CID No. 25I00014: Asset Preservation - Preventive Maintenance - Primary Roads - Maharlika Highway - K0961+530 - K0961+673, Leyte 5th LD Invitation to Bid (ITB)   Reference Number 11382353   Procuring Entity DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS - REGION VIII   Title CID No. 25I00014: Asset Preservation - Preventive Maintenance - Primary Roads - Maharlika Highway - K0961+530 - K0961+673, Leyte 5th LD   Area of Delivery Leyte   Printable Version Solicitation Number: CID No. 25I00014 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Civil Works Category: Construction Projects Approved Budget for the Contract: PHP 8,538,173.07 Contract Duration: 40 Day/s Client Agency: Contact Person: Ma. Rita Fallorina Ongbit Engineer III Government Center, Baras, Palo, Leyte Palo Leyte Philippines 6501 63-53-3231018 Ext.83 63-53-3231083 ongbit.rita@dpwh.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 19/10/2024 Last Updated / Time 19/10/2024 12:00 AM Closing Date / Time 07/11/2024 10:00 AM Description Republic of the Philippines Department of Public Works and Highways REGIONAL OFFICE VIII Baras, Palo, Leyte Invitation to Bid for: October 17, 2024 Asset Preservation - Preventive Maintenance - Primary Roads - Maharlika Highway - K0961+530 - K0961+673, Leyte 5th LD 1. The DPWH Regional Office VIII, Baras, Palo, Leyte, through GAA FY-2025 intends to apply the sum indicated hereunder being the Approved Budget for the Contract (ABC) to payments under the contract for the following procurement project/s. Bids received in excess of the ABC shall be automatically rejected at bid opening, viz: 1.1 Contract Name : Asset Preservation - Preventive Maintenance - Primary Roads - Maharlika Highway - K0961+530 - K0961+673 Contract ID : 25I00014 Contract Location : Leyte 5th LD Project Description/Scope of Work : CW1 – Preventive Maintenance of Road, Asphalt Overlay (50mm) – 0.572 Lane Km. Major Category of Works : RCA – Roads: Construction – Asphalt Approved Budget for the Contract (ABC) : ₱8,538,173.07 Contract Duration : 40 Calendar Days Cost of Bidding Documents : Php 10,000.00 2. The DPWH Regional Office VIII, Baras, Palo, Leyte now invites bids for the above Procurement Project/s. Completion of the Works is required based on the above-stated contract duration. Bidders should have completed a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. 4. Interested bidders may obtain further information from DPWH Regional Office VIII, Baras, Palo, Leyte and inspect the Bidding Documents at the address given below from 8:00 A.M. to 5:00 P.M. 5. A complete set of Bidding Documents may be acquired by interested bidders on October 18, 2024 to November 7, 2024 from given address and website/s below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Ten thousand Pesos Only (Php10,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees through its Authorized Representative or through electronic bid submission. In purchasing Bidding Documents and Submission/Dropping of Bids, contractor’s representative not registered in the Contractor’s CRC shall submit a duly notarized Special Power of Attorney stating therein the specific project to be bid and a valid ID, per Memorandum of Usec. Ardeliza R. Medenilla for Support and Services dated December 27, 2021. 6. The DPWH Regional Office VIII, Baras, Palo, Leyte will hold a Pre-Bid Conference on October 25, 2024 @ 10:00 A.M. at Bidding Room, Procurement Office, DPWH Regional Office VIII, Baras, Palo, Leyte and/or through livestreaming via facebook page of the DPWH Regional Office VIII, which shall be open to prospective bidders. Bidding for the above-mentioned project is under Early Procurement Activities (EPA) and shall be conducted “Short of Award” pending approval of General Appropriation Act (GAA) and availability / receipt of FY-2025 Funds. 7. Bids must be duly received by the BAC Secretariat through (i) manual submission at the office address as indicated below and (ii) online or electronic submission at electronicbids_r8@dpwh.gov.ph using 7zip compressed document files as indicated below on or before November 7, 2024 @ 10:00 A.M. Late bids shall not be accepted. 8. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16. 9. Bid opening shall be on November 7, 2024 (immediately after the deadline for the submission & receipt of bids) at the given address below and/or through livestreaming via facebook page of the DPWH Regional Office VIII. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. SUMMARY SCHEDULE OF PROCUREMENT ACTIVITIES PROCUREMENT ACTIVITY SCHEDULE 1. Publication Period at PhilGEPS and DPWH Website October 18 - 24, 2024 2. Issuance / Downloading of Bidding Documents October 18, 2024 to November 7, 2024 3. Pre-Bid Conference October 25, 2024 (10:00 A.M.) at Bidding Room, Procurement Office, DPWH Regional Office VIII, Baras, Palo, Leyte 4. Deadline for the Submission & Receipt of Bids November 7, 2024 until 10:00 A.M. at Bidding Room, Procurement Office, DPWH Regional Office VIII, Baras, Palo, Leyte 5. Opening of Bids November 7, 2024 (Immediately after the Deadline for the Submission & Receipt of Bids), Bidding Room, Procurement Office, DPWH Regional Office VIII, Baras, Palo, Leyte 10. Use 7zip compressed document files for Electronic Bid Submission. Late Bids shall not be accepted. 11. The DPWH Regional Office VIII, Baras, Palo, Leyte reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: The Head, BAC Secretariat Procurement Staff-ORD Procurement Office, DPWH Regional Office VIII Baras, Palo, Leyte Telephone No.: (053) 323-1017/1083 Email Add: portula.nonilon@dpwh.gov.ph 13. You may visit the following websites: For downloading of Bidding Documents: www.dpwh.gov.ph and www.philgeps.gov.ph For online bid submission: electronicbids_r8@dpwh.gov.ph Date of issue: October 17, 2024 (O.B.) JAY-B L. TALDE Chief Administrative Officer Administrative Division BAC Chairperson For and in the absence of the BAC Chairperson: (SGD.) AGNES M. BARONDA Chief, Planning & Design Division BAC Vice-Chairperson NOTED: (SGD.) EDGAR B. TABACON, CESO IV Regional Director Dates of Publication in DPWH & PhilGEPS Websites and Bulletin Board: October 18 – 24, 2024 Cc: The Public Affairs & Information Office (PAIO) DPWH, Regional Office No. 8 Baras, Palo, Leyte RO8 BACSec. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 CID No. 25I00014 Asset Preservation - Preventive Maintenance - Primary Roads - Maharlika Highway - K0961+530 - K0961+673, Leyte 5th LD 1 Lump Sum 8,538,173.07 Pre-bid Conference Date Time Venue 25/10/2024 10:00 AM Bidding Room Procurement Office DPWH Regional Office VIII Baras, Palo, Leyte Created by Ma. Rita Fallorina Ongbit Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS - REGION VIII