RFQ No. 2024-32 SUPPLY AND DELIVERY OF VARIOUS INKS AND TONER CARTRIDGES: LOT 1 - EPSON L6270 INK – REBID Request for Quotation (RFQ)   Reference Number 11390935   Procuring Entity PROFESSIONAL REGULATION COMMISSION - REGIONAL OFFICE IV-B   Title RFQ No. 2024-32 SUPPLY AND DELIVERY OF VARIOUS INKS AND TONER CARTRIDGES: LOT 1 - EPSON L6270 INK – REBID   Area of Delivery Metro Manila   Printable Version Solicitation Number: RFQ No. 2024-32 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Equipment Supplies and Consumables Approved Budget for the Contract: PHP 24,525.00 Delivery Period: 0 Day/s Client Agency: Contact Person: LIEZEL FORTU CASTILLO BAC SECRETARY 4/F Sunnymede IT Center 1614 Quezon Avenue South Triangle Quezon City Metro Manila Philippines 1103 63-02-87331045 bac.4b@prc.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 30/10/2024 9:00 AM Description REQUEST FOR QUOTATION (RFQ) No. 2024-32 to 34 Date: Contact Person: Name of Company: Address: Contact Details: PhilGEPS Registration Number (Required): Dear Sir/Madam: The PROFESSIONAL REGULATION COMMISSION (PRC) REGIONAL OFFICE (RO) IV-B, with address at 4th Floor Sunnymede IT Center, 1614 Quezon Avenue, South Triangle, Quezon City, through its Regional Bids and Awards Committee (RBAC), will undertake a Negotiated Procurement under Section 53.9 – Small Value Procurement of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act No. 9184 for the project: SUPPLY AND DELIVERY OF VARIOUS INKS AND TONER CARTRIDGES – REBID (LOT 1 TO 3) Bidders who are legally, technically, and financially capable may submit their accomplished open quotation/proposal personally, by mail/courier, or via email at bac.4b@prc.gov.ph, using the “PRC Official Forms” provided herein, duly signed by the owner or his duly authorized representative not later than October 30, 2024 at 9:00 AM. Evaluation of quotation/proposal will be on October 30, 2024 at 1:30 PM at the PRC Regional Office IV-B, 4th Floor Sunnymede IT Center, 1614 Quezon Ave., South Triangle, Quezon City. Bidder/s or its duly authorized representative/s who wish to attend the evaluation of bids must submit a letter of intent to the RBAC email address. In addition to the quotation/proposal, copies of the following eligibility requirements (or its equivalent/ or if applicable) are required to be submitted: 1. Valid Mayor’s / Business Permit (In exceptional cases where the LGU concerned has not yet released the Mayor’s Permit, Bidders, in lieu of the valid Mayor’s Permit may submit a substantial proof of renewal of Mayor’s Permit, such as Official Receipt of payment) 2. Valid PhilGEPS Registration Number 3. Latest Income/Business Tax Return (for ABCs above P500,000.00) 4. Omnibus Sworn Statement (Unnotarized Omnibus Sworn Statement may be accepted in compliance with the GPPB Resolution No. 09-2020, dated 7 May 2020, subject to compliance therewith after award of contract but before payment) 5. Duly notarized Secretary’s Certificate with a copy of valid government issued ID of the Corporate Secretary (for partnership, corporation, cooperative, or joint venture) / Special Power of Attorney as representative (if sole proprietorship).  For Individual (only the BIR Certificate of Registration shall be submitted in lieu of DTI Registration and Mayor’s Permit)  For procurement requiring Mayor’s Permit and PhilGEPS Registration Number, Certificate of Platinum membership may be submitted in lieu of the said documents. PRC assumes no responsibility whatsoever to compensate or indemnify proponents for any expenses incurred in the preparation of the proposal. PRC reserves the right to accept or reject any or all quotations, and to impose additional terms and conditions as it may deem proper. We are furnishing you herewith a copy of the posted Request for Quotation with Annexes “A-B” for your reference. For inquiries you may send an e-mail to RBAC Secretariat at bac.4b@prc.gov.ph or call at Tel. No. (02)8733-1045. Thank you. Very truly yours, MAYROSE L. QUEZON RBAC Chairperson ANNEX “A”  TERMS AND CONDITIONS 1. Bidders shall provide correct and accurate information required in this form. 2. The bidder shall submit their proposal through their duly authorized representative using the provided OFFICIAL FORMS (Annex “A” & “B”). 3. Price quotation/s must be valid for a period of Thirty (30) calendar days from the date of the submission of the quotation. 4. Price quotation/s to be denominated in the Philippine peso shall include all taxes, duties and/or levies payable. 5. Quotations exceeding the Approved Budget for the Contract shall be automatically rejected. 6. Lowest Calculated Bidder may be subjected to Post Qualification Conference whenever necessary. 7. Award of Contract shall be made to the lowest quotation which complies with the minimum technical specifications and other terms and conditions stated herein. 8. Any erasures or overwriting shall be valid only if they are properly signed by the owner or his/her authorized representative. 9. Payment shall be made within 15-30 days upon receipt of the Statement of Account/Billing Statement, on a bank-to-bank basis.  TERMS OF REFERENCE Name of Project: SUPPLY AND DELIVERY OF VARIOUS INKS AND TONER CARTRIDGES – REBID (LOT 1 TO 3) Approved Budget for the Contract: The supplier shall bid for the item described in this Terms of Reference, which shall not exceed the Approved Budget for the Contract (ABC) inclusive of all applicable bank and government charges for the following projects: Lot 1 - Epson L6270 Ink with Approved Budget for the Contract of Twenty-Four Thousand Five Hundred Twenty-Five Pesos (Php24,525.00) – RFQ No. 2024-32 Lot 2 - Epson L3210 Ink with Approved Budget for the Contract of Nine Thousand Three Hundred Fifty-Two Pesos and Fifty Centavos (Php9,352.50) – RFQ No. 2024-33 Lot 3 - Brother (DCP-T710W) Ink BT 500 with Approved Budget for the Contract of Nineteen Thousand Forty-Nine Pesos and Eighty-Five Centavos (Php19,049.85) – RFQ No. 2024-34 Location: Professional Regulation Commission Regional Office IV-B 4th Floor Sunnymede IT Center, 1614 Quezon Avenue, South Triangle, Quezon City ITEMS QTY COLOR Technical Specifications and Schedule of Requirement RFQ NO. 2024-32 EPSON L6270 30 pcs Black 001 Bottle 127 ml 10 pcs Cyan 001 Bottle 70 ml 10 pcs Magenta 001 Bottle 70 ml 10 pcs Yellow 001 Bottle 70 ml  Original / Genuine (submit documents to support the authenticity of the product)  Should the ink and toners delivered is found to be defective or not authentic, the bidder shall replace the item immediately within three (3) working days from the receipt of the request for replacement. Delivery Period: Within Thirty (30) calendar days upon receipt of the contract at PRC Regional Office IV-B (Quezon City). RFQ NO. 2024-33 EPSON L3210 Ink 18 pcs Black 003 Bottle 65 ml 5 pcs Cyan 003 Bottle 65 ml 5 pcs Magenta 003 Bottle 65 ml 5 pcs Yellow 003 Bottle 65 ml  Original / Genuine (submit documents to support the authenticity of the product)  Should the ink and toners delivered is found to be defective or not authentic, the bidder shall replace the item immediately within three (3) working days from the receipt of the request for replacement. Delivery Period: Within Thirty (30) calendar days upon receipt of the contract at PRC Regional Office IV-B (Quezon City). RFQ NO. 2024-34 Brother (DCP-T710W) Ink BT 500 9 pcs Yellow Bottle 65 ml 9 pcs Cyan Bottle 65 ml 9 pcs Magenta Bottle 65 ml 18 cps Black Bottle 65 ml  Original / Genuine  Bidder shall submit Original/Certified True Copy of the following documents: • Manufacturers Certificate as to the authenticity of the product. • Certificate as Authorized Reseller/Distributor.  Should the item delivered is found to be defective or not ORIGINAL/GENUINE, the bidder shall replace the item immediately within three (3) working days from the receipt of the request for replacement. Delivery Period: Within Thirty (30) calendar days upon receipt of the contract at PRC Regional Office IV-B (Quezon City). ACKNOWLEDGMENT AND COMPLIANCE WITH THE TERMS OF REFERENCE FOR SUPPLY AND DELIVERY OF VARIOUS INKS AND TONER CARTRIDGES – REBID (LOT 1 TO 3) ________________________________ SIGNATURE OVER PRINTED NAME OF AUTHORIZED REPRESENTATIVE, DESIGNATION AND PRINTED NAME OF COMPANY ANNEX “B” PRICE QUOTATION SHEET FINANCIAL BID Having read, examined and accepted the Terms of Reference on the subject Request for Quotation (RFQ), I/We submit our quotation/s for the item/s as follows: Total Bid Price for the Project: (Inclusive of all taxes and bank charges) SUPPLY AND DELIVERY OF VARIOUS INKS AND TONER CARTRIDGES - REBID (LOT 1 TO 3) LOT 1 – RFQ No. 2024-32 QTY. COLOR ABC TOTAL BID PRICE (In figure and in words) EPSON L6270 30 pcs Black 001 14,362.50 10 pcs Cyan 001 3,387.50 10 pcs Magenta 001 3,387.50 10 pcs Yellow 001 3,387.50 TOTAL 24,525.00 LOT 2 – RFQ No. 2024-33 QTY. COLOR ABC TOTAL BID PRICE (In figure and in words) EPSON L3210 Ink 18 pcs Black 5,040.00 5 pcs Cyan 1,437.50 5 pcs Magenta 1,437.50 5 pcs Yellow 1,437.50 TOTAL 9,352.50 LOT 3 – RFQ No. 2024-34 QTY. COLOR ABC TOTAL BID PRICE (In figure and in words) Brother (DCP-T710W) Ink BT 500 10 pcs Black 7,619.94 9 pcs Cyan 3,809.97 9 pcs Magenta 3,809.97 9 pcs Yellow 3,809.97 TOTAL 19,049.85 * THE BID/QUOTED PRICE SHALL NOT EXCEED THE APPROVED BUDGET FOR THE CONTRACT INCLUSIVE OF VAT, ALL TAXES, AND BANK CHARGES. _______________________________________ Bidder’s authorized signature over printed name Designation: Name of Company: Address: Contact No: Other Information Please download the attached file or you may also download it at our website at https://www.prc.gov.ph/2024-request-quotation-regional-office Created by LIEZEL FORTU CASTILLO Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PROFESSIONAL REGULATION COMMISSION - REGIONAL OFFICE IV-B