PROCUREMENT OF SUPPLIES AND MATERIALS FOR PROJECT PASADO Request for Quotation (RFQ)   Reference Number 11318137   Procuring Entity RAMON TORRES NATIONAL HIGH SCHOOL   Title PROCUREMENT OF SUPPLIES AND MATERIALS FOR PROJECT PASADO   Area of Delivery   Printable Version Solicitation Number: 739-24 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Educational Materials and Supplies Approved Budget for the Contract: PHP 182,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Maria Gracia Geroso Mijares Administrative Aide IV Gen. Luna Street Brgy Balingasag Bago City Negros Occidental Philippines 6101 63-034-4610167 mariagracia.mijares@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 04/10/2024 Last Updated / Time 04/10/2024 12:00 AM Closing Date / Time 08/10/2024 2:00 PM Description Republic of the Philippines Department of Education Region VI – Western Visayas Division of Bago City RAMON TORRES NATIONAL HIGH SCHOOL Gen. Luna Street, Brgy. Balingasag, Bago City, Negros Occidental, 6101 Philippines Phone: (034) 4610-167  FAX (034) 4610-229  Email Address rtnhsmain_bc@yahoo.com INVITATION TO SUBMIT SEALED QUOTATION (Request for Quotation) Date: October 3, 2024 Quotation No. 2024-007 TO ALL ELIGIBLE SUPPLIERS: Please quote your lowest price inclusive of VAT on the item(s) listed below, subject to the terms and conditions of this Request for Quotation (RFQ). Due to difficulty of our internet signal please submit your quotation in hard copy duly signed by your authorized representative not later than October 9, 2024, 10:00 am at the BAC Secretariat, Bids and Awards Committee of Ramon Torres National High School, Bago City. Upon receipt of at least three (3) quotations on or before the submission deadline, the BAC shall open the quotations. Furthermore, please attach a certified copy of the following documents in this ISSQ:  DBM-Procurement Certificate of Registration (PhilGEPS)  DTI/SEC/CDA Registration Certificate  Current and Valid Mayor’s Permit  Tentative Menu List for Snacks and Meals (for catering services)  SPA of the Authorized Signatories/Representative  The Division Office may ask/require other legal and technical documents in line with this project For more information, please call Ramon Torres National High School, Division of Bago City at +639173804680 c/o Mrs. Euniles B. Martinez COMPANY NAME: ADDRESS: CONTACT NO. Name of Authorized Representative PROCUREMENT OF SUPPLIES AND MATERIALS FOR PROJECT PASADO Qty. Unit Agency Specifications Bidder's Specifications Unit Cost Total Amount 13 units Smart/LED TV, 43” HDMI ready WIFI ready With bracket APPROVED BUDGET FOR THE CONTRACT Php. 182,000.00 EUNILES B. MARTINEZ Chairman – Bids and Awards Committee Ramon Torres National High School Division of Bago City Cellphone No. +639173804680 TERMS AND CONDITIONS: 1. Quotation validity Period 1.1 The quotation should be valid for a period of 5 days after the submission deadline. 2. The quantity of goods ordered may be changed by 10 %. 3. The goods should be delivered within 3 days after award of contract. 4. Submission of Quotations 4.1 Unless quotation is for a package or for a lot, Bidders are required to quote for each item shown on the list, and for the total quantity of any particular item. 4.2 Quotations must be submitted as stated in the RFQ: by hand (in sealed envelopes marked in the lower left hand corner of the envelope “SEALED QUOTATION FOR (Name and Number of RFQ”) to the contact person stated in the RFQ; or in the same manner, deposited in a Tender Box at the location stated in the RFQ; or by fax at the confidential number for submission stated in the RFQ. 4.3 All sections of an RFQ shall be filled; where a section is not applicable, the letters N/A shall mean NOT Applicable and the letters N/Q shall mean NO Quote. 5. Selection and Decision 5.1 Selection shall be based on the lowest price offered, subject to technical conformity, availability and timely delivery. 5.2 The selection shall be made by package/lot as appropriated. 5.3 At time of evaluation, the selected bidder having benefitted from the Margin of Preference shall be allocated the contract subject to the supplier forwarding necessary documents to establish that it meets the qualification for the preference. 6. Margin of Preference Small and Medium Enterprises, registered as enterprise in the Philippines, having an annual turnover up to 50 million pesos and whose local input in the manufacturing of the product accounts for at least 30 %, shall be eligible for a Margin of Preference of 10 %. 7. Notification of Award and Debriefing 7.1 The Public Body shall after award of contract, exceeding 1 million pesos, promptly inform all unsuccessful bidders in writing of the name and address of the successful bidder and the contract amount. 7.2 Furthermore, the Public Body shall attend to all requests for debriefing for contract exceeding 1 million pesos, made in writing within 30 days the unsuccessful bidders are informed of the award. 8. Prices 8.1 Prices quoted shall be firm and fixed in Philippines Peso during validity period of quotation and for execution of contract. The prices quoted shall include all costs, where applicable, such as transportation to the location for delivery stated in the RFQ, insurance, packing, labeling, or any other costs, fees to be paid such as customs duties and charges. 9. Rights of the Public Body The Purchaser shall have the right to (a) ask for clarifications at time of evaluating quotations, (b) split the contract on an item basis or (c) reject all quotations. A Purchaser shall not be bound to accept the lowest or any quotation. CONDITIONS OF CONTRACT 1 Warranty 1.2 The Supplier warrants that the goods shall conform to the standards, specifications and related services as defined by the Purchaser in its RFQ subject to any alternative proposal made by the Supplier in its response to the Purchaser’s RFQ. 1.3 The Supplier undertakes to make good, at its own cost and promptly, any deficiency in the supply of goods items and related services. 1.4 The Supplier warrants that the goods items to be supplied are new and unused and that it shall attend promptly to any defect in the good items as per the warranty conditions mentioned in its offer. 2 Inspection 2.2 The Purchaser shall have a reasonable time after delivery of the goods to inspect them and to reject and refuse acceptance of goods not conforming to this Purchase Order; payment for goods pursuant to this Purchase Order shall not be deemed an acceptance of the goods. 3 Payment 4 The Purchaser undertakes to effect payment within 30 days after supply of the goods items to the satisfaction of the Purchaser and subject to the Supplier submitting all required documents. Final payment shall be adjusted to reflect any non-compliance. Created by Maria Gracia Geroso Mijares Date Created 03/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       RAMON TORRES NATIONAL HIGH SCHOOL