Service provider for the Courier Services for the month of October to December 2024 Request for Quotation (RFQ)   Reference Number 11399373   Procuring Entity DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION IV-B   Title Service provider for the Courier Services for the month of October to December 2024   Area of Delivery Marinduque,Metro Manila,Occidental Mindoro,Oriental Mindoro,Palawan,Romblon   Printable Version Solicitation Number: 2024-10-1023 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Freight Forwarder Services Approved Budget for the Contract: PHP 575,883.00 Contract Duration: 3 Month/s Client Agency: Contact Person: Harvy B. Calabio Administrative Officer V 1680 F.T Benitez corner Malvar St., Malate, 09984746898 Manila Metro Manila Philippines 1770 63-2-3368106 procurement.fomimaropa@dswd.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 25/10/2024 Last Updated / Time 25/10/2024 12:00 AM Closing Date / Time 29/10/2024 5:00 PM Description Sir/Madam: Please quote your government price/s including delivery charges, VAT or other applicable taxes, and other incidental expenses for the goods listed in Annex A. Failure to indicate information could be basis for non -compliance. Also, furnish us with descriptive brochures, catalogues, literatures and/or samples, if applicable. If you are exclusive manufacturer, distributor, or agent in the Philippines for goods listed in Annex A, please attach in your quotation a duly notarized certification to this effect. Additionally, please attach copies of your Company's Business Permit, Mayor's Permit , PCAB License (if applicable), PhilGEPS Certificate, latest Income/Business Tax Return and a notarized or unnotarized Omnibus Sworn Statement in accordance with the attached format marked as Annex B. If awarded , please submit immediately the duly notarized Omnibus Sworn Statement (if previously submitted is unnotarized. The Certificate of Platinum Membership maybe submitted in lieu of the Mayor's /Business Permit and PHILGEPS Registration Number. Please accomplish and submit this form together with Annex A to DSWD MIMAROPA Region -BAC Secretariat at 2nd Floor 1680 F.T. Benitez corner Malvar Sts., Malate, Manila or email to: procurement.fomimaropa@dswd.gov.ph not later than 5:00 PM of 29 October, 2024 (Tuesday). Quotations submitted to the different email address(es) as stated above shall not be considered for evaluation. Please indicate in the subject of your email the title of the Project using this format: [RFQ Number ], [Deadline of Submission]. 1 LOT Service Provider for Courier Services for 2024 (Additional) NEXT DAY DELIVERY Express Letter - Maximum of 100 grams (actual amount will be computed in excess of 100 grams or fraction thereof) 300 packs Metro Manila 300 packs Luzon 25 packs Visayas 25 packs Mindanao One Pounder- Minimum of 500 grams (actual amount will be computed in excess of 500 grams of fraction thereof) 400 packs Metro Manila 400 packs Luzon 25 packs Visayas 25 packs Mindanao Pounder- Minimum of 1,500 grams (actual amount will be computed in excess of 500 grams or fraction thereof) 365 packs Metro Manila 350 packs Luzon 30 packs Visayas 30 packs Mindanao Pounder- Minimum of 2,500 grams (actual amount will be computed in excess of 500 grams or fraction thereof) 200 packs Metro Manila 200 packs Luzon 10 packs Visayas 10 packs Mindanao ORDINARY DELIVERY LEGAL SIZE -Minimum of 20 grams ( actual amount in excess of 20 grams or fraction thereof) 200 packs Metro Manila 200 packs Luzon 10 packs Visayas 10 packs Mindanao BROWN ENVELOPE- Minimum of 500 grams (actual amount in excess fof 500 grams or fraction thereof) 150 packs Metro Manila 150 packs Luzon 10 packs Visayas 10 packs Mindanao GENERAL CARGO- Minimum of 3 kilos ( actual amount in excess of kilos or fraction thereof) 150 packs Metro Manila 150 packs Luzon 5 packs Visayas 5 packs Mindanao Qualifications of Service Provider: 1. At least five (5) years experience in courier /forwarding service both for local and foreign consignees 2. Has the necessary capital, tools, materials , qualified personnel and expertise to perform the required services 3. Licensed as courier/forwarder 4. Has license/permit to operate private express and /or messengerial delivery 5. Has Business Permit 6. Can deliver door to sevices to MIMAROPA Provinces SCOPE OF WORK: 1. Pick up documents from DSWD MIMAROPA Records Section as scheduled Mondays to Fridays , not later than 5:00 P.M but not earlier 2:00 P.M and /or on a Per-Call basis of urgent deliveries( with weighing scale , to determine the actual weight) 2. Deliver documents to all recipients nationwide the following day from receipt of documents from he DSWD MIMAROPA Records 3. Provide pouches to accommodate documents weighing one gram (1 gm) and more 4. Consolidate /Pack and deliver the documents to the consignees nationwide and international in different pouches 5. Assume full responsibility for the care and custody of the deliveries 6. Provide insurance for the deliveries in case of loss, damage and /or theft 7. Submit proof of deliveries (POD ) (can be track and trace system) after receipt and complete supporting documents such as summary billing, invoice receipts for processing of documents for payment 8. Give feedback in case of delay during natural calamity and other uncontrollable circumstances 9. Immediately inform the department and return the documents the following day to the DSWD MIMAROPA 10. Provide DSWD Records Section with a list of out of delivery coverage * ACTUAL BILLING BASED ON ACTUAL DELIVERIES *Mode of Payment: On Account - Monthly (Send Bill Arrangement) APPROVED BUDGET FOR THE CONTRACT: Five Hundred Seventy Five Thousand Eight Hundred Eighty Three Pesos (Php 575,883.00) Very truly yours, (ORIGINAL SIGNED) HARVY B. CALABIO Administrative Officer V Procurement Section Head Created by Harvy B. Calabio Date Created 24/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION IV-B