Procurement of Virtual Conference Tools and Equipment Request for Quotation (RFQ)   Reference Number 11358082   Procuring Entity COMMISSION ON AUDIT - MAIN   Title Procurement of Virtual Conference Tools and Equipment   Area of Delivery Metro Manila   Printable Version Solicitation Number: 2024-10-081 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Audio and Visual Equipment Approved Budget for the Contract: PHP 850,000.00 Delivery Period: 30 Day/s Client Agency: Contact Person: David Roy B Estanislao Administrative Officer II Commonwealth Avenue Quezon City Metro Manila Philippines 0880 63-2-89319302 drbestanislao@coa.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 7 Date Published 16/10/2024 Last Updated / Time 16/10/2024 12:00 AM Closing Date / Time 21/10/2024 5:00 PM Description Republic of the Philippines COMMISSION ON AUDIT Quezon City REQUEST FOR QUOTATION Procurement and Property & Supply Management Division, General Services Office Description/Specification QTY/UOM Virtual Conference (VC) Tools/Equipment 1-Lot TECHNICAL SPECIFICATIONS Full HD Camcorder Quantity 2 Resolution UHD: 4k (3840 x 2160) 8.29million Pixel Sensor Type ½ Inch CMOS or Higher Scanning Mode Progressive Lens 3.6 to 73.4mm (35mm Equivalent Focal Length: 29.3 to 627mm) Optical zoom 15x or higher Digital zoom 10x or higher Minimal Illumination 1.3 lux at 1/30 Shutter Speed Shutter 1/30S – 1/10000s White Balance 2000 to 15,000k Signal to Noise Ratio 3db Recording Modes MP4 4:2:0 8-bit 3840 x 2160p at 30fps, 1920 x 1080p at 60fps; H.264; XF-AVC 4:2:0 8-bit; MOV; NTSC; AVCHD 4:2:0 8-bit 1920 x 1080p at 60fps 1440 x 1080 at 60 fps, 1280 x 720p at 60 fps, 720 x 480p at 60fps; Audio Recording MP4: 2-Channel 16-bit AAC Audio MP4: 4-Channel 16-bit LPCM Audio Image Stabilization Optical Shutter Speed 1/2000 to 1 second Focal Length 3.6 to 73.4mm Aperture f/1.8 to 4.5 Focus Control Manual / Autofocus Media Slot Dual Slot: SD/SDHC/SDXC Video I/O Mini HDMI 2.0 HDMI Type A Audio I/O 2x XLR 3-Pin Mic/Line (+48 V Phantom Power) Input 1x 1/8" / 3.5 mm TRS Stereo Headphone Input 1x 1/8" / 3.5 mm TRS Stereo Microphone Input Audio Frequency 48 kHz/16 bit 2 ch Audio Signal Format LPCM (MOV/MP4), Dolby Audio (AVCHD) Warranty 3-year warranty Others - Includes 4 (Four) Extra Battery Pack with Charger (compatible with the Camera), 2 (Two) Pro SD Card – SDXC (atleast 1 TB) - Viewfinder - 2 Professional Tripod (for the Camera) 4-Channel HD Digital Video Switcher Quantity 1 Video Standard Full HD (1080p59.94, 1080p 29.97, 1080p 23.98) HD (720p59.94, 720p50) SD (480p) Video Format 1080i 50/59.94/60Hz 720p 50/59.94/60Hz Video Processing SDI 4:2:2 HDMI: 4:2:2 10 bit, RGB 4:4:4 Video Input 4x HDMI Type A Video Output 2x HDMI Audio Processing Sample rate: 24 bit/48 kHz Audio Input 1 x Stereo RCA 1 x Microphone Audio Output 1 x Stereo RCA Warranty 3-year warranty Digital Intercom System Quantity 1 Tally 2 x 15 Pin DSub Sockets for Tally A and B Mic/Headset 3.5mm Stereo Jack socket for Headphone / Microphone combination Headset Impedence 8-600 Ohms Microphone 3 PIN XLR Frequency Response 550 Hz - 3.6 kHz <±3 dB Total Harmonic Distortion < 3% Signal To Noise Ratio >50 dB Operation Range At least 100m between base station and slave Warranty 3-year warranty Other Includes 3 Digital Intercom Headset HDMI to USB 3.0 Capture Box Quantity 1 Input 1 x HDMI Output 1 x USB Input Video Bandwidth 150MHz (pixel clock rate) Output Video Bandwidth Up to 350 Mbps Input Video Formats 1920 x 1080p 60/59.94/50/30/29.97/25/24/23.976 1920 x 1080i 60/59.94/50 1680 x 1050p 60 1600 x 1200p 60 1440 x 900p 75/60 1400 x 1050p 60 1366 x 768p 60 1360 x 768p 60 1280 x 1024p 75/60 1280 x 720p 60/59.94/50 1024 x 768p 75/60 800 x 600p 75/60 720 x 576p 50 720 x 480p 60 Output Video Formats 1920 x 1080p 60/50/30/25/24 1680 x 1068p 60 1440 x 1080p 60 1440 x 896p 60 1360 x 768p 60 1280 x 768p 60 1280 x 720p 60/50 1024 x 768p 60 960 x 536p 60 848 x 480p 60 768 x 576p 60 720 x 480p 60/50 Audio Input HDMI Embedded Audio & 3.5 mm stereo in Audio Format 2ch 16bit PCM Recording Mode H.264 software compression Recording Video Format YUY2, MJPG Firmware Update USB port Software Compatibility OBS, Skype, V:C, Zoom.us, Webex, MS Teams Warranty 3-year warranty HDMI Splitter Quantity 1 Output 4 HDMI type A display Input At least 1-HDMI type A display Compatibility HDMI (Deep Color, 4k); HDCP compatible Distance Up to 20m Data Rate Up to 18 Gbps Warranty 1-year warranty Additional: HDMI Type A - Branded Quantity • 4 units, 20 meters • 4 units, 5 meters Two-In-One Cable (SDI+Intercom) Quantity 2 Length 20 meters Additional Requirements 1. Certification stating the supplier’s ‘After-Sales Service/Parts Program’ indicating the following: Response time – within four (4) hours from receipt of complaint if complaint is received in the morning. If complaint is received in the afternoon (during office hours), response should not be later than 12:00 noon, the next day. Equipment Repair – on-site repair should be done after the (4) hours response time. Service equipment should be provided if affected equipment needs an off-site repair or waiting time for repair is more than a week (i.e. supplier is still awaiting for the arrival of the replacement part/s). These service units should be of similar or higher specifications and performance. 2. List of technicians with at least one year of technical experience in the repair of equipment including their Certificates of Training/s from the manufacturer/distributors 3. Certificate of Authorized Reseller from the manufacturer PR No: 2024-10-000858 The following documentary requirements must be submitted by the supplier: • Duly signed Request for Quotation (RFQ) • PhilGEPS Registration Number • Income/Business Tax Return • Mayor’s/Business Permit • Omnibus Sworn Statement Note: VAT is deemed included in the price if not stated in this Quotation Payment should be in accordance with Government Terms/30 Days If you have any questions or concerns, you can email David Roy B. Estanislao at drbestanislao@coa.gov.ph or call the direct line at 8931-9302. Mobile 0998-859-5447 Created by David Roy B Estanislao Date Created 14/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       COMMISSION ON AUDIT - MAIN