SERVICES OF A TOUR OPERATOR FOR THE HIMALA SA BUHANGIN! ARTS AND MUSIC FESTIVAL Request for Quotation (RFQ)   Reference Number 11352389   Procuring Entity TOURISM PROMOTIONS BOARD   Title SERVICES OF A TOUR OPERATOR FOR THE HIMALA SA BUHANGIN! ARTS AND MUSIC FESTIVAL   Area of Delivery Metro Manila   Printable Version Solicitation Number: TPB-RFQ.2024.10.279 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Travel, Food, Lodging and Entertainment Services Approved Budget for the Contract: PHP 894,500.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Kristine Heizelle Bayer Aclan Administrative Officer II 6/F Five E-Com Center, Harbor Drive, Mall of Asia Complex, Pasay City Manila Metro Manila Philippines 1300 63-2-5259318 Ext.208 kristine_aclan@tpb.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 18/10/2024 5:00 PM Description REQUEST FOR QUOTATION The TOURISM PROMOTIONS BOARD invites you to submit quotation for the item/s listed below: RFQ No. TPB RFQ 2024-10-279 PR No. 10.008 REQUIREMENTS:SERVICES OF A TOUR OPERATOR FOR THE HIMALA SA BUHANGIN! ARTS AND MUSIC FESTIVAL SCOPE OF WORK/SERVICES/DELIVERABLES AIR TICKET REQUIREMENTS 5 economy roundtrip ticket preferably: •15NOV MNL LAO 1110 1220 •17NOV LAO MNL 1310 1420 •With 20 kg baggage allowance per person per route •Restrictions: Rebookable and refundable ACCOMMODATION •Maximum of 3 single or twin-sharing rooms at a business-type hotel for two (2) nights •Must be located near the Paoay Sand Dunes •The hotel/resort must DOT-accredited and includes daily buffet breakfast (can cater to Halal/vegan/vegetarian food options) LAND TRANSPORTATION •Two (2) units of van for TPB officials and personnel •Van unit year model must be at least 2019 or not more than 5-years old; all maintenance cost, gasoline, lubricant, other consumable cost and other related expenses will be covered by the tour operator, including payment of toll fees and parking fees. Should the van develop any mechanical fault in transit, the tour operator must find a replacement within one-hour. Minimum engine displacement at least 2.5 to 3.5L •Maximum use of 18 hours per day inclusive of overtime and driver’s fee, overtime, food, parking fees, toll fees (if necessary). •With daily provision of wet tissues, alcohol, mineral water, mint •Must be equipped with GPS, first aid kit and umbrella •Driver should have strong navigation skills, uniformed, presentable and well-trained •Itinerary: Ilocos Norte and environs. Includes airport transfers via Laoag International Airport FULL-BOARD MEALS FOR THE TPB OFFICIALS/PERSONNEL •Provision of full-board meals to a maximum of five (5) TPB personnel (AM snacks, PM snacks, lunch and dinner) MEAL HOSTING •Managed buffet dinner for 400 pax with 20% provision for vegetarian, halal, gluten-free, etc. •With free-flowing coffee/tea/water •With one (1) round of iced tea or local juice and one (1) round of local beer •With dedicated wait staff for every 4 tables •Menu featuring fusion of Filipino and international cuisine, to be submitted prior to the event and to be approved by TPB •Complete set-up for the buffet stations and dressed cocktail, tables and chairs •Designation of a food and beverage coordinator •Set-up must be ready three (3) hours before the start of the activities ONSITE-RELATED EXPENSES •Provision for incidental, miscellaneous, and onsite related expenses (e.g., data/communication allowance, courier fees, permits, entrance fees, environmental fees, tactical tours, porter fees) amounting to PhP15,000.00. Billing must be based on the actual cost supported with receipts. OTHER REQUIREMENTS •Assistance in preparing/ securing entry documents, as necessary. •Willingness to respond to immediate/unforeseen changes in specifications. INDICATIVE PROJECT IMPLEMENTATION DATE “Himala sa Buhangin! Arts and Music Festival” Paoay, Ilocos Norte 15-17 November 2024 ADDITIONAL TECHNICAL / ELIGIBILITY REQUIREMENTS: 1.Company Profile 2.SEC/DTI Registration Certificate 3.Must be Filipino owned, operated, and legally registered tour services company under Philippine laws 4.Must have previously completed a minimum of 3 projects for the past 3 years in providing/servicing tour operations for National Government Agencies (NGAs), Local Government Units (LGUs) and/or Private Agencies, Institutions or Organizations. Required to submit a list of completed projects from 2021 – 2023 5.Must be a DOT-accredited tourism establishment. Required to submit either a DOT – accreditation certificate or provisional accreditation certificate LEGAL REQUIREMENTS: 1. PhilGEPS Registration Certificate 2. Business/Mayor’s Permit 3. Latest Income/Business Tax Return 4. Notarized Omnibus Sworn Statement ATTACHMENTS: 1. Technical Specification 2. Statement of Compliance NOTE: 1. All entries must be typewritten in your company letterhead. 2. Price validity shall be for a period of thirty (30) calendar days. Terms 30 days upon receipt of invoice ABC The total Approved Budget of the Contract (ABC) is PhP894,500.00 inclusive of all applicable taxes and fees. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Services of a Tour Operator Himala sa Buhangin! Arts and Music Festival 1 Lot 894,500.00 Other Information Please submit your quotation and legal documents thru email at kristine_aclan@tpb.gov.ph/ bac_sec@tpb.gov.ph not later than 18 October 2024 on or before 5:00 PM, subject to the Technical Specifications attached herewith, duly signed by your representative and stating the shortest time of delivery to the Procurement and General Services Division, Administrative Department, 6th Floor, Five E-Com Center, Harbor Drive, Mall of Asia Complex, Pasay City. Please be informed that the Tourism Promotions Board is evaluating our suppliers’ performance based on these criteria: Quality (40%), Cost (25%), Timeliness (25%), and Customer Service (10%). Thank you very much. ROSELLE D. ROMERO Acting Head Procurement and General Services Division Contact person: KRISTINE HEIZELLE B. ACLAN Created by Kristine Heizelle Bayer Aclan Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       TOURISM PROMOTIONS BOARD