RFQ No. 905-2024-G (1 Canvass)(various Supplies) Request for Quotation (RFQ)   Reference Number 11301899   Procuring Entity PROVINCE OF IFUGAO   Title RFQ No. 905-2024-G (1 Canvass)(various Supplies)   Area of Delivery Ifugao   Printable Version Solicitation Number: RFQ No. 905-2024-G (1 Canvass)(various Supplies) Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Grocery Items Approved Budget for the Contract: PHP 85,320.00 Delivery Period: 10 Day/s Client Agency: Contact Person: Arundale Gum-u Immoliap Bunnag Administrative Officer IV Provincial Capitol Lagawe Ifugao Philippines 3600 63-917-1921304 bacgoodsifugao13@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 30/09/2024 Last Updated / Time 30/09/2024 12:00 AM Closing Date / Time 03/10/2024 1:00 PM Description Republic of the Philippines Cordillera Administrative Region Provincial Local Government Unit of Ifugao BIDS AND AWARDS COMMITTEE ON GOODS Request for Price Quotation PR NO: 6135 Date: September 24, 2024 OFFICE: PGO RFQ No.: BAC CANVASS (Please fill up this part) ( Mandatory) Company/ Business Name: Address; Business/Mayor's Permit No. TIN: PhilGEPS Registration Number(required): The PROVINCIAL LOCAL GOVERNMENT UNIT OF IFUGAO, through its Bids and Awards Committee (BAC), intends to procure Various Supplies , in accordance with Section 53.9 (Negotiated Procurement-Small Value Procurement) of the 2016 Revised Implementing Rules and Regulations of Public Act. No. 9184 Please quote your best offer for the item/s described herein,subject to the Terms and Conditions provided on the last page of the RFQ. Submit your quotation using this form, duly signed by you or your duly authorized representative on or before October 03, 2024 at 1:00 PM based on the BAC- wall Clock. Late submission will not be accepted. The following documents are required to be SUBMITTED during the post-evaluation and qualification of your offered bid. Failure to submit/ comply with the said documents will be a ground for DISQUALIFICATION. Document Remarks Copy of 2024 Mayor's Permit or Business Permit 1. No need to submit if a copy of the 2024 mayors Permit was already submitted at the BAC Office. Notarized Omnibus Sworn Statement (GPPB-Prescribed Form)(for above 50k ABC) 1. Forms are available at the BAC Office. Annual Income Tax Return (for above 500k ABC) 1. 2023 Annual Income Tax Return. 2. No need to submit if a copy of the 2022 Annual Income Tax Return was already submitted at the BAC Office. Special Power of Attorney (SPA or Secretary's Certificate) 1. To be submitted if the person is an authorized representative. 2. Should be duly notarized. 3. To be presented to the BAC-SECRETARIAT upon submission of the RFQ. Original Brochure with complete Specifications 1. For Office Equipments, Information Technology (IT)Equipments, Agricultural and Medical Equipments, Motor Cycles, Industrial Equipments and all other Equipments that has Technical Specifications. For any clarification, you may contact us at telephone no. 09539316730 or email address at bacgoodsifugao13@gmail.com. CARMELITA B. BUYUCCAN BAC- CHAIRPERSON page 1 INSTRUCTIONS: 1. Accomplish this RFQ correctly and accurately. 2. Do not alter the contents of this form in any way. 3. All technical specifications are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. 4. Quotations may also be submitted through electronic mail at bacgoodsifugao13@gmail.com. 5. For quotations submitted via electronic mail, the date and time of receipt indicated in the email shall be used. 6. Submit the complete RFQ form from page 1 up to the Terms and Conditions. 7. Fill up completely all necessary information & affix signature over printed name on the place as designated. 8. Failure to follow these instructions will disqualify your entire quotation. After having carefully read and accepted the Terms and Conditions, I/we submit our quotation/s for the item/s as follows: Item PURCHASERS SPECIFICATIONS Unit of Qty Supplier's Supplier's Total Cost Brand Offered No. Issue Unit Cost 1 brewed coffee packs 150 - 2 Bottle water 500ml case 170 - 3 brown sugar kilos 30 - 4 creamer 400g packs 20 - Note: items are to be served as the need arises. Supplier must insure its availability to provide the services at anytime of the day 8 AM to 5 PM. **** Nothing Follows **** - Bidder's Grand Total: GRAND TOTAL: 85,320.00 - PURPOSE: Various supplies for clients/visitors in the office from October 23, - December 2024. Signature over Printed Name of Bidder Position/Designation Date Canvassed by: HELEN CACLIONG Signature over Printed Name CANVASSER Position/Designation Date page 3 TERMS AND CONDITIONS: 1. Bidders shall provide correct and accurate information required in this form. 2. Price quotation/s must be valid for a period of ninety (90) calendar days from the date of submission. 3. Price quotation/s, to be denominated in Philippine Peso, shall include all taxes, duties, and/or levies payable. 4. Quotations exceeding the Approved Budget for the Contract shall be rejected. 5. One project having several items, which shall be awarded as one contract. 6. Award of contract shall be made to the lowest quotation ( for goods and infrastructure) or, the highest-rated offer (for consulting services) which complies with the minimum technical specifications and other terms and conditions stated herein. 7. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. 8. The item/s shall be delivered according to the requirements specified in the Technical Specifications. 9. The BIDS AND AWARDS COMMITTEE of Ifugao shall have the right to inspect and/or to test the goods to confirm their conformity with the technical specifications. 10. In case two or more bidders are determined to have submitted the Lowest Calculated and Responsive Quotation, the BAC- IFUGAO shall adopt and employ "draw lots" or "similar method of chance" as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. 11.Delivery period should be within ten (10) days upon receipt of Purchase Order (P.O). 12. Payment shall be made after delivery and upon the submission of the required supporting documents,ie, Order slip and/or Billing statement, by the supplier, contractor, or consultant. Our Government Servicing Bank, i.e., the Land Bank of the Philippines, shall credit the amount due to the identified bank account of the supplier, contractor,or consultant not earlier than twenty-four (24) hours, but not later than forty-eight (48) hours, upon receipt of our advice. Please note that the corresponding bank transfer fee, if any, shall be chargeable to the account of the supplier, contactor, or consultant. 13. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. The PLGU-IFUGAO may rescind or terminate the contact once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it. 14. Warranty under Section 62 of RA 9184 and its updated 2016 Revised Implementing Rules and Regulation. 62.1 For the procurement of Goods, in order to assure that manufacturing defects shall be corrected by supplier, a warranty security shall be required from the contract awardee for a minimum period of three (3) months, in the case of Expendable Supplies, or a minimum period of one (1) year, in the case of non-expendable Supplies, after acceptance by the Procuring Entity of the delivered supplies. The obligation for the warranty shall be covered by either retention money in an amount equivalent to one percent (1%) or a special bank guarantee equivalent to one percent (1%) of the total contract price. The said amounts shall only be released after the lapse of the warranty period or, in the case of Expandable Supplies, after consumption thereof: Provided, however, That the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met. Signature over Printed Name of Bidder Position/ Designation Mobile Number/s Email Address/es page 3 Created by Arundale Gum-u Immoliap Bunnag Date Created 29/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PROVINCE OF IFUGAO