Procurement of 2 units Hauling Vehicle - Motor Vehicle for Special Purpose (Refrigerated Van) under Agribusiness and Marketing Assistance Division FY 2023 continuing fund (Second Posting) Invitation to Bid (ITB)   Reference Number 11358886   Procuring Entity DEPARTMENT OF AGRICULTURE - REGION IV-A   Title Procurement of 2 units Hauling Vehicle - Motor Vehicle for Special Purpose (Refrigerated Van) under Agribusiness and Marketing Assistance Division FY 2023 continuing fund (Second Posting)   Area of Delivery   Printable Version Solicitation Number: ITB-2024-08-230 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Vehicles Approved Budget for the Contract: PHP 6,000,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: ERNIE NANALE RABUSA BAC SECRETARIAT CHAIRPERSON LARES, Brgy. Marawoy Lipa City Batangas Philippines 4217 63-2-82732474 Ext.4487 ernie.rabusa@calabarzon.da.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 5 Date Published 15/10/2024 Last Updated / Time 15/10/2024 12:00 AM Closing Date / Time 04/11/2024 9:00 AM Description INVITATION TO BID FOR THE PROCUREMENT OF 2 UNITS HAULING VEHICLE - MOTOR VEHICLE FOR SPECIAL PURPOSE (REFRIGERATED VAN) UNDER AGRIBUSINESS AND MARKETING ASSISTANCE DIVISION FY 2023 CONTINUING FUND (SECOND POSTING) 1. The Department of Agriculture Regional Field Office IVA through the AMAD Program intends to apply the sum of Six Million Pesos (Ᵽ6,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of 2 units Hauling Vehicle - Motor Vehicle for Special Purpose (Refrigerated Van) under Agribusiness and Marketing Assistance Division FY 2023 continuing fund (Second Posting) with Project Identification No.: ITB-2024-08-230. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Department of Agriculture Regional Field Office IVA now invites bids for the above Procurement Project. HAULING VEHICLE - MOTOR VEHICLE FOR SPECIAL PURPOSE (Refrigerated Van) A. Prime Mover - Engine Displacement: 2900 cc, minimum - Fuel: Diesel B. Performance Classification - Aspiration Method: Turbo Charged and Intercool - Steering System: Power Steering - Transmission System: Synchromesh 5 – Speed Manual - No. of Drive: 2-wheel drive - Emission Rating: Euro IV, minimum C. Body - No. of Wheels: Six (6) - Payload: 2400 kg, minimum - Gross Vehicle Weight: 4400 kg, minimum - Front Cabin: Single - Rear Body Type: Closed Van - Container Dimension (LxWxH): 4300 x 2100 x 2100 mm, minimum D. Refrigeration - Refrigerant: R404A - Commodity to be stored : Frozen Products (Fresh Meats and Processed Meat Products) - Operating Temperature: -18°C to +25°C - Insulation Material and Thickness: - Floor Liner = at least 2.5mm aluminum checkered plate - Roof Panel = 0.80 mm aluminum white sheet + 100 thick PSF + 0.80 mm aluminum white sheet - Side Panel = 0.80 mm aluminum white sheet + 100 thick PSF + 0.80 mm aluminum white sheet - Base Panel = 0.40 mm Galvanized Sheet +8.0 mm Plywood + 75 mm PSF + 13mm Plywood - Rear Panel = 0.80 mm aluminum white sheet + 18.0 mm Plywood + 75 mm PSF + 13mm Plywood - Insulation: 4-inch Polystyrene Foam E. Other Requirements / Inclusion - Warranty: 3 years or 100,000 km whichever comes first - Certification of free labor on maintenance service from the first 1,500 km to 10,000 km with consumables included within Periodic Maintenance Schedule (PMS). - Complete set of tools as per manufacturer's specifications, Tint, Seat Cover, Matting (Cab), Air-conditioning System, LTO Registration, TPL and Comprehensive Insurance, FREIGHT - With reflectorized Department of Agriculture (DA) Logo, minimum 38cm diameter - With reflectorized “Bagong Pilipinas” logo, 37cm x 37cm - Radio and Speakers: Tuner Radio with USB, 2 Speakers - With 1 unit BRAND NEW spare tire with rim and accessories - Provision of Vehicle Brochure and List of Service Center in the bidding documents. - With Certificate of Conformity (COC) issued by DENR pursuant to Section 22, Chapter II of RA 8749 (Clean Air Act of 1999) in relation to Part IX, Rule XXXI of DENR Administrative Order 2000-81. - With Certification of Very Satisfactory Performance of the Supplier from at least three (3) clients, with full address and telephone numbers, within the last two (2) years. - Five(5) kms test drive to be conducted by authorized representative of the Procuring Entity upon delivery under the responsibility of the winning bidder. - With 100% availability of stocks from the warehouse of the prospective bidder during post-qualification. Place of Delivery: LARES, Brgy. Marawoy, Lipa City, Batangas Delivery of the Goods is required within Thirty (30) calendar days upon receipt of Notice to Proceed. Bidders should have completed, within two (2) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184. a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from Department of Agriculture Regional Field Office IVA, 8:00 AM to 3:00 PM Mondays thru Fridays except on the scheduled time of Pre-bid Conference and inspect the Bidding Documents at the address given below: Department of Agriculture Regional Field Office IV-A BAC Secretariat Office / Arturo R. Tanco Training Hall Lipa Agricultural Research and Experiment Station (LARES), Brgy. Marawoy, Lipa City, Batangas 5. A complete set of Bidding Documents may be acquired by interested Bidders on the address given above Mondays thru Fridays 8:00 AM to 3:00 PM except on the scheduled time of Pre-Bid and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Ten Thousand Pesos (Ᵽ10,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person, or through electronic means. 6. The Department of Agriculture Regional Field Office IVA will hold a Pre-Bid Conference on October 23, 2024 09:50 AM (Bidders must be present at the venue one (1) hour before the scheduled bidding activity. Time schedule is subject to adjustment depending on the flow of bidding activity. Furthermore, bidders are required to provide their company ID and another valid ID, and authorization letter from the company they represent.) at Department of Agriculture Regional Field Office IV-A STIARC Conference Room, Lipa Agricultural Research and Experiment Station (LARES), Brgy. Marawoy, Lipa City, Batangas which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, Department of Agriculture Regional Field Office IV-A STIARC Conference Room, Lipa Agricultural Research and Experiment Station (LARES), Brgy. Marawoy, Lipa City, Batangas on or before November 4, 2024 9:00 AM. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on November 4, 2024 09:50 AM (Bidders must be present at the venue one (1) hour before the scheduled bidding activity. Time schedule is subject to adjustment depending on the flow of bidding activity. Furthermore, bidders are required to provide their company ID and another valid ID, and authorization letter from the company they represent.) at Department of Agriculture Regional Field Office IV-A STIARC Conference Room, Lipa Agricultural Research and Experiment Station (LARES), Brgy. Marawoy, Lipa City, Batangas. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. The Department of Agriculture Regional Field Office IV-A does not condone any form of solicitation on any prospective winning and losing bidders by any of our staff/employees or any other party. Any sort of this kind shall be reported immediately to the Office of the Secretary or the National Bureau of Investigation (NBI) for entrapment and proper investigation 11. The Department of Agriculture Regional Field Office IVA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: ENGR. ERNIE N. RABUSA Chairperson, Bids and Awards Committee Secretariat Department of Agriculture Regional Field Office IV-A Lipa Agricultural Research and Experiment Station (LARES), Brgy. Marawoy, Lipa City, Batangas Contact No.: (02) 8273-24-74 (Local 4487) Email address: bacsecretariat@calabarzon.da.gov.ph 13. You may visit the following websites: For downloading of Bidding Documents: [https://notices.philgeps.gov.ph; https://calabarzon.da.gov.ph/invitation-to-bid-page/] Date of Issue: October 15, 2024 _____________________________________ (Sgd) ENGR. ROMELO F. REYES Chairperson, Bids and Awards Committee Pre-bid Conference Date Time Venue 23/10/2024 9:50 AM Department of Agriculture Regional Field Office IV-A BAC Secretariat Office / Arturo R. Tanco Training Hall Lipa Agricultural Research and Experiment Station (LARES), Brgy. Marawoy, Lipa City, Batangas Created by ERNIE NANALE RABUSA Date Created 14/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRICULTURE - REGION IV-A