Procurement of Office Equipment for 4PH Activity Request for Quotation (RFQ)   Reference Number 11230437   Procuring Entity DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT - LEGA   Title Procurement of Office Equipment for 4PH Activity   Area of Delivery Albay   Printable Version Solicitation Number: RFQ-2024-09-009 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Equipment Approved Budget for the Contract: PHP 140,000.00 Delivery Period: 15 Day/s Client Agency: Contact Person: Carlo Paolo B. Offemaria AO V 3rd Flr Tyler Building,. Legazpi City Albay Philippines 63-920-4893641 carlopaolo.offemaria@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 3 Date Published 10/09/2024 Last Updated / Time 10/09/2024 12:00 AM Closing Date / Time 13/09/2024 12:00 PM Description Request for Quotation No. RFQ No. 2024-09-009 Procurement Activity Procurement of Office Equipment for 4PH Activity Mode of Procurement Sec 53.9 Small Value Procurement Approved Budget for the Contract (ABC) One Hundred Forty Thousand Pesos (Php 140,000.00), inclusive of all existing and appropriate government taxes and charges. Deadline for The Receipt of Quotations or Bid Proposal On or before 12:00 NN, September 13, 2024. Delivery Schedule Delivery of goods/items shall be on or before 15 calendar days after receipt of Notice of Award The minimum technical specifications for the items are as follows: ITEM NO. QTY. UNIT ITEM DESCRIPTION, & MINIMUM SPECIFICATIONS TOTAL COST (Php) 1 4 unit Steel Cabinet with lock, 5 layers, gray 5 Layer, gray, with lock 64,000.00 2 2 unit 2 Door 5 Layer Steel Cabinet two-door steel cabinet; grey 26,000.00 3 6 unit 5-layer Steel Storage Rack Made of metal, 5-tier storage Adjustable on 1-1/2 increments, Heavy duty Maximum capacity: 150kgs. Measurements: L 91.44 x W 45.72 x H 182.88 cm; grey 30,000.00 4 1 unit Paper Shredder Shreds 16 sheets per pass into 4 x 38mm cross-cut particles 20,000.00 Terms and Conditions: 1. Payment shall be made upon completion of service/delivery and submission of the supporting documents (e.g., delivery receipt, sales invoice, billing statement, warranty certificate if applicable, and other documents as may be required in the technical specifications); 2. Kindly accomplish the attached reply slip correctly and accurately. Please do not alter the contents of the form in any way; 3. All technical specifications are mandatory. Failure to comply with any of the said requirements shall be a cause for the disqualification of your quotation; 4. The Department shall have the right to inspect the goods to check its conformity with the required minimum technical specifications; 5. Issuance of Official Receipts (OR) or Sales Invoice (SI) in the name of the Department of Human Settlements and Urban Development (DHSUD) is mandatory. The supplier shall bear the cost of mailing the ORs or SIs. The supplier shall be responsible for bearing any bank charges and/or service charges that may be incurred by the Department in case of payment requests via check deposit. 6. Please submit the LATEST copy or e-copy of the following documentary requirements: a. PhilGEPS Registration Number / Certificate of PhilGEPS Membership; b. Latest Mayor’s Permit/Business Permit; (Note: In case the permit has recently expired, please submit the old permit and attach the official receipt for the renewal application thereof.) c. SIGNED Omnibus Sworn Statement (OSS); Note: A Notarized Omnibus Sworn Statement (OSS) shall be submitted by the LCRB or SCRB prior to the processing of payment. If the authorized representative listed on the reply slip is not the same person who executed the Omnibus Sworn Statement (OSS) kindly attach a copy of the notarized Special Power of Attorney (SPA) together with the valid government-issued identification card of both signatories. d. Supporting Documents (as may be applicable): For sole proprietorships – DTI Business Name Registration; For partnerships or corporations - a Notarized Special Power of Attorney, or a Notarized Secretary’s Certificate, whichever is applicable (Bidders with previously submitted eligibility requirements, provided they are current and updated, are no longer required to submit the said documents.) Your quotation or bid proposal must be submitted together with the attached reply slip and the above-mentioned documentary requirements through personal delivery, and in a SEALED ENVELOPE or advance copy through electronic mail, subject to the submission of the printed copies, addressed to the Bids and Awards Committee Chairperson and to the given address below on or before 12:00 NN of September 13, 2024, subject to the compliance with the Terms and Conditions provided on this Request for Quotation (RFQ): ENP. MARY KATHLEEN CRISTY C. VIBAR, J.D. Chairperson, Bids and Awards Committee 3rd Floor Tyler Building , Brgy. Tinago, Rizal St., Legazpi City Telephone No.: (+63) 966 396 2728 Email: region5@dhsud.gov.ph and/or dhsudr5bac@gmail.com The DHSUD Bids and Awards Committee (BAC), shall recommend the award of the contract to the Head of the Procuring Entity (HoPE) of a bidder with the Single/Lowest Calculated and Responsive Quotation (SCRQ/LCRQ) pursuant to Section 53.9 of the 2016 Revised IRR of RA 9184. With the end view of obtaining the contract most advantageous to the government pursuant to Sec. 41 of the 2016 Revised IRR of RA 9184, DHSUD reserves the right to reject any and all quotations/bids, to annul the procurement process, to declare a failure of bidding, to reject all quotations/bids at any time prior to contract award, or not to award the contract, without thereby incurring any liability to the affected bidder/s. For questions and/or clarifications, please contact the BAC Secretariat at (+63) 966 396 2728 or send email to region5@dhsud.gov.ph and/or dhsudr5bac@gmail.com ENP. MARY KATHLEEN CRISTY C. VIBAR, J.D. Chairperson, Bids and Awards Committee Created by Carlo Paolo B. Offemaria Date Created 09/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT - LEGA