Rehabilitation of Diversion Works for Lapayan Baja CIS, Polanco, Zamboanga del Norte Invitation to Bid (ITB)   Reference Number 11404801   Procuring Entity NATIONAL IRRIGATION ADMINISTRATION - REGION IX   Title Rehabilitation of Diversion Works for Lapayan Baja CIS, Polanco, Zamboanga del Norte   Area of Delivery Zamboanga Del Norte   Printable Version Solicitation Number: NIAR9-EPA-REPAIRCIS2025-001 (INFRA) Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Civil Works Category: Construction Projects Approved Budget for the Contract: PHP 43,589,392.31 Contract Duration: 210 Day/s Client Agency: Contact Person: Antonio B. Gujeling BAC Chairperson Lot 2, Block 15, Regional Center IX, Balintawak Pagadian City Zamboanga Del Sur Philippines 7017 63-62-9453512 63-62-9453512 niaregion9bac@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 28/10/2024 Last Updated / Time 28/10/2024 12:00 AM Closing Date / Time 18/11/2024 9:00 AM Description Section I. Invitation to Bid Invitation to Bid for Rehabilitation of Diversion Works for Lapayan Baja CIS The National Irrigation Administration – Regional Office IX BAC, through the CY 2025 National Expenditure Program (NEP) for General Appropriation Act (GAA) 2025 Fund, invites contractors to submit bids for the following Contract: Contract Reference No. : NIAR9-EPA-REPAIRCIS2025-001 (INFRA) Project Name : Rehabilitation of Diversion Works for Lapayan Baja CIS Contract Location : Polanco, Zamboanga Del Norte Scope of Works : Construction of Secondary Apron with Rubble Masonry and Chute blocks at downstream, Supply & Delivery of Sheet pile, Sheet pile driving, Repair of Incline wall with Selected Earthfill, Construction of inverted retaining wall and concrete paver blocks Approved Budget for the Contract (ABC) : PHP 43,589,392.31 Contract Duration : 210 Calendar Days Amount of Bidding Documents : PHP 25,000.00 The NIA – RO9 BAC is conducting an Early Procurement Activity (EPA) on public bidding for this Contract in accordance with Republic Act 9184, otherwise known as the “Government Procurement Reform Act” and its Revised Implementing Rules and Regulations (RIRR). To be eligible to bid for the above-stated Contract, a contractor must meet the following major requirements: (a) Filipino Citizen or 60% Filipino-owned partnership/corporation; (b) completion of a similar contract costing at least 50% of the ABC, and (c) Net Financial Contracting Capacity (NFCC) at least equal to ABC. Interested bidders are required to submit two (2) Valid IDs of the Authorized Managing Officer/Authorized Liaison Officer indicated in the submitted Company Profile/CRC. Updated Company Profile shall also be submitted and presented to the NIA-R9 BAC Secretariat upon purchased of the Bidding Documents. Credit line commitment shall no longer be accepted as an alternative to the prospective bidder’s computation of NFCC per GPPB Resolution No. 20-2013 dated July 30, 2013. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion in the eligibility check, preliminary evaluation of bids, post qualification, and award. The significant times and deadlines of procurement activities are shown below: Issuance of Bidding Documents : October 28 – November 18, 2024 at 8:30 AM Pre-bid Conference : November 6, 2024 at 9:00 AM Submission of Bids : November 18, 2024 at 8:30 AM Opening of Bids : November 18, 2024 at 9:00 AM Interested bidders may obtain further information from NIA – RO9 BAC and inspect the Bidding Documents at the address given below starting October 28 – November 18, 2024. A complete set of Bidding Documents may be purchased by Interested Bidders from the address below and upon payment of a non-refundable fee for the Bidding Documents prescribed in the above-mentioned list of projects. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that bidders shall pay the fee for the Bidding Documents not later than the submission of their bids. Only the Authorized Managing Officer/Authorized Liaison Officer indicated in the submitted Company Profile/CRC shall be authorized to purchase and submit bidding documents. The use of Special Power of Attorney (SPA) is prohibited as per NIA Memorandum Circular No.52 series 2014 dated December 1, 2014. The NIA – RO9 BAC will hold a Pre-Bid Conference on 06 November 2024 at 9:00 AM at Conference Room, National Irrigation Administration – Regional Office IX, Regional Center, Balintawak, Pagadian City, which shall be open to all interested parties. Bids must be duly received by the BAC Secretariat thru manual submission at the office address as indicated below on or before 18 November 2024 at 08:30 AM. Late bids shall not be accepted. All bids must be accompanied by a Bid Securing Declaration or Bid Security in any of the acceptable forms and in the amount stated in ITB. Clause 18.1. Bids will be opened in the presence of the bidder’s authorized managing officer or authorized liaison officer of interested parties at the address below. The NIA – RO9 BAC additional guidelines is the conduct of site inspection to be scheduled during Pre-Bid Conference. • The CERTIFICATE OF SITE INSPECTION shall be issued and signed by the NIA R9 Authorized Representative after the activity, which SHALL be required to include in the bid tender (Technical Component). Prospective bidders shall submit their sealed envelopes together with the duly accomplished forms as provided in the BD’s on or before the deadline of dropping of the bid documents at the NIA – RO9 BAC by the Authorized Managing Officer (AMO) or Authorized Liaison Officer indicated in the submitted Company Profile/CRC of the parties. The liaison officer shall submit a letter from the AMO authorizing her/him to drop their bid, attend the bidding process and also submit a copy of company I.D. for verification. No Special Power of Attorney (SPA) shall be allowed. The Procuring Entity shall not be held responsible of any and all bid documents/proposals losses. All interested contractors/bidders must inform the BAC Chairperson thru its Secretariat of their documents submitted in any means provided above before the date of the bid opening to avoid late submission. The NIA – RO9 BAC reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders, in accordance with the provisions of Section 41 of RA 9184 and its IRR. Pursuant to NIA Memorandum Circular No. 119 s. 2020, Subject: POLICY ON UTILIZATION OF VIDEOCONFERENCING, WEBCASTING OR SIMILAR TECHNOLOGY IN THE CONDUCT OF PUBLIC PROCUREMENT ACTIVITIES, procurement proceedings for the above mention contracts will be held through face-to-face meeting in combination with video conferencing using Google Meet thru the links: Pre-Bidding Conference : https://meet.google.com/sqf-zgkx-cco Opening of Bids : https://meet.google.com/how-xwth-zwc Any requests for additional information concerning this bidding shall be directed to the following: MARIETTA M. CORTES BAC Secretariat Head, NIA-Regional Office Regional Center IX, Balintawak, Pagadian City, Zambo. Sur niaregion9bac@gmail.com 09630884373 – Office Number Date Posted: August 1, 2024 (Sgd) ANTONIO B. GUJELING BAC Chairperson 5.2 For this purpose, contracts similar to the Project refer to contracts which have the same major categories of work, which shall be: Completed for the past five (5) years. • Irrigation & Flood Control To be eligible to bid for the contract, bidders must have done a Single Largest Completed Contract (SLCC) containing a category of work which is the same as or similar to the Major Category of Works, and who’s total SLCC cost is at least 50% of the Approved Budget for the Contract (ABC) to be bid. The above SLCC must be supported by a Copy of the Contract, Certificate of Completion, and Owner’s Certificate of Final Acceptance (1-year after the issuance of the Certificate of Completion) issued by the project owner other than the contractor or a final rating of at least Satisfactory in the Constructors Performance Evaluation System (CPES). In case of contracts with the private sector, an equivalent document shall be submitted. 10.3 A valid PCAB License is required, and in case of joint ventures, a valid special PCAB License, and registration for the type and cost of the contract for this Project. Interested bidders shall have at least or any equivalent to PCAB Size Range “Medium A” Category: B (per PCAB Board Resolution No. 201, Series of 2017) 10.4 The key personnel must meet the required minimum years of experience set below: Key Personnel Relevant Experience General Experience Number Project Engineer 5 years Licensed Civil Engineer. Experienced in Diversion Dam Construction. Shall render full-time service to the project until completion. 5 years 1 Office Engineer 3 years Licensed Civil Engineer. Shall render full-time service to the project until completion. 3 years 1 Materials Engineer 1 3 years Shall be an accredited Material Engineer of DPWH. Shall render service to the project as required. 3 years 1 Foreman 5 years Experienced in Diversion Dam Construction. Shall render fulltime service to the project until completion. 5 years 1 Safety & Health Officer (SO2) 3 years Shall have at least 3 years’ experience in construction industry. Completed COSH Training and shall render fulltime service to the project until completion. 3 years 1 Geodetic Engineer 3 years Licensed Geodetic Engineer. Shall render service to the project as required. 3 years 1 The contractor may assign other support personnel from those listed for the optimal performance of the project construction team. The support personnel shall undertake the required day-to-day site or office-related activities of the contractor. Full time services mean, the personnel involved shall render minimum of eight (8) hours a day or forty (40) hour a week and shall be available upon request of the procuring entity. 10.5 The minimum major equipment requirements are the following: Equipment Capacity No. of Units Backhoe 1 cu.m 1 Backhoe w/ vibro hammer 1 cu.m 1 Cargo Truck 8 tonner 1 Dumptruck 10 cu.m 2 Transit Mixer 5-9 cu.m 1 Water Pump 4” Ø 4 Water Pump 6” Ø 2 Concrete Vibrator 5 hp 1 Roller Compactor 2 tonner 1 Survey Instrument 1 INITIAL EQUIPMENT REQUIREMENT UPON MOBILIZATION: Equipment Capacity No. of Units Backhoe 1 cu.m 1 Cargo Truck 8 tonner 1 Dumptruck 10 cu.m 1 Survey Instrument 1 The proof of ownership of equipment requirements are copies of current LTO Official Receipt (OR) and Certificate of Registration (CR) of the equipment which should be attached together with the affidavit of ownership. In case of Leased Equipment, a Lease Contract and affidavit of Commitment or Certificate of Availability of Equipment should be submitted with the lessor/owner as the pledger of the equipment, stating therein that the equipment will be available for the whole duration of the project. For Purchase Agreement, the description of the equipment to be purchased such as Brand/Model, Type of Equipment, Motor No., Body No. and the Capacity must be indicated in the document, otherwise, the BAC will not honor the Purchase Agreement and the bidder will be declared as non-complying. Likewise, List of contractor’s major equipment units pledged to be used for the project must be supported by proof of ownership if it is owned, lease agreement if it is being leased and purchase agreement if to be purchased. A CERTIFICATION OF AVAILABILITY OF EQUIPMENT for the duration of the project must also be provided by the equipment owner and/or lessor/vendor. The bidder should also specify in the submitted bid the location of the equipment where it can be inspected. If any piece of equipment is not in the specified location, then the bidder shall be POST-DISQUALIFIED. ITEM NO. DESCRIPTION QTY UNIT A. REHABILITATION OF DIVERSION WORKS Cofferdamming & Care of river 1 ls Rubble Masonry 698.04 cu.m Filter Drain 61 cu.m Structure Excavation (mechanized) 646.54 cu.m Structure Backfill (mechanized) 330.35 cu.m Reinforcing Steel Bars, all sizes (supply, delivery & installation) 30,979.60 kg Class A Concrete, 20.76 MPa 660.04 cu.m Class B Concrete, 16.56 MPa 444.59 cu.m Lean concrete 11.04 MPa 45.46 cu.m Concrete Demolition 15.08 cu.m Selected Earthfill (with compaction) 7,778.65 cu.m Supply & Delivery of Steel Sheet Pile (0.1 x 0.4 x 6m) 211 pc Steel Sheet Pile Installation (0.1 x 0.4 x 6m) 1,266 ln.m B. PROJECT BILLBOARD 1 ls C. TEMPORARY WORKS, MOBILIZATION AND DEMOBILIZATION 1 ls D. OCCUPATIONAL CONSTRUCTION SAFETY AND HEALTH PROGRAM 1 ls Pre-bid Conference Date Time Venue 06/11/2024 9:00 AM NIA Lot 2, Block 15, Regional Center IX, Balintawak Pagadian City Zamboanga Del Sur Google Link: https://meet.google.com/sqf-zgkx-cco Created by Antonio B. Gujeling Date Created 27/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       NATIONAL IRRIGATION ADMINISTRATION - REGION IX