REQUEST FOR QOUTATION Request for Quotation (RFQ)   Reference Number 11387685   Procuring Entity MONTE VISTA ELEMENTARY SCHOOL   Title REQUEST FOR QOUTATION   Area of Delivery Palawan   Printable Version Solicitation Number: 1 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b) Classification: Goods Category: Office Equipment Supplies and Consumables Approved Budget for the Contract: PHP 93,300.00 Delivery Period: 3 Day/s Client Agency: Contact Person: LENNY ROSE T DE JESUS Teacher I Poblacion, Taytay Taytay Palawan Philippines 5312 63-956-7216069 lennyrose.dejesus@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 22/10/2024 Last Updated / Time 22/10/2024 12:00 AM Closing Date / Time 25/10/2024 7:00 AM Description Annex “C” REPUBLIKA NG PILIPINAS REPUBLIC OF THE PHILIPPINES KAGAWARAN NG EDUKASYON DEPARTMENT OF EDUCATION BIDS AND AWARDS COMMITTEE Request for Quotation Date: October 18,2024 Quotation No. 001 To all Eligible Suppliers: I.Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than October 24������������������,2024 at Monte Vista ES. For more information, please call 0915-756-7850 at Cellphone Nos 09948086034:. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No/s. _____________________. �������������MA. CARMEN A. NAINGUE BAC Chairperson Lot No. ITEMS & DESCRIPTION QTY Packaging Statement of Compliance (State “Comply” or “Not Comply”) TOTAL PRICE 1 Supply and Delivery of School and Office Supplies Budget: Php 93,300.00 (see attached Annex A for Items in this lot) See Annex A - C Packed by qty. as required (see Schedule of Requirements) Php 93,300.00 2 Semi-expendable Budget: Php ____________ (see attached Annex B for Items in this lot) 3 Hardware & Construction Materials Budget: Php _______________ (see attached Annex C for Items in this lot) 4 Other Supplies and Materials Budget: Php (see attached Annex C for Items in this lot) Delivery: _________________ Php 93,300.00 This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ. II.Terms and Conditions A.Submission of Requirements 1.Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at MONTE VISTA ELEMENTARY SCHOOL_. 2.Supplier shall submit the following requirements: a.Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier. 3.For submission prior to Award a.1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate. Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of notice shall be ground for disqualification. B.Award The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC. C.Delivery 1.Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure the quality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a staggered basis: (_WEEKLY) 2.Deliverables shall be delivered to the School site, MONTE VISTA ELMENTARY SCHOOL, Poblacion, Taytay, Palawan hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site. 3.Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser: i.Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price. ii.Original and 4 copies of Delivery Receipts iii.Original Statement of Accounts iv.Approved Purchaser Order v.Warranty Certificate, if applicable. For the purpose of these conditions, Purchaser’s representative at the Project Site is ___________________________________. D.Evaluation of Quotations Quotations shall be compared and evaluated on the basis of the following criteria: 1.Completeness of Submission 2.Compliance with Technical Specifications 3.Price E.Instructions 1.Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier. 2.Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s). 3.Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier. 4.Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries. 5.All duties, excise, and other taxes, and revenue charges shall be paid by the supplier. 6.As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education. 7.All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue. F.Packing The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale – Government Property” Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable. G.Inspection 1.All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers. 2.For the purpose of this condition, Purchaser’s representative at Project Site is MONTE VISTA ELEMENTARY SCHOOL H.Liquidated Damages A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods. I.Warranty Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site. J.Payment One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery. After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period. RFQ Annex “C” MOOE RFQ/CANVASS FORM Lot 1: School Supplies Item Quantity Packaging Unit Cost Total 1 Bond Paper, A4 80 ream 250 20,000.00 2 Bond Paper, Legal 35 ream 250 8,750.00 3 Glue, All Purpose 10 bot 50 500.00 4 Paper Clip, 32mm 20 box 50 1,000.00 5 Cutter /Utility Knife 20 pcs 1000 2,000.00 6 Vellum Paper, A4 5 ream 250 1,250.00 7 Vellum Paper, Legal 2 ream 300 600.00 8 Gtech Ballpen 0.3 3 box 1000 3,000.00 9 Printer Ink Black 40 bot 350 14,000.00 10 Printer Ink Yellow 10 bot 350 3,500.00 11 Printer Ink Cyan 10 bot 350 3,500.00 12 Printer Ink Magenta 10 bot 350 3,500.00 13 Record Book 300 pages 2 pcs 100 200 14 Calculator 3 pcs 500 1,500.00 15 Printer 2 unit 15,000.0 30,000.00 TOTAL Php 93,300.00 __________________________ Authorized Representative Pre-bid Conference Date Time Venue 23/10/2024 1:00 AM MONTE VISTA ELEMENTARY SCHOOL Created by LENNY ROSE T DE JESUS Date Created 21/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       MONTE VISTA ELEMENTARY SCHOOL