Procurement of Aircondition Unit to be used by the Office of the Provincial Election Supervisor Province of Kalinga of FY2024 (RBAC-CAR SVP Reference No. 012-2024) Request for Quotation (RFQ)   Reference Number 11379143   Procuring Entity COMMISSION ON ELECTIONS   Title Procurement of Aircondition Unit to be used by the Office of the Provincial Election Supervisor Province of Kalinga of FY2024 (RBAC-CAR SVP Reference No. 012-2024)   Area of Delivery   Printable Version Solicitation Number: RBAC-CAR SVP Reference No. 012-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Airconditioning and Airconditioning Systems Approved Budget for the Contract: PHP 82,820.00 Delivery Period: 0 Day/s Client Agency: Contact Person: MARIAN R. ADA CRUZ Head, BAC Secretariat Postigo St., Intramuros, Manila Metro Manila Philippines 1002 63-2-86713319 ampbacsec.pmd@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 19/10/2024 Last Updated / Time 19/10/2024 12:00 AM Closing Date / Time 22/10/2024 10:00 AM Description Republic of the Philippines COMMISSION ON ELECTIONS REGIONAL BIDS AND AWARDS COMMITTEE Cordillera Administrative Region Baguio City REQUEST FOR QUOTATION For Procurement of Aircondition Unit to be used by the Office of the Provincial Election Supervisor Province of Kalinga of FY2024 (RBAC-CAR SVP Reference No. 012-2024) 1. The COMMISSION ON ELECTIONS (COMELEC), through its Regional Bids and Awards Committee (RBAC) will undertake Small Value Procurement and invites interested entities to submit their Procurement of Aircondition Unit to be used by the Office of the Provincial Election Supervisor Province of Kalinga of FY2024 (RBAC-CAR SVP Reference No. 012-2024), with the following details: No. Item Description and Technical Specifications Qty. Unit Unit Cost (in PHP) Approved Budget for the Contract (in PHP) 1 Aircondition, Split-type, 1.5HP, Branded and Heavy Duty Inverter Type ACU 1 Unit 33,870.00 33,870.00 2 Aircondition, Split-type, 2.5HP, Branded and Heavy Duty Inverter Type ACU 1 Unit 48,950.00 48,950.00 Place of Delivery: OPES - Kalinga - Bulanao, Tabuk City, Kalinga Delivery Period: Complete delivery within 10 calendar days upon receipt of Purchase Order by the supplier. Note: Tax, Delivery Cost and Installation of airconditioning shall be included in the price quotation. TOTAL ₱82,820.00 Offer/Quotation exceeding the Approved Budget for the Contract (ABC) shall be rejected. (Note: in case of tie in offer/quotation, GPPB Circular 06-2005 shall apply.) 2. Please be reminded that alternative quotations shall not be allowed. Alternative quotation is defined as an offer by the prospective supplier in addition or as a substitute to its original quotation. A quotation with options is considered as alternative quotation. 3. Any interested entity must submit their quotation in a sealed envelope thru (i) manual submission or (ii) courier submission at the office address indicated below using the prescribed form, see Annex “A”, not later than October 22, 2024 at 10:00 o’clock in the morning at the (Office of the Regional Election Director – Cordillera Administrative Region, COMMISSION on ELECTIONS, Gov. pack road, Baguio City) (c/o Atty. VANESSA M. RONCAL, RBAC Chairperson). 4. Include the following eligibility documents (preferably Certified True Copy) in the sealed envelopes (Note: Pursuant to Section III of Appendix A of Annex H of the R-IRR of R.A. 9184, bidders who already submitted these required documents are no longer required to re-submit the same, unless the document/s have already expired/invalid) a. Copy of valid Mayor’s/Business permit, b. Proof showing the PhilGEPS Registration No./Certificate. c. Duly Notarized Omnibus Sworn Statement (see Annex B for the Sample). 5. The COMELEC reserves the right to accept or reject any offer/quotation, to reject all offer/quotation at any time prior to contract award, to exclude any item or reduce the number of units and the corresponding ABC as determined by COMELEC and to award the contract to the bidder with the most advantageous offer, without thereby incurring any liability to the interested entities. ATTY. RICARDO L. LAMPAC Head, RBAC Secretariat Company Name: _________________________ Company Address: ______________________ Contact No.: ______________________________ Email Address: __________________________ PRICE QUOTATIONS Date: ________________ Commission on Elections Regional Bids and Awards Committee We are pleased to submit our price quotation for the following articles and/or services, to wit: Quantity Unit Articles/Services/Specifications Price / Unit 1 Unit Aircondition, Split-type, 1.5HP, Branded and Heavy Duty Inverter Type ACU 1 Unit Aircondition, Split-type, 2.5HP, Branded and Heavy Duty Inverter Type ACU Place of Delivery: OPES - Kalinga - Bulanao, Tabuk City, Kalinga Delivery Period: Complete delivery within 10 calendar days upon receipt of Purchase Order by the supplier. Note: Tax, Delivery Cost and Installation of airconditioning shall be included in the price quotation. Note: Use separate sheet if necessary and attach picture/s or brochure/s and submit sample/s or demo unit of the actual item (when required). I hereby undertake to deliver the goods and its ancillary services indicated above within the period prescribed by the COMELEC. I further undertake that the price quoted shall be binding upon us until a NOA/NTP/PO/Contract is issued/signed. Name of Company/Corporation: _________________________________________ Address: ______________________________________________________________________ EMB and Telephone Number: ______________________________________________ _______________________________________________ Authorized Company Representative Signature Over Printed Name OMNIBUS SWORN STATEMENT REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. Select one, delete the other: If a sole proprietorship: I am the sole proprietor of [Name of Bidder] with office address at [address of Bidder]; If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. Select one, delete the other: If a sole proprietorship: As the owner and sole proprietor of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to represent it in all procurement activities; If a partnership, corporation, cooperative, or joint venture: I am granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the [Name of Bidder]in all procurement activities as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate issued by the corporation or the members of the joint venture)]; 3. [Name of Bidder] is not “blacklisted” or barred from participating in any government agency’s procurement project by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board; 4. Each of the documents submitted in satisfaction of the requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. Select one, delete the rest: If a sole proprietorship: I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. If an owner in case of single proprietorship, partners, officers, directors or controlling stockholders of the corporation or the joint venture: That they are not related to any incumbent elective city, district, provincial, regional or national official up to the fourth civil degree of consanguinity or affinity; Provided, that if there is any such relationship, the bidder entity may still participate if the concerned partner, officer, director or controlling stockholder divests himself/herself of all his/her interest in such partnership, corporation or joint venture at least three (3) days prior to the submission of bids. 8. [Name of Bidder] complies with existing labor laws and standards; and 9. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder: a) Carefully examine and fully aware of all the issued and posted documents relative to the procurement project I/we am/are participating; b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract; c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and d) Inquire or secure Supplemental/Bid Bulletin(s) issued by the BAC. 10. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month] [year] at [place of execution]. [Insert NAME OF BIDDER’S AUTHORIZED REPRESENTATIVE] [Insert signatory’s legal capacity] SUBSCRIBED AND SWORN to before me this __ day of [month] [year] at [place of execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature appearing thereon, issued on ______ at ______, valid until _____________. Witness my hand and seal this ___ day of [month] [year]. NAME OF NOTARY PUBLIC Serial No. of Commission _________ Notary Public for _____ until ______ Roll of Attorneys No. _____ PTR No. __, [date issued], [place issued] IBP No. __, [date issued], [place issued] Doc. No. ___ Page No. ___ Book No. ___ Series of ___. Other Information Please Download the associated component. Created by MARIAN R. ADA CRUZ Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       COMMISSION ON ELECTIONS