FOOD AND VENUE OF THE PARTICIPANTS, FACILITATORS AND PMTS OF THE DIVISION PSYCHOLOGICAL FIRST AID FOR SPECIAL NEED EDUCATION (SNED) AND RECEIVING TEACHERS AFFECTED BY TYPHOON KRISTINE Request for Quotation (RFQ)   Reference Number 11420487   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF CAMARINES SUR   Title FOOD AND VENUE OF THE PARTICIPANTS, FACILITATORS AND PMTS OF THE DIVISION PSYCHOLOGICAL FIRST AID FOR SPECIAL NEED EDUCATION (SNED) AND RECEIVING TEACHERS AFFECTED BY TYPHOON KRISTINE   Area of Delivery Camarines Sur   Printable Version Solicitation Number: RFQ 2024-10-137 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 75,000.00 Delivery Period: 7 Day/s Client Agency: Contact Person: MARIBEL N REGULLANO Procurement Officer Freedom Sports Complex, San Jose Pili, Camarines Sur Pili Camarines Sur Philippines 4418 63-054-8713342 63-054-8713342 sdocamsur.procurement@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 31/10/2024 Last Updated / Time 31/10/2024 12:00 AM Closing Date / Time 04/11/2024 9:00 AM Description Republic of the Philippines Department of Education Region V SCHOOLS DIVISION OFFICE OF CAMARINES SUR San Jose, Pili, Camarines OFFICE OF THE PROCUREMENT – GENERAL SERVICES PROJECTS No. 24-10-122 ATTENTION : ALL SERVICE PROVIDER SUBJECT : Advertisement Date : October 30, 2024 Notice is hereby given to all interested Suppliers of the DepEd Division of Camarines Sur through the Bids and Awards Committee for the following procurement that will be done through NEGOTIATED PROCUREMENT (SMALL VALUE PROCUREMENT). Item No. Description Unit Qty Unit Price TOTAL ABC/COST FOOD AND VENUE OF THE PARTICIPANTS, FACILITATORS AND PMTS OF THE DIVISION PSYCHOLOGICAL FIRST AID FOR SPECIAL NEED EDUCATION (SNED) AND RECEIVING TEACHERS AFFECTED BY TYPHOON KRISTINE Food and Venue of 93 Participants x 750.00 x 1 days = P69,750.00 pax 93 750.00 69,750.00 Food and venue of 5 Facilitators and 2 PMT x 750.00 x 1 days = 5,250.00 pax 7 750.00 5,250.00 November 7, 2024 AM Snac 1 regular serving kinalas 1 ube pandesal 1 glass of cucumber juice Lunch 1 bowl of nido soup 1 cup of rice 1 regular serving of chicken and pork afritada 1 regualr serving mixed vegetables 1 apple 1 glass of purified water PM Snack 1 plate pansit 1 toasted siopao 1 glass of purified water Technical Specification for Food 1. Meal coverage (1 a.m. snacks, 1 lunch, 1 p.m. snacks) for 100 participants, facilitators, and PMTs. 2. With unlimited coffee, creamer and sugar in a coffee nook 3. With water dispenser and purified water. 4. With sterilized and properly cleaned utensils. 5. With 2 food provisions to participants with food restrictions. 6. With 3 free meals for Guest / Monitor 7. With assigned waiters and head waiter during the event proper. Technical Specification for Venue: I. Availability of Function Room 1. One (1) Big Air conditioned session hall that can accommodate 100 participants. Arrangement of Tables and Chairs must strictly observe Social and Physical Distancing. II. Location and Site Condition 1. Venue must be within Camarines Sur for the accessibility of the participants and geographical reason 2. With access to main roads and national highways. 3. With free parking space with could accommodate at least 5-10 cars. 4. Venue must be conducive. Preferrably free from noise or noise proof session hall. III. Neigborhood Data: 1. Sanitation and Health Conditions: Proper waste management system such as regular garbage collection and sanitary permit from appropriate authority 2. Police and Fire Station. Proximity to police station and fire stations. III. Venue 1. Structural Conditions: The foundation is made of concrete and structural steel materials or combination. 2. Functionality of function room 2.1 Session Room - 1 session halls for the activity with 100 participants per session hall 2.1.1 - Arrangement of Tables and Chairs must strictly observe social and physical distancing 2.1.2 - With 10 round tables and 10 chairs per table 2.1.3 - With 1 long table and 6 chairs for the VIPs and Guests 2.1.4 - With 1 rectangular tables for the secretariat and training team. 7 chairs per table. 2.1.5 - With 1 square table for Nurse Station. 4 chairs for the nurses on duty 2.1.6 - Front stage must be free from obstruction from the view of the participants. No big posts that will limit the view of the participants. 2.1.7 -One (1) LCD projector and wide screens (not wall), complete set of a sound system, 3 microphones (If wireless, provision of extra batteries), splitter cable for additional projector for every session hall. 2.1.8 - One (1) Podium/Lectern per session room 2.1.9 - Hotel I.T. staff on stand-by in the session room. 2.1.10 - Unlimited access to internet/WIFI. Network bandwidth should not be lower than 100mbps. With backup internet provider. This is non-negotiable. 2.1.11 - Free backdrop care of the winning bidder. Layout approved by the end-user. 5 x 8 ft size. 2.1.12 - Extra extension cord that can be used by the participants. Upon request by the end-user. 2.2 Light, ventilation and air-conditioning with uninterrupted electrical supply. Fully air-conditioned hall. 2.3 Space requirements: 1 hall can accommodate 100 participants, facilitators, and PMT's. 3. Room 3.1. Fully air-conditioned double sharing room that can accommodate 2-3 pax. 3.2 With hot and cold bath 3.3. Provision of toothpaste, soap, and other hygiene materials. 3.4. No mattress of the floor. 4. Facilities 4.1 Water supply and toilet - with continuous clean water supply and with equal access for all participants. 4.2 Lighting system - with uninterrupted electrical supply 4.3 Elevator - With elevator going to the session hall (if the hall is not in the ground floor) 4.4 Fire Escapes - with fire escapes, structure in compliance with the standard provided by the Building Code of the Philippines. 4.5 Fire Fighting Equipment - with accessible emergency exit and alarm, with standby fire extinguishers and automatic sprinklers 4.6 Internet and telecommunications - Unlimited access to Internet/WIFI. Internet bandwidth should not be lower that 100mbps. With other internet provider as back up. 5. Other Requirements: 5.1 Maintenance - Maintain cleanliness/disinfection of hall and restrooms. Refilling of tissue paper in comfort rooms. 5.2 Attractiveness - with ambiance that promotes learning 5.3 Security - with 24 hour security service, front desk and housekeeping services. 5.4 Parking - With sufficient parking area that could accommodate at least 5-10 cars. 5.5. Free room for the PMT who are expected to be at the venue on Day 0, November 6, 2024 to check -in PM and to dine (breakfast for Day 1). 5.6. Provision of spacious ground outside the session hall for outdoor activities. Manner of Implementation: By contract Target date of implementation: November 7, 2024 Contract duration: 1 day TOTAL P75,000.00 SOURCE OF FUND: SPED 2024 Interested qualified service provider may download the attached Request for Quotation Form and send the ONLINE quotation using the attached form to sdocamsur.procurement@deped.gov.ph or you may call at 054-871-1553 / 054-881-3483 Local : 407 or 0946-1944-109 for any query. Date of Opening: November 4, 2024 9:00 a.m. Delivery Date: ¬¬¬¬¬¬¬¬7 cd from the date of receipt of the Notice to Proceed The DepEd Division of Camarines Sur has the right to declare/award and nullify quotes of supplier considering what is advantageous to the government. ARVIN R. SESE BAC Chairperson – General Services Projects Created by MARIBEL N REGULLANO Date Created 30/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF CAMARINES SUR