SUPPLY AND DELIVERY OF VARIOUS ICT EQUIPMENT FOR DHSUD-NCR Request for Quotation (RFQ)   Reference Number 11383212   Procuring Entity DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT - NCR   Title SUPPLY AND DELIVERY OF VARIOUS ICT EQUIPMENT FOR DHSUD-NCR   Area of Delivery Metro Manila   Printable Version Solicitation Number: SUPPLY AND DELIVERY OF VARIOUS ICT EQUIPMENT FOR D Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Equipment Approved Budget for the Contract: PHP 784,000.00 Delivery Period: 30 Day/s Client Agency: Contact Person: JAY MICHAEL RAFOL CARIAGA Procurement Officer DHSUD and HSAC Bldg. 5th floor Kalayaan Avenue cor. Mayaman St., Diliman Quezon City Metro Manila Philippines 1101 63-977-1041795 dhsud.ncr01@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 20/10/2024 Last Updated / Time 20/10/2024 12:00 AM Closing Date / Time 25/10/2024 7:00 AM Description REQUEST FOR QUOTATION RFQ-DHSUDNCR-24-080A SUPPLY AND DELIVERY OF VARIOUS ICT EQUIPMENT FOR DHSUD-NCR Pursuant to Section 53.9 (Small Value Procurement) of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, the Department of Human Settlements and Urban Development (DHSUD) - NCR would like to invite your company to submit quote or proposal for the SUPPLY AND DELIVERY OF VARIOUS ICT EQUIPMENT FOR DHSUD-NCR The Approved Budget for the Contract (ABC) is SEVEN HUNDRED EIGHT FOUR THOUSAND PESOS (P 784,000.00), inclusive of all existing and appropriate government taxes and charges. The minimum technical specifications for the said procurement items are as follows: Unit ITEM DESCRIPTION Quantity Seven (7) Units of LAPTOP (FOR 4PH AND ELUPDD) Technical Specifications: PROCESSOR: Latest Gen Intel ® Core i5 12th Gen or equivalent latest processor GPU: Dedicated Intel IRIS Graphics equivalent or higher DISPLAY: at least 15.6 Full High Definition (1920x1080) MEMORY: at least 16 GB DDR4 upgradable up to 64GB STORAGE: at least 512GB M.2 PCle NVMe SSD KEYBOARD: English International Backlit Keyboard STANDARD PORTS: 1 x RJ45/ Ethernet Adapter At least 2x USB Standard-A ports 1 x USB Tyce C USB4 40gbps Displayport over USB-C USB Charging 5v Kensington lock slot 1 x HDMI 2.0 port with HDCP Support WIRELESS: At least Wifi 6 Bluetooth 802.11 a/b/g/n 2x2 MU-MIMO Technology WEIGHT: At least 1.7kg including battery CAMERA: 720 HD Video @30 fps AUDIO: 3.5 mm headphone/speaker jack, supporting headsets, with built-in microphone and speakers POWER AND BATTERY: 65Wh li-ion battery 65w Type C Adapter BUNDLED SOFTWARE: Legitimate Windows 11 Pro 64bit Microsoft Office 2021 Perpetual Software/License ACCESSORIES: Backpack issued by the manufacturer USB Optical Mouse (wired) WARRANTY: 7-day replacement guarantee for defective units At least one (1) year warranty on parts and service including battery At least three (3) years warranty on service. Available Service Center within Metro Manila. OTHERS: Branded Certified factory-installed components Manufacturer classified business notebook/laptop Unit ITEM DESCRIPTION Quantity Six (6) Unit of 3-IN-1 PRINTER (FOR 4PH) Technical Specifications: Functions: Print, Scan, Copy Fast printouts and borderless printing for up to A4 size Automatic 2-sided printing Maximum Resolution: 4800 x 1200 dpi Maximum Copies from Standalone: 99 copies Maximum Copy Resolution: 600 x 600 dp Scanner Type: Flatbed color image scanner Optical Resolution: 1200 x 2400 dpi USB 2.0 Network: Wi-Fi Direct, Wireless At least 2 years warranty on parts and service With 7-day replacement warranty for faulty or defective units upon delivery Unit ITEM DESCRIPTION Quantity Two (2) Units of 3-IN-1 PRINTER (FOR HOACDD) Functions: Print, Scan, Copy SPECIFICATIONS: (Equivalent of Higher) General Memory : 64 MB Interface : HI-Speed USB 2.0 Wired/Wireless Network: Wireless LAN Print Function Print Resolution: Up to 1200 x 6000 dpi Borderless Printing: Yes Direct Wireless Connection: Wireless Direct Copy Function Copy Resolution: Print Max. 1200 x 1800 dpi Scan Max. 1200 x 600 dpi Scan Function Scan Resolution: Up to 1200 x 2400 dpi With 1 year warranty At least 2 years warranty on parts and service With 7-day replacement warranty for faulty or defective units upon delivery Unit ITEM DESCRIPTION Quantity One (1) Unit of INKJET PRINTER (FOR 4PH) Technical Specifications: Capable of A3 Printing Functions: Fax, Print, Scan, Copy Paper Size: A4, Letter, Executive, B5A3, Ledger, B4, Legal, Folio Maximum Paper Capacity: Up to 250 sheets (80 gsm) Print Resolution: up to 1200x4800 dpi Enlarge/ Reduce: 25% to 400% (in increments of 1%) Connectivity: Hi-SpeedUSB2.0, LAN, Wireless LAN IEEE 802.11b/g/n (Infrastructure Mode), IEEE 802.11g/n (Wi-Fi Direct) Memory Capacity: 128 MB At least 2 years warranty on parts and service With 7-day replacement warranty for faulty or defective units upon delivery Unit ITEM DESCRIPTION Quantity Eight (8) Units of PORTABLE DOCUMENT SCANNER (FOR 4PH AND PHSD) Technical Specifications: Scan Size: A4 Scan Speed: Up to 15 ppm (Simplex) / 30 ipm (Duplex) Scanner Features: Double-Feed Detection, Moiré Reduction, MultiStream Suggested Daily Volume (SDV): 500 scans a day Auto Document Feeder (ADF) Capacity: 20 sheets Interface: USB 3.0 / 2.0 Hassle-free plug-and-scan capabilities and does not require any driver or application installation on both Windows and Mac OS. At least 2 years warranty on parts and service With 7-day replacement warranty for faulty or defective units upon delivery Unit ITEM DESCRIPTION Quantity Two (2) Units of MOBILE PHONE Technical Specifications: CPU Type: Octa-Core Video Recording Resolution: FHD (1920 x 1080) @ 60fps Memory (GB): 4 Storage (GB): 128 External Storage Support: MicroSD (Up to 1TB) Number of SIM: Dual-SIM Wi-Fi Direct: Yes USB Version: USB 2.0 Bluetooth Version: Bluetooth v5.3 OS: Android Battery Capacity (mAh, Typical): 5000 At least 2 years warranty on parts and service With 7-day replacement warranty for faulty or defective units upon delivery Unit ITEM DESCRIPTION Quantity One (1) Unit of PROJECTOR 4000 LUMENS WITH 100 INCHES WHITE SCREEN AND TRIPOD STAND Technical Specifications: Image Native Resolution: 1024 x 768 Maximum Resolution: 1920 x 1200 Standard Mode Brightness: 4000 lm Compatible Aspect Ratio: 16:9 Colour Supported: 1.07 Billion Colors (30-bit) Lamp Lamp Power: 220 W Normal Mode Lamp Life: 6000 Hour Interfaces/ Ports HDMI: Yes Number of HDMI Ports: 1 Number of USB Ports: 1 USB: Yes VGA In & VGA Out: Yes Audio Line In and Out: Yes Technical Information: Project System: DLP Project Method: Front, Rear, Ceiling, Rear Ceiling Video Compability: NTSC, PAL, SECAM, HDTV, EDTV, SDTV Computer Compatibility: Windows PC, Mac PC Audio Number of Speaker: 1 At least 2 years warranty on parts and service With 7-day replacement warranty for faulty or defective units upon delivery NOTE: DELIVERY OF EQUIPMENT/ITEMS SHALL BE WITHIN THIRTY (30) CALENDAR DAYS FROM THE RECEIPT OF THE APPROVED PURCHASE ORDER (P.O.) : THE COST OF THE EQUIPMENT OR ITEM SHOULD NOT EXCEED PHP 49,999.00. Terms and Conditions: 1. Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties and/or levies payable; 2. Quotations exceeding the Approved Budget for the Contract shall be rejected; 3. In case two or more bidders are determined to have submitted the Lowest Calculated and Responsive Bid, the Department shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005; 4. The item/s shall be delivered according to the requirements specified in the technical specifications; 5. The Department shall have the right to inspect the item/s to check its conformity with the required minimum technical specifications; 6. Liquidated damages equivalent to one tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. The DHSUD-NCR may rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it; 7. Payment shall be processed within 15 to 30 working days after inspection and acceptance of goods and services, and upon the submission of the required supporting documents, in accordance with existing government accounting rules and regulations. Please note that the corresponding bank transfer fee, if any, shall be chargeable to the bidder’s account; 8. Issuance of Official Receipts (OR) or Sales Invoice (SI) in the name of the Department of Human Settlements and Urban Development-NCR (DHSUD - NCR) is mandatory. The supplier shall bear the cost of mailing the OR or SI. Supporting Documents: 1. PhilGEPS Registration Number / Certificate of PHILGEPS membership; 2. 2024 Mayor’s Permit/Business Permit; (Note: In case the permit has recently expired, please submit the old permit and attach the official receipt for the renewal application thereof.) 3. BIR 2303 Certificate of Registration. 4. Tax Clearance and/or ITR 2023 5. Supporting Documents (as may be applicable): For sole proprietorships – DTI Business Name Registration; For partnerships or corporations - a Notarized Special Power of Attorney, or a Notarized Secretary’s Certificate, whichever is applicable 6. Signed Omnibus Sworn Statement (OSS) Note: Notarized Omnibus Sworn Statement (OSS) shall be submitted by the LCRB or SCRB prior to the processing of payment. If the authorized representative listed on the reply slip is not the same person who executed the Omnibus Sworn Statement (OSS) kindly attach a copy of the notarized Special Power of Attorney (SPA) together with the valid government-issued identification card of both signatories. Instructions: 1. Accomplish this Reply Slip correctly and accurately. 2. Do not alter the contents of this form in any way. 3. Technical specifications are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. 4. Failure to follow these instructions will disqualify your entire quotation. Your quotation or bid proposal must be submitted together with the attached Reply Slip and the above mentioned documentary requirements, on or before 07:00am, 25 October 2024 through personal delivery, and in a SEALED ENVELOPE, to Administrative and Finance Division – Procurement Unit located at the 5th Floor, DHSUD Building, Kalayaan Avenue corner Mayaman Street, Diliman, Quezon City, or through electronic mail at jay.cariaga@dhsud.gov.ph The DHSUD - NCR Bids and Awards Committee (BAC), through the concerned end unit and the BAC Secretariat will recommend the award of the contract to the DHSUD - NCR Head of the Procuring Entity (HoPE) of a bidder with the Single/Lowest Calculated Responsive Bid (SCRB/LCRB) pursuant to Section 37.1.1 of the 2016 Revised IRR of RA 9184. The DHSUD - NCR reserves the right to reject any and all quotations/bids, to annul the procurement process, declare a failure of bidding, to reject all quotations/bids at any time prior to contract award, or not to award the contract, without thereby incurring any liability to the affected bidder/s, and to accept only the offer that is most advantageous to the Government pursuant to Sec. 41 of the 2016 Revised IRR of RA 9184. For more details, please email us or contact Mr. Jay Michael R. Cariaga at cellphone number +639771041795. (original signed) MARIA REMELYN SANCHEZ Officer-in-Charge, Administrative and Finance Division Created by JAY MICHAEL RAFOL CARIAGA Date Created 19/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT - NCR