SUPPLY OF OIL AND LUBRICANTS FOR CITY GENERAL SERVICES OFFICE Invitation to Bid (ITB)   Reference Number 11403147   Procuring Entity CITY OF PANABO, DAVAO DEL NORTE   Title SUPPLY OF OIL AND LUBRICANTS FOR CITY GENERAL SERVICES OFFICE   Area of Delivery Davao Del Norte   Printable Version Solicitation Number: BID No. 2024-11-143 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Fuels/Fuel Additives & Lubricants & Anti Corrosive Approved Budget for the Contract: PHP 1,918,800.00 Delivery Period: 7 Day/s Client Agency: Contact Person: CHARLOTE LLANA MEDALLA Warehouseman III BAC Office 3rd Floor, New City Hall, J.P. Laurel, Panabo City Panabo City Davao Del Norte Philippines 8105 63-84-8222209 63-84-8222209 bacpanabo2@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 3 Date Published 28/10/2024 Last Updated / Time 28/10/2024 12:00 AM Closing Date / Time 18/11/2024 2:00 PM Description Republic of the Philippines CITY OF PANABO Province of Davao del Norte -o0o- Invitation to Bid for SUPPLY OF OIL AND LUBRICANTS FOR CITY GENERAL SERVICES OFFICE 1.The City of Panabo, through Supplemental Budget No. 2, Series 2024– GSO– Fuel, Oil and Lubricants Expenses, intends to apply the sum of One Million Nine Hundred Eighteen Thousand Eight Hundred Pesos Only ( Php 1,918,800.00) being the ABC to payments under contract for Supply of Oil and Lubricants for City General Services Office. Bids received in excess of the ABC shall be automatically rejected a bid opening. The goods to be supplied and delivered are described below: Lot No. Description Approved Budget for the Contract (ABC) Quantity Unit Cost Total (Lot Price) 1 Supply of Oil and Lubricants for City General Services Office Various Various Total: 1,918,800.00 2.The City of Panabo now invites bids for Supply of Oil and Lubricants for City General Services Office. Delivery of the Goods is required within Seven (7) days upon receipt of Purchase Order: FOB-Destination: Panabo City, Philippines. Bidders should have completed, within Ten (10) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3.Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 4.Interested bidders may obtain further information from City of Panabo and inspect the Bidding Documents at the address given below during 9:00 AM to 4:00 PM. 5.A complete set of Bidding Documents may be purchased by interested Bidders on October 28, 2024 to November 18, 2024 at 2:00 PM from the address below and upon payment of a non-refundable fee for the Bidding Documents in the amount of Five Thousand Pesos Only (₱ 5,000.00). It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6.In the bid price tendered by the bidder, the business tax, retention money, performance security and other withholding taxes due to the Government must be considered or included. 7.The City of Panabo will hold a Pre-Bid Conference on November 4, 2024, 2:00 PM at CLO/BAC Conference Room, 2nd Floor New City Hall, J.P. Laurel, Panabo City through video conferencing via Google Meet which shall be open to prospective bidders. Coordinate with the BAC Secretariat for the procedure thereof. 8.Bids must be duly received by the BAC Secretariat through manual submission at the BAC Office, 3rd Floor, New City Hall, J.P. Laurel, Panabo City on or before November 18, 2023, 2:00 PM. Late bids shall not be accepted. 9.All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 10.Bid opening shall be on November 18, 2023, 2:00 PM at CLO/BAC Conference Room, 2nd Floor New City Hall, J.P. Laurel, Panabo City which can be viewed online via Google Meet. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 11.The bidder shall provide and/or submit to the BAC Secretariat its official email address, to which all communications from the BAC Secretariat shall be sent. All letters/notices sent to the official email address shall be considered as sufficient notice on the part of the bidder. 12.Bidders shall submit their bids in two (2) separate sealed bid envelopes containing the Original Copy, Copy 1 and Copy 2. The first shall contain technical component of the bid including the eligibility requirements mentioned under Item No. 10 of this Invitation marked as “ TECHNICAL COMPONENT” while the second envelope shall contain the financial component of the bid marked as “FINANCIAL COMPONENT” as stated under ITB Section 15 of the 6th Edition of Philippine Bidding Documents and cited under Section 25.1 of the 2016 Revised IRR. 13.The eligibility documents under the First and Second Envelopes of the Bid shall be required to be properly tabbed/labelled and soft bound or fastened/glued together for ease of evaluation of said eligibility documents and to avoid any misplacement of the contents of the Bid Envelopes to which the Committee shall assume no responsibility with. 14.The bidder must submit duly signed and/or certified Class “A” legal, technical & financial eligibility documents as stated in Section 23.1 of the IRR during bid submission 15.The City of Panabo reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 16.For further information, please refer to: MS. JONELIE L. COLLADO BAC Head Secretariat (084) 822-2209/bacpanabo2@gmail.com New City Hall, J.P. Laurel, Panabo City 17. You may visit the following website: For downloading of Bidding Documents: www.philgeps.gov.ph. Date of Issue: October 25, 2024 SGD ATTY. CHERVIN C. PACULANANG Bids and Awards Committee Chairperson Pre-bid Conference Date Time Venue 04/11/2024 2:00 PM CLO/BAC Conference Room, 2nd Floor New City Hall, J.P. Laurel, Panabo City through video conferencing via Google Meet Created by CHARLOTE LLANA MEDALLA Date Created 25/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CITY OF PANABO, DAVAO DEL NORTE