Negotiated Procurement- Two Failed Biddings Provision for Maintenance of the Submerged Membrane Bioreactor (SMBR) for CY 2024- IB NO: BSWM -NP-2024-10-004 Notice for Negotiated Procurement   Reference Number 11364707   Procuring Entity BUREAU OF SOILS AND WATER MANAGEMENT   Title Negotiated Procurement- Two Failed Biddings Provision for Maintenance of the Submerged Membrane Bioreactor (SMBR) for CY 2024- IB NO: BSWM -NP-2024-10-004   Area of Delivery   Printable Version Solicitation Number: IB NO: BSWM -NP-2024-10-004 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Goods - General Support Services Category: Water and Waste Water Treatment Supply & Disposal Approved Budget for the Contract: PHP 2,500,000.00 Contract Duration: 6 Month/s Client Agency: Contact Person: France Josephine Camua Bautista BAC Secretariat SRDC Bldg. (BSWM) Visayas Ave. cor eliptical rd Di Department of Agriculture Quezon City Metro Manila Philippines 1100 63-2-9230420 63-2-3528012 bac@bswm.da.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 2 Date Published 16/10/2024 Last Updated / Time 16/10/2024 12:00 AM Closing Date / Time 24/10/2024 1:00 AM Description The Bureau of Soils and Water Management (BSWM), through the General Appropriations Act for CY 2024 intends to apply the sum of Two Million Five Hundred Thousand Pesos (PhP 2,500,000.00) being the approved budget for the contract (ABC) to payments under the contract for Negotiated Procurement- Two Failed Biddings- Provision for Maintenance of the Submerged Membrane Bioreactor (SMBR) for CY 2024- IB NO: BSWM -NP-2024-10-004. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The BSWM now invites technically, legally, and financially capable suppliers for the said project. 3. The Procurement procedure for this requirement is Negotiated Procurement for Two-Failed Bidding pursuant to Section 53.1 of 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. The selection of the successful offer shall be based on the best and final offer that will be submitted on the set deadline by the BAC and which would meet the minimum technical specifications required. 4. The interested bidders may obtain further information from the BAC Secretariat at the address given below until 23 October 2023, Monday to Friday, at 8:00AM to 5:00PM 5. The BSWM will hold a Negotiation Meeting on 21 October 2024 at BSWM Function Room and via Zoom , which shall be open to prospective bidders. 6. Two (2) copies of the proposals (one original and one copy) must be submitted to the BAC which must be duly received by the BAC Secretariat through manual submission at the office address indicated above on or before 9:00 AM of 24 October 2024 . Late submission shall not be accepted. 7. Interested bidders shall submit the following documents in sealed envelopes, labeled as “Negotiated Procurement for Two-Failed Biddings”, with the title of the procurement project, name of the bidder, address, the contact details of the bidder, addressed to the BAC. I. Eligibility and Technical Documents a. Valid PhilGEPS Registration Certificate (Platinum Membership), including the Annex/es; b. Statement of Bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid. For this purpose, the definition of similar contracts shall refer to Contract on Maintenance of Submerged Membrane Bioreactor (SMBR), or waste water treatment system (STP-SMBR) using Silicon Carbide Submerged Flat-Sheet Ultrafiltration Membrane equivalent to at least twenty five (25%) of the ABC which shall be completed within the last 5 years prior to the date of submission of the best and final offer. c. Bid Security in any of the following form as prescribed under the 2016 revised IRR of RA 9184: i. In case of cash, Manager’s Check, Bank Guarantee (2% of the ABC) ii. In case if Surety Bond, submit also a certification issued by the Insurance Commission or Original Copy Notarized Bid Securing Declaration (5% of the ABC) iii. Bid Securing Declaration. (Note: Bidders SHALL use ATTACHED template of Bid Securing Declaration. Other forms of Bid Securing Declaration will NOT BE ACCEPTED and SHALL BE RATED “FAILED”.) (Annex A) d. Conformity with the Schedule of Requirements (Annex B); e. Conformity with the Technical Specifications (Annex C); ● Certificate of Site Inspection validated/signed by the End-user. Site Inspection is until October 23, 2024, 01:00 PM. ● List of technicians/staff, including biodata/resume/curriculum vitae with 1” x 1” ID pictures. ● Certificate of Basic Occupational Safety and Health (BOSH) or Construction Occupational Safety and Health (COSH) training for Safety Officer. f. Notarized Omnibus Sworn Statement (OSS) supported with Notarized Secretary’s Certificate in case of a corporation or cooperative; in case of partnership or single proprietorship, the bidder shall submit Special Power of Attorney executed by the partners or single proprietorship; whichever is applicable. In case of Joint Venture, Special Power of Attorney shall be submitted by all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder. g. If applicable, a duly signed joint venture agreement (JVA) in case the joint venture is already in existence or duly notarized statement from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. II. Financial Documents h. Bid Form i. Price Schedule 8. The Special Conditions of the Contract (Annex “C”) shall form part of the contract. Other conditions of the contract shall be governed by the implementation of the rules and regulations of RA 9184 and other related and applicable laws. 9. The Head of the Procuring Entity reserves the right to reject and all Bids, declare failure of bidding, or not award the contract in accordance with Section 41 of the 2016 revised Implementing Rules and Regulations. 11. For further information, please refer to: FRANCE JOSEPHINE C. BAUTISTA BIDS AND AWARDS COMMITTEE SECRETARIAT’S OFFICE 2ND FLOOR, SRDC BLDG., VISAYAS AVE. COR. ELLIPTICAL ROAD, DILIMAN, QUEZON CITY TELEFAX NUMBER: +63-2-8273-2474 loc 3218 EMAIL ADDRESS: bac@bswm.da.gov.ph or bswm.bacsec@gmail.com WEBSITE: www.bswm.gov.ph FB Page: https://www.facebook.com/bswmpms You may visit the following websites: For downloading of Bidding Documents: PhilGEPS- https://notices.philgeps.gov.ph/, BSWM Website- www.bswm.gov.ph or BSWM Procurement Service Facebook Page- https://www.facebook.com/bswmpms . Pre-bid Conference Date Time Venue 21/10/2024 1:00 PM BSWM Function Room Created by France Josephine Camua Bautista Date Created 15/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BUREAU OF SOILS AND WATER MANAGEMENT