SUPPLY AND DELIVERY OF DEVICES IN RELATION TO PHILRACOM’S ESTABLISHMENT OF A CENTRALIZED FILE SERVER, AND UPGRADING OF THE LOCAL AREA NETWORK Request for Quotation (RFQ)   Reference Number 11390694   Procuring Entity PHILIPPINE RACING COMMISSION   Title SUPPLY AND DELIVERY OF DEVICES IN RELATION TO PHILRACOM’S ESTABLISHMENT OF A CENTRALIZED FILE SERVER, AND UPGRADING OF THE LOCAL AREA NETWORK   Area of Delivery Metro Manila   Printable Version Solicitation Number: PRC-2024-027 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Information Technology Approved Budget for the Contract: PHP 209,000.00 Delivery Period: 10 Day/s Client Agency: Contact Person: Chona Umali Enriquez Sports and Games Regulation Officer II 4th Flr. Electra House Bldg., Esteban St. Legaspi Village Makati City Metro Manila Philippines 1200 63-2-88137778 63-2-88137778 bac@philracom.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 29/10/2024 4:00 PM Description TERMS OF REFERENCE SUPPLY AND DELIVERY OF DEVICES IN RELATION TO PHILRACOM’S ESTABLISHMENT OF A CENTRALIZED FILE SERVER, AND UPGRADING OF THE LOCAL AREA NETWORK I. PROJECT DESCRIPTION AND OBJECTIVE As PHILRACOM intends to advance its digitization program, the need for a robust and scalable file storage solution has become a necessity. A Network-Attached Storage (NAS) will provide centralized storage, allowing the effective management of and easy access to digital assets. The installation of the NAS will also enhance data security, streamline backup processes, and support efficient file sharing within the office. The investment in a NAS will not only address PHILRACOM’s current storage challenges but also future-proof its data management needs as the digital records continues to grow. However, since NAS systems/file servers can be a significant resource consumer, it is likewise necessary to upgrade PHILRACOM’s existing Local Area Network (LAN) to meet the data transfer demands. Currently, the network infrastructure is inadequate for the expanding needs, which leads to slow data transfer speeds, limited connectivity, and frequent downtimes. In this regard, PHILRACOM aims to engage a reputable and capable supplier to provide and deliver a range of devices for the establishment of a centralized file server and upgrading of the LAN. II. APPROVED BUDGET FOR THE CONTRACT (ABC) AND FUND SOURCE PHILRACOM has allocated an approved budget for the contract in the amount of TWO HUNDRED NINE THOUSAND PESOS (PHP 209,000.00), inclusive of all the applicable government taxes and charges. Fund for this project shall be sourced from the General Fund. III. QUALIFICATIONS OF THE SUPPLIER A. The supplier must be registered with the Philippine Government Electronic Procurement System (PhilGEPS). B. The supplier must have an updated Mayor’s Permit/Business Permit, SEC/DTI Registration, and BIR Form 2303. IV. GENERAL REQUIREMENTS The supplier shall supply and deliver the following devices, based on the following guidelines: A. Schedule of delivery The supplier shall deliver the devices within ten (10) days upon receipt of the Notice to Proceed. B. Place of delivery The devices shall be delivered to the Philippine Racing Commission at 4th Floor Electra House Bldg., Esteban St., Legaspi Village, Makati City C. List of devices and specifications: 1. One (1)-unit Network-Attached Storage (NAS) CPU model AMD Ryzen R1600 CPU quantity 1 CPU core 2 CPU architecture 64-bit CPU frequency 2.6 (base) / 3.1 (turbo) GHz System memory 4 GB DDR4 ECC SODIMM Total memory slots 2 Memory module pre-installed 4 GB (4 GB x 1) Maximum memory capacity 32 GB (16 GB x 2) Drive bays 4 Maximum Drive Bays with Expansion Unit 9 (DX517 x 1) Compatible drive type • 3.5" SATA HDD • 2.5" SATA SSD • M.2 2280 NVMe SSD Maximum single volume size 108 TB Hot swappable drive Yes 2. One (1)-piece RAM module Module and type DDR4 ECC SODIMM RAM Capacity 16GB 3. Three (3)-pieces Disk Drives Type 3.5" SATA HDD Capacity 4TB Interface SATA 6.0 Gb/s RPM 5900 RPM Cache 64MB 4. One (1)-unit Network Router Wireless standard Wi-Fi 6 IEEE 802.11ax/ac/n/a 5 GHz IEEE 802.11ax/n/b/g 2.4 GHz Wi-Fi speeds 2x 5 GHz 1x 2.4 GHz 5 GHz: 4804 Mbps (802.11ax, HE160) 5 GHz: 4804 Mbps (802.11ax, HE160) 2.4 GHz: 1148 Mbps (802.11ax) Wi-Fi range 8x Detachable High-Performance Antennas Beamforming High-power FEM 4T4R Wi-Fi capacity Tri-Band 4×4 MU-MIMO OFDMA Airtime Fairness DFS 12 streams Working modes Router Mode Access Point Mode Processor 1.8 GHz 64 Bit Quad-Core CPU Ethernet ports 1x 2.5 Gbps WAN Port 8x Gigabit LAN Ports Quality of service Game Accelerator QoS QoS by Device HomeCare™ QoS QoS by Application 5. Two (2)-sets Mesh Wi-Fi Network System Set 3-piece set Wireless standard Wi-Fi 6 IEEE 802.11ax/ac/n/a 5 GHz IEEE 802.11ax/n/b/g 2.4 GHz Wi-Fi speeds 5 GHz: 4804 Mbps (802.11ax, HE160) 2.4 GHz: 1148 Mbps (802.11ax) Wi-Fi range AI-Driven Mesh 4× High-Gain Antennas (Internal) Wi-Fi capacity Dual-Band MU-MIMO Working modes Router Mode Access Point Mode Ethernet ports 1x 2.5 Gbps port 2x Gigabit ports 6. One (1)-unit Laptop Operating system MacOS Processor • M3 chip • 8-core CPU, 4 performance cores, 4 efficiency cores • 8-core GPU • Hardware-accelerated ray tracing • 16-core Neural Engine • 100GB/s memory bandwidth • Media Engine • Hardware-accelerated H.264, HEVC, ProRes, and ProRes RAW • Video encode engine • ProRes encode and decode engine • AV1 decode engine Display 13.6-inch (diagonal) LED-backlit display with IPS technology RAM 8GB Storage 256GB SSD D. Other requirements: 1. The supplier shall ensure that all devices to be delivered are brand new and genuine items. 2. The supplier shall provide a one (1)-year warranty for all the specified devices. If any device is found to be defective or damaged, the supplier shall replace it with a new one within ten (10) days. V. PAYMENT A. Payment shall be made upon complete delivery of the devices, which will be duly certified and accepted by the PHILRACOM Inspection Officer. B. Payment shall be made within fifteen (15) days after the supplier’s submission of a Billing Statement and PHILRACOM’s issuance of an Inspection and Acceptance Report. VI. PENAL CLAUSES A. Liquidated Damages If the supplier fails to deliver any or all of the goods within the period specified in this contract, PHILRACOM shall, without prejudice to its other remedies under this contract and under the applicable law, deduct from the contract price as liquidated damages, the applicable rate of one-tenth (1/10) of one percent (1%) of the cost of unperformed portion of every day of delay. The maximum deduction shall be ten percent (10%) of the amount of the contract. Once the maximum is reached, the procuring entity reserves the right to rescind the contract, without prejudice to other courses of action and remedies available to it under the law. The damages herein provided are fixed and the PHILRACOM shall not be required to adduce proof thereof. B. Other Costs Should the PHILRACOM be constrained to file a suit to obtain relief against the supplier, the latter shall be liable to pay an amount equivalent to twenty percent (20%) of the amount claimed in the complaint as attorney’s fees, aside from the costs of litigation and other expenses, which the PHILRACOM is entitled to recover from the supplier; provided, however, that any action brought by the supplier for whatever cause arising from the contract, should it be adjudged not to be entitled to the relief sought, the PHILRACOM as the prevailing party shall be entitled to such reasonable attorney’s fees, costs of litigation and other costs it may have incurred by reason of such action. C. Indemnity The supplier shall defend, indemnify, and hold harmless the PHILRACOM against all claims, losses, liabilities, and damages, and pay all claims, judgments, awards, costs, and expenses arising out of or in connection with the supplier’s acts of omissions, unless such claims are due solely to the negligence of the PHILRACOM. Costs inclusive of expert witness fees and other legal expenses shall be charged against the account of the supplier. D. Other Costs The supplier shall not be liable for failure or delay in performing obligations set forth in the contract if such failure or delay is due to any cause reasonably beyond the control of the supplier. VII. MODE OF PROCUREMENT The procurement shall be undertaken through Negotiated Procurement – Small Value Procurement, as stated in the Implementing Rules and Regulations of Republic Act No. 9184 (Government Procurement Reform Act) VIII. RIGHT TO ACCEPT OR REJECT QUOTATION AND/OR ANNUL THE PROCUREMENT PROCESS PHILRACOM reserves the right to accept or reject any quotation, to annul the procurement process, or not to award the contract without thereby incurring any liability to the affected supplier. IX. CONFORMANCE WITH THE EXISTING LAWS The procurement process for this undertaking shall be executed in accordance with Republic Act 9184, otherwise known as the Government Procurement Reform Act, and its Revised Implementing Rules and Regulations. Created by Chona Umali Enriquez Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PHILIPPINE RACING COMMISSION