REQUEST FOR QUOTATION - HOTEL FOR VENUE Request for Quotation (RFQ)   Reference Number 11393648   Procuring Entity DEPARTMENT OF SCIENCE AND TECHNOLOGY - REGION VII   Title REQUEST FOR QUOTATION - HOTEL FOR VENUE   Area of Delivery Cebu   Printable Version Solicitation Number: DOST7-2024-10-099 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 85,000.00 Delivery Period: 15 Day/s Client Agency: Contact Person: ELLEN JOY L. MARIQUIT Administrative Assistant III (OIC, Supply Officer) Sudlon, Lahug, Cebu City Cebu Philippines 6000 63-32-2548269 Ext.1013 ellenjoy.mariquit@region7.dost.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 28/10/2024 1:00 AM Description Republic of the Philippines DEPARTMENT OF SCIENCE AND TECHNOLOGY Regional Office No. 7 Lahug S&T Complex, Sudlon, Lahug Cebu City TEL. NO. 254-8269, 418-9032 email: dost7supply@gmail.com PR No. : 2024-10-534 Name of the Project: for the conduct of the Innovation and Technology Transfer Summit on December 2-3, 2024 Location of the Project: DOST-7, S & T Complex, Sudlon, Lahug, Cebu City REQUEST FOR QUOTATION 21/10/2024 Date The Department of Science and Technology Regional Office No. 7 through the Bids and Awards Committee hereby invites interested suppliers to quote the best/lowest price for the following articles listed below and submit your quotation duly signed. This office has the right to reject any or all articles found to be excessively overpriced or not in accordance with specified quality of each articles mentioned below. Any alteration or erasures on the figure opposite each quoted item not duly initialled by the bidder will be dishonored automatically. ROLAND M. PADAYHAG BAC, Chairperson ITEM A R T I C L E S / D E S C R I P T I O N ABC QTY. UNIT UNIT PRICE TOTAL AMOUNT NO. 1 Provision of Venue, Room and Food for the 2024 Innovation and Technology Transfer Summit Visayas Cluster on December 2-3, 2024 760,000.00 1 Lot • žVenue Proximity: - Within the 7 kms radius from DOST 7 office at Sudlon, Lahug, Cebu City - Within the 14 kms radius from Mactan-Cebu Int'l Airport - Within the 4 kms radius from Cebu City Sea Ports • žVenue Provider Certification: - Must be an ISO 22000 (Food Safety Mgt) Certified - Must be a SafeHotel Executive Level Certified • Event Requirement: * Plenary Hall - Area must have atleast 900 sq.m. - Can accommodate 150-200 pax - Use for minimum of eight (8) hours - Buffet lunch (Salad, Soup, 3 Main Courses, Dessert, Rice & Chilled Drink) - AM and PM Snacks with a chilled drink for each - Free flowing coffee, tea and water - Use of audio-visual equipment (sounds system, microphone, LCD projector and screen and podium) - Access to wireless high speed internet connection * Exhibit Area - Area must have atleast 700 sq.m. - Area must be adjacent to the plenary hall - Ceiling height atleast 3 meters - Can accommodate booth system with electrical connection - Access to wireless high speed internet connection * Break-out Room - Area must have atleast 250 sq.m. - Can accommodate 50 - 100pax - Use for minimum of eight (8) hours - Use of audio-visual equipment (sounds system, microphone, LCD projector and screen and podium) and stage/raiser - Free flowing coffee, tea and water - Access to wireless high speed internet connection * VIP Room Accomodation - Minimum of ten (10) rooms - Double occupancy - Overnight use - Free breakfast buffet - Access to swimming pool and fitness center - Access to wireless high speed internet connection • žOther Requirements: - Venue has NO Gambling or Casino facility - Free access to parking space for atleast one-hundred (100) vehicles and ten (10) VIP parking spaces - Provision of secretariat room and VIP holding room - Rate must be inclusive of all applicable government taxes PLEASE REPLY ASAP After having carefully read and accepted your abovementioned conditions, I / We quote on the item/s at prices noted above. Company Name Telephone No. / Cellphone No. Printed Name / Signature Date Created by ELLEN JOY L. MARIQUIT Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF SCIENCE AND TECHNOLOGY - REGION VII