MOE-Supplies & Mat. Consumption-Fuel/Gasoline Exp (September - December 2024) Request for Quotation (RFQ)   Reference Number 11203417   Procuring Entity GOVERNMENT SERVICE INSURANCE SYSTEM - GENERAL SANTOS CITY   Title MOE-Supplies & Mat. Consumption-Fuel/Gasoline Exp (September - December 2024)   Area of Delivery South Cotabato   Printable Version Solicitation Number: GSN2024-08-04 Trade Agreement: Others Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Vehicles Estimated Budget for the Contract: PHP 340,000.00 Delivery Period: 4 Month/s Client Agency: Contact Person: Hannah Korina F. Ompoco Staff Officer Llido Bldg., Santiago Blvd., General Santos City South Cotabato Philippines 9500 63-063-09171267168 hakfompoco@gsis.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 31/08/2024 Last Updated / Time 31/08/2024 12:00 AM Closing Date / Time 09/09/2024 10:00 AM Description TECHNICAL SPECIFICATIONS 1. Project Title Supply and Provision of Fuel and Gasoline for GSIS General Santos Branch Office for CY 2024 (September – December 2024) 2. Total Budget The total budget for the project amounts to Php 340,000.00. Said budget is included in the Corporate Budget for CY 2024. 3. Brief discussion why the goods and services to be procured are necessary Provision of fuel for the generator set and to all official vehicles of GSIS General Santos Branch. 4. Scope of the project The service provider shall allow the GSIS General Santos Branch Office to withdraw fuel as needed subject to the submission/presentation by GSIS authorized personnel of a duly accomplished Authority to Withdraw Gasoline and Purchase Order (PO) indicating the validity date thereof. 5. Detailed specifications of the items, materials, equipment/hardware/software, accessories and/or services to be procured Not applicable 6. Manpower requirements The supplier must assign a Point Person who will handle/facilitate the requests for the supply and delivery of the goods. Contact details of this Point Person must be given to the Office of the Branch Manager (OBM) upon commencement of the project. 7. Support service requirements “Not applicable in this project” 8. Warranty and after-sales service requirements “Not applicable in this project” 9. Clear statement of the required standards of workmanship, materials and performance of the goods and services to be procured “Not applicable in this project” 10. Brand and specifications of the existing items, materials, equipment/hardware/software and accessories, if the former are related to the goods and services to be procured “Not applicable in this project” 11. Drawings/Plans and other necessary information “Not applicable in this project” 12. Schedule and place of delivery “Not applicable in this project” 13. Terms of Payment The above-mentioned services shall be paid fifteen (15) days after receipt of the monthly billing from the vendor/supplier. The services rendered must be duly found to be satisfactory (in accordance with the agreement between the GSIS and the vendor / supplier) as indicated in the Inspection and Acceptance Report. All payments shall be subject to existing accounting and auditing rules and regulations applicable to the GSIS. 14. Responsibilities of the End-User Unit during project implementation The assigned personnel in-charge of GSIS GSC Branch shall prepare Authority to Withdraw Gasoline. 15. Penalty for Delay When the winning bidder fails to satisfactorily deliver goods under the contract within the specified delivery schedule, inclusive of duly granted time extensions, if any, the supplier shall be liable for damages for the delay and shall pay GSIS liquidated damages, not by way of penalty, an amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed goods scheduled for delivery for every day of delay until such goods are finally delivered and accepted by GSIS. GSIS need not prove that it has incurred actual damages to be entitled to liquidate damages. Such amount shall be deducted from any money due or which may become due to the supplier, or collected from any securities or warranties posted by the supplier, whichever is convenient to the procuring entity concerned. In no case shall the total sum of liquidated damages exceed ten percent (10%) of the total contract price, in which event the procuring entity concerned may rescind the contract and impose appropriate sanctions over and above the liquidated damages to be paid. 16. Documentary Requirements The supplier must comply with the DBM GPPB Non-Policy Matter No. 045-2017, if applicable. “DBM GPPB Non-Policy Matter No. 045-2017, "The GPPB recently approved amendments (effective 5 December 2017) to the documentary requirements for Negotiated Procurement under the Small Value Procurement modality per Appendix A, Annex “H” of the 2016 Revised IRR. Thus, Income or Business Tax Returns shall be required for procurement projects with Approved Budget for the Contract (ABC) above ₱ 500,000.00 and the Omnibus Sworn Statement shall be required only for procurement projects with ABC above ₱50,000.00.” The above mentioned documentary requirement shall be submitted by the winning vendor before the issuance of the Notice of Award (NOA) / Purchase Order (PO) / Contract. 17. Data Privacy The winning bidder/supplier must comply with all the provisions of Republic Act No. 10173, known as the “Data Privacy Act of 2012” and its Implementing Rules and Regulations. IMPORTANT REMINDER The Government Service Insurance System (GSIS) warns the public/bidders of unscrupulous individuals and groups posing as officers/employees of the GSIS soliciting money for alleged aid for whatever purpose. Do not give anything to these unscrupulous individuals and groups. GSIS is fully compliant with the NO SOLICITATION AND GIFT POLICY. In this regard, GSIS officials and employees are prohibited from “directly or indirectly soliciting gifts, favors or benefits from stakeholders and directly or indirectly soliciting, accepting or receiving any gift, favor or benefits from any party which may influence the performance of their official functions or which may be perceived as influencing their past, present and future official functions. We thus enjoin the cooperation of the public/vendors/suppliers to report these individuals/groups to GSIS through the Office of the Vice-President, General Services Office at (02) 7976-4900 local 4971 and Materials Management Department (MMD) at (02) 7976- 4900 local 3608. Created by Hannah Korina F. Ompoco Date Created 30/08/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       GOVERNMENT SERVICE INSURANCE SYSTEM - GENERAL SANTOS CITY