Renovation of XIP Portal – Designated Examination Area (DEA) Covered Pathway Request for Quotation (RFQ)   Reference Number 11379450   Procuring Entity BUREAU OF CUSTOMS   Title Renovation of XIP Portal – Designated Examination Area (DEA) Covered Pathway   Area of Delivery   Printable Version Solicitation Number: BOC-GOODS-RFQ-123-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Construction Projects Approved Budget for the Contract: PHP 940,934.88 Delivery Period: 45 Day/s Client Agency: Contact Person: ISAGANI DATUIN GALSIM CHIEF ADMINISTRATIVE OFFICER Gate 3, South Harbor Manila Metro Manila Philippines 63-2-5279757 bacsecretaria@customs.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 19/10/2024 Last Updated / Time 19/10/2024 12:00 AM Closing Date / Time 22/10/2024 10:00 AM Description Specifications : QTY. DESCRIPTION 1 LOT A. GENERAL CONDITIONS Complete all works for the project “Renovation of XIP Portal-Designated Examination Area (DEA) Covered Pathway” including supply of all materials, equipment, and systems, as well as the performance of all necessary labor and processes, in accordance with the plans, specifications, the Bidding Documents, the Terms of References and other related contract documents. The contractor is not limited to the scope of works listed. He should verify all plans and actual conditions for the necessity of work. If the actual situation calls for demolition, removal, and relocation he shall include such and all concomitant works to finish as part of the scope of work. Any discrepancies found between the drawings and specifications and the site conditions or any errors or omissions in the drawings or specifications should be clarified with General Services Division (GSD) Architect /Engineer. Should the contractor fail to verify or clarify discrepancies, errors, conflicts, or omissions in the drawings and specifications, it shall be deemed that the contractor has included in the preparation of his bid the necessary works, materials, or items needed to satisfy the general scope of works. B. SCOPE 1. Mobilization a. Preparation of logistics of contractor’s equipment; b. Setting up of temporary facilities within the site; c. Setting up of necessary water and power lines required for the Project; d. Setting up of Temporary Fence Enclosure; e. Installation of Project Details Tarpaulin Signage; and f. Inventory of items to turn-over. 2. Site Works a. Site demolition and dismantling; b. Hauling of debris; c. Excavation for septic tank and column; d. Backfilling and compacting of excavated soil; and e. Pouring and compacting of gravel bedding. 3. Structural Works a. Structural concreting of slab on fill including laying of reinforcing bar and 4” thick compacted gravel bedding as indicated in the plans and Bill of Quantities (BOQ); b. Structural concreting of pedestal column including supply, fabrication, and installation of pedestal column’s reinforcement steel bars as indicated in the plans and BOQ; c. Supply, fabrication and installation of steel column and roof beam as indicated in the plans and BOQ; d. Supply, fabrication and installation of roof framing as indicated in the plans and BOQ; e. Supply, fabrication, and installation of Roof; and f. Laying of 2” Concrete Topping. 4. Carpentry Works a. Supply and installation of ceiling board with complete standard metal furring support on all ceilings as indicated in the plans and BOQ; b. Supply and installation of 9mm fiber cement board with complete standard metal stud support on drywalls as indicated in the plans and BOQ; and c. Supply, Fabrication and installation of Vanity Counter cabinet as indicated in the plans and BOQ. 5. Tiling Works a. Supply and installation of wall and floor tiles as indicated in the plans and BOQ. 6. Door, Window, Mirror and Glass a. Supply and installation of all door with corresponding door jamb as indicated in the plans and BOQ; b. Supply and installation of glass window as indicated in the plans and BOQ; c. Supply and installation of mirror as indicated in the plans and BOQ; and d. Supply and installation of tempered glass shower partition as indicated in the plans and BOQ. 7. Electrical Works a. Supply and installation of complete electrical system as indicated in the plans; b. Supply and installation all lighting fixtures as shown on the Reflected Ceiling Plan (RCP) or as specified by the architect and/or End-user’s representative; c. Supply and installation of wiring cables and roughing-ins as per plans and BOQ; d. Supply and installation of wiring devices, switches, and accessories as indicated in the plans and BOQ; e. Complete testing and commissioning of all electrical lighting system using valid calibrated test equipment’s with General Services Division (GSD) representative; f. Submission of all test reports; and g. All Wiring Devices (Lights and Switches) and Distribution Boards Shall be labelled using labelling machine as per Electrical Design Plan. 8. Plumbing Works a. Supply and installation of plumbing fixtures as indicated in the plans and BOQ; b. Supply and installation of Plastic Septic Tank; c. Supply and installation of piping for new sanitary, drainage and waterline layout; d. Supply and installation of downspout including tapping point to the nearest drainage line; e. Fabrication and installation of catch basin or area drain; f. Supply and installation of waterline system including tapping to the nearest water source; and g. Any necessary fittings and accessories not indicated in the plans shall be provided to complete the installation. 9. Painting Works a. All surface defects shall be repaired, and all surfaces shall be scraped to remove deteriorated coatings and other deleterious materials. Surfaces shall then be cleaned with steam or with a commercial cleaner to remove all grease, oil, and chemical residues; b. Prior to painting works, surfaces on masonry, wood, and metal must be free from any dirt, grease, old paint, and rust, eliminate loose or peeling paint, and get rid of rust deposits before applying primer/putty and paint finish; c. Painting of all concrete and steel materials as indicated in the plans and BOQ; and d. Contractor shall ensure that all delivered painting materials to the work site shall be in original containers with seals and labels intact. Containers shall not be opened until after they have been inspected by the End-user or its duly authorized representative. 10. Restoration Work a. Supply and installation of affected pavers block. b. Restoration of chip Road/Floor Slab for the installation of drainage line system including catch basin; and c. Restoration of any necessary materials/item that need to demolish/dismantle that can hinder the approved plan and construction. 11. Demobilization a. Turn-over of items covered by inventory submitted during mobilization; b. General Site Cleaning; c. Submit working drawings (as-built plan) of the following: - Architectural - Structural - Electrical & Auxiliary - Plumbing d. Hauling of debris and materials from the project site to the appropriate disposal area; and e. Removal and hauling of tools and equipment from the project site. 12. Permits, Licenses, and Taxes a. The contractor shall secure and pay all permits, fees, licenses, taxes, etc. necessary for the execution of the general construction works for the project. b. The contractor shall prepare the complete Contract Documents consisting of detailed designs and construction drawings (architectural, electrical, structural, mechanical, plumbing/sanitary, electronic and communication layout) in accordance needed by the Municipal Engineering Office for the building permit purposes; and c. The contractor shall prepare a weekly progress report which shall include an overall progress chart based on actual physical accomplishment of construction work and a progress chart based on actual value of accomplished construction work, among others. 13. Payment Terms The Schedule of Billing specified in the table below shall be followed by the contractor: Order of Billing Project Accomplishment Percentage First (1st) Billing At least 50% of the work has been accomplished Second (2nd) Billing At least 80% of the work has been accomplished Final Billing 100% accomplished C. SPECIFICATIONS All drawings, whether small scale or detailed drawings, are intended to work in unison with the specifications and to form part thereof, when figures are given, they are to be followed in preference to measurement by scale. Anything shown in the drawings but not mentioned in the specifications (or vice-versa) or anything not expressively set forth in either (but which is reasonably implied) shall be furnished and installed as thought specifically shown in mentioned both. 1. Pre-Construction Phase Guidelines a. A joint site inventory must be conducted and signed by the contractor, GSD, and end-user; b. The contractor must submit to GSD his Program Evaluation Review Technique (PERT) Chart to the GSD before the start of the project; and c. The contractor must submit to GSD the list of manpower that shall be utilized for the project along with their respective designations/roles and corresponding qualifications. The most notable figure for the project must be the project manager, preferably an architect or engineer. 2. Implementation Phase Guidelines a. The contractor must submit Weekly Progress Reports as mentioned in Item B.13.c of this document including photo documentations and weather update to GSD; b. The contractor must submit weekly their daily list of manpower; c. The project manager, who must be a technical professional, must be present at the project site at all times to properly monitor/oversee the project as technical representative of the contractor’s side; d. BOC, thru its Technical Inspection and Acceptance Committee (TIAC) for Civil Works, reserves its right to conduct monitoring inspection, aside from the inspections for billing purposes. The project manager must always be present, especially during inspections for billing purposes, to ensure proper communication instead of relying on the foreman or laborers only; e. The approved floor plan and perspective drawings must be posted on a wall or board so that they are readily available and visible whenever necessary; f. Materials to be used in the construction/renovation must follow those specified in this document (Terms of Reference), the drawings, and/or the BOQ. The Contractor must first secure proper approval of materials to be installed via a written document duly approved by both the end-user and GSD. Any change in materials must also have proper indorsement thereafter. g. All testings/activities (e.g., waterproofing test, leak test, slump test, continuity test, insulation resistance test, earthing test, pest control chemical certificate, etc.) conducted by the contractor must be done with the presence of a GSD Engineer/Architect. Corresponding reports must be submitted to GSD for documentation and validation within three (3) calendar days upon completion of the said testing/activity; and h. Punchlisting shall be conducted upon 95.00% completion as ascertained by the TIAC. 3. Structural Steel a. All structural steel and miscellaneous metals shall conform to American Society for Testing and Materials (ASTM) specification designation for carbon steel with a yield strength of 36,000 pounds per square inch (PSI) (A36) unless otherwise noted and shall be fabricated and erected in accordance with the American Institute of Steel Construction (AISC) specification for the design, fabrication and erection of structural steel; b. All welding works shall comply with American Welding Society (AWS) specifications standard and performed by certified welders. All welding shall be performed by electric arc process and shall be done using approved electrodes as required by the building code. Welds are designed for full stress; c. Apply two coats of epoxy primer for all structural shapes prior to erection, repaint areas affected by welding works; and d. All bolts, screw or reinforced bar that will be drilled on concrete slab, column, wall, and beams shall be coated in Structural Epoxy before installation. i. Column Use 3” Galvanized Iron Steel Pipe Schedule 40 with 16mm Mild Steel (MS) base plate and 4 – 12mm Ø x 300mm anchor bolts. ii. Roof Beam Use 2x4”x2.0mm Tubular Steel. iii. Roof Framing Use 2x4”x2.0mm Tubular Steel for Rafters with 2x4”x2.0mm C-purlins spaced at 600mm from bottom up to apex of the roof connected by 1”x5.0mm Angle bar as a c-purlins connector, 10mm Ø Round bar for Sagrod in between C-purlins spaced at 1.2m on center and fascia board with angle bar frame. iv. Roof Use gauge \ 25 Longspan Prepainted Corrugated type for roof, Gauge\ 25 prepainted for gutter and flashing and 10mm single foil for insulation. 4. Concreting and Reinforcing bars Works a. Concrete to be used shall have a minimum compressive strength (fc’) of 20.7 MPa (3000 psi) at 28 days; b. Concrete cover for reinforcing bars shall be as follows: i. Foundation elements cast against earth – 75mm ii. Foundation elements cast against form or lean concrete – 40mm iii. Beam and Columns – 40mm (measured to stirrups and lateral ties); c. All Reinforcing bars shall be free of rust, grease or other materials that will impair bonding; d. Reinforcing bars shall have minimum yield strength (Fy) of 276 MPA; e. All Reinforcing bars shall be accurately and securely placed before pouring concrete or applying mortar or grout. f. Lap splices shall be staggered such that not more than 50% of bars are spliced at the same point; i. Pedestal Column 250x250x1200mm (verify on actual) pedestal column with 6-16mmØ Vertical reinforcement steel bars and 10mmØ lateral ties spaced at 3-50mm, 4-100mm, rest 200mm on center. ii. Slab on Fill 125mm (verify on actual) slab on fill with 10mmØ Deformed Bar spaced @ 300mm on center both ways 5. Masonry a. Mixture of concrete topping shall be one (1) part Portland cement and two (2) parts sand volume. 6. Carpentry Works All wood shall be treated with colorless anti termite wood preservative. a. Ceiling Use 12mm MR Gypsum board for all Toilet and Pantry, 19x50x0.5mm Double Furring spaced @ 400mm on center, 12x38x0.8mm Carrying Channel spaced @ 1.2m on center, 25x25x0.5mm Wall angle along perimeter of the area, wood ceiling mouldings as shown/indicated in the plans and BOQ. b. Cabinets Vanity Counter Use 20mm marine plywood board with edging for cabinet door and carcass, 12mm marine plywood board with edging and backing. Use soft closed concealed hinges, soft closed drawer guide, porcelain tiles, synthetic stone slab or approved equal for countertop. (Submit Material and accessories for approval). c. Drywall Partition Use 9mm Fiber cement board with 32x76x0.8mm metal studs spaced @ 400mm on center, 32x76x0.8mm metal tracks spaced @ 1.2m from slab up to the top of drywall partition 7. Tiling Works The tiles and their accessories shall be free from imperfection that affects their quality, appearance, and strength. All tiles shall be set to correct grades and level true to lines, laid even. Submit Material for approval. a. Floor i. Use 600x600mm Anti Slip Matte Porcelain Floor tiles for Toilet. b. Wall i. Use 300x600mm Unglazed Ceramic Wall tile for Toilet. 8. Doors, Windows, and Mirrors a. Door i. Door shall be solid panel door of appropriate size. ii. Unless otherwise specified and approved, brass, chromed plated loose pin hinges, finely finished. iii. At least three (3) pieces of hinges per leaf of doors for 2.10 meters height and 4 pieces of hinger per lead doors for 2.40 meters height. Use ball bearing hinges or approved equal. iv. Door shall be equipped with high grade, heavy duty or standard cylindrical locksets, door closer and stopper. (Submit material and accessories for approval). b. Window Awning type window shall be powder coated aluminum window with 6mm Tempered Clear glass on Powder Coated Aluminum Framing. c. Mirror i. Mirror shall be 5mm thick with 4x1" Powder-coated Aluminum Frame and 1/2” Fire Treated Marine Plywood (Backing) d. Shower Glass Partition i. Glass Partition shall be 12mm thick tempered glass including accessories and fittings. 9. Painting Application of Plastered Paint Finish on all interior and exterior walls/partitions, ceiling, and concrete surfaces within the scope of the interior and exterior renovation works unless otherwise indicated in the plans and specifications. a. All paint and accessories, materials incorporated in or forming a part thereof shall be subject to the approval and selection of color, tint, finish, or shade by the Architect. b. Painting of all surfaces, except otherwise specified shall be (3) coats work, one primer and two finish coats. c. All paint materials shall meet the requirements of paint materials under class A. d. All surfaces to be painted shall be examined carefully before beginning any painting work, and other trade works installed in workmanship condition to receive paint or ant particular finish. e. All paint materials shall meet the requirements of the specifications set by GSD and shall be delivered on the job in the original container, with labels intact and seal unbroken. f. Concrete surfaces. Latex paint shall be used, and preparation and application must be according to the manufacturer’s instructions. g. Drywalls; Latex paint shall be used, and preparation and application must be according to the manufacturer’s instructions. Use spray paint for cubicle partition. h. Wooden and metal surfaces; Automotive Lacquer paint shall be used, and preparation and application must be according to the manufacturer’s instructions. Use spray paint; and i. Color pigments shall be used to produce the exact shades of paint, which shall conform to the approved color scheme. 10. Plumbing Works a. The work covered by this section consists of furnishing all materials, labor, tools, and equipment in performing all necessary operations for the installation of the complete plumbing system of applicable drawings. All plumbing works shall conform to the National Plumbing Code of the Philippines; b. The contractor shall be responsible to locate and determine the actual location of existing drainage line to conform with the proposed drainage system; c. Horizontal Drainage piping shall run in practical alignment at a uniform grade of not less than Two percent (2%); d. All water line shall be Polypropylene Random Copolymer (PPR) Pressure Nominal (PN) 20. Said pipes shall be pressure tested before any cutting or installation is done; e. All drainage pipe shall be PVC series 1000; f. Use 2030x1120x1070mm - 4mm Thk PP/PE Composite Plastic Septic Tank, 50kg weight, 1.5m3 volume; and g. Use 4” PVC pipe for downspout. 11. Electrical Works a. Quality Assurance - All materials to be used shall be new and shall conform with the reference codes and standards. Use of materials shall be further be governed by other requirements, impose on other sections of these specifications. Materials shall be subject to test necessary their fitness if so requires; b. Alternate Materials - use of any material, not specified in these specifications may be allowed provided such alternate has been approved by the agency in accordance with generally accepted standards; c. Identification of Materials - Each length of pipe, fitting, box, fixture, and device used in the electrical system shall have cast, stamped or indelibly marked on it the manufacturer's trademark or name, the weight, type and classes or product when so required by the standards mentioned above; d. Wires and Cables i. All wires shall be copper, soft-drawn and annealed, shall be of 99% conductivity, shall be smooth and true and of the cylindrical form and shall be within +/-1% variation of the actual size called for. ii. Wires and cables shall be plastic insulated for 600 volts working pressure, type Thermoplastic High Heat-resistant Nylon-Coated (THHN) unless otherwise noted. iii. All wires and cables shall be color coded, color-coding of wires are as follows: a. Line 1 – red b. Line 2 – yellow c. Line 3 – blue d. Ground - Green iv. Minimum size of branch circuit wire shall be 3.5 mm2 THHN for power and lighting system with 3.5mm2 THHN minimum ground wire. v. Wires 3.5 mm2 and bigger shall be stranded; e. Switches i. Switches shall be flush mounted and rated at 15 Amperes (Amps), 250 volts, one way, three-way as required. ii. Switches shall be quiet type, spring loaded, and the cover plates shall be subject to the approval of GSD Architect and Engineer; and f. Receptacles i. Receptacles shall be duplex, flush mounted and rated at 10 Amps., 250 volts, parallel or tandem slots with grounding slots as required. All 110 volts receptacle outlets shall be rated 15 Amps, 120 volts. 220 volts receptacle outlets shall be distinct from the 110 volts receptacle outlets in terms of configurations and shall be provided with markings. ii. Cover plates shall be subject to the approval of the Architect and the Engineer. Stainless steel cover plate shall be required on all wet or damped area. Interested suppliers are required to submit original/certified true copy of the following: 1) valid and current Mayor’s Permit, (In case of expired MP/BP, Submit copy of recently expired permit and official receipt as proof of renewal), 2) DTI/SEC Registration (for partnerships/corporations, attach General Information Sheet & Articles of Incorporation), 3) PHILGEPS Registration Certificate, 4) Original duly signed Omnibus Sworn Statement (OSS) and Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder, 5) Latest Income/Business Tax Return, 6) PCAB License (License Category - C & D, Size Range - Small B), 7) Certificate of Satisfactory Performance issued by the Bureau of Customs (for contracts entered into with the Bureau) or from any other office/agency, if the former is not applicable and 8) duly signed price quotation form (Annex “A”). All must be properly signed and sealed. Must be submitted in hard copy. Submission of quotation and eligibility documents in hard copy is on or before October 22, 2024, 10:00 a.m., at General Services Division (GSD), Ground Floor, OCOM Building, Port Area, Manila. Award of contract shall be made to the lowest quotation, which complies with the minimum description as stated above and other terms and conditions stated in the price quotation form. Awarded Bidder must secure Performance Security/Performance Bond 30% of Contract Price upon receipt of Notice of Award. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by the bidder or his/her duly authorized representative/s. The BOC reserves the right to accept or reject any or all quotations and to impose additional terms and conditions as it may deem proper. Other Information For inquiry, you may contact us at Telefax no. 8526-6571 or email us at boc-svp@customs.gov.ph. Created by ISAGANI DATUIN GALSIM Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BUREAU OF CUSTOMS