08 October 2024, 9:00 AM. to the PNAC BAC Secretariat through any of the following options: 1. In printed copy to be submitted at the DOH Convention Hall, Bldg. No. 17, Department of Health, San Lazaro Compound, Sta. Cruz, Manila; or 2. In soft copy via e-mail to pnac.bacsecretariat@gmail.com provided that it complies with the following condition: i. It should be in a clear .PDF/.IMG/.JPG/.TIFF/.GIF/.PNG format, and shall be in password protected Bidding Documents in compressed archive folders pursuant to GPPB Resolution No. 09-2020 and Section 25.1 of the 2016 Revised IRR of RA No. 9184; ii. A generated bid receipt page or email acknowledgement indicating the time of submission must be secured and printed as a reference; iii. The documentary requirements are arranged accordingly based on the Eligibility Checklist using the standard file name indicated therein. iv. For electronic bid submission, the password for accessing the Bidding Documents will be disclosed by the Bidders only during the actual bid opening which may be done in person or face-to-face through videoconferencing, webcasting or similar technology. (GPPB Resolution No. 09-2020 and Section 29 of the 2016 Revised IRR of RA No. 9184) The BAC shall open the bid envelopes using a non-discretionary “pass/fail” criterion. In case of electronic bid submission, Bidding Documents not in compressed archive folders and are not password protected, shall be rejected. However, bid envelopes that are not properly sealed and marked or not properly compressed and password-protected, as required in the Request for Quotation, shall be accepted, provided that the bidder or its duly authorized representative shall acknowledge such condition of the bid as submitted. The BAC shall assume no responsibility for the misplacement of the contents of the improperly sealed or marked bid, or improperly compressed or password-protected folder, or for its premature opening. (GPPB Resolution No. 09-2020 and Section 25.9 of the d 2016 Revised IRR of RA No. 9184) Further, once the Bidder is determined as the Single/Lowest Calculated and Responsive Quotation, the Bidder shall submit three (3) sets of printed copies of the eligibility documents, certified as such by the bidder or his duly authorized representative. Please use the attached Price Quotation, Technical Specifications, Schedule of Requirements, Omnibus Sworn Statement and Authority of the Signatory Forms. (sgd) DELIA A. BECINA, MD, MPH Chairperson, PNAC BAC Created by FRANCES JAMAIKA M. SOLIVEN Date Created 04/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PHILIPPINE NATIONAL AIDS COUNCIL, DOH