RFQ NO. 2024-09-403 - VENUE FOR DIVISION TRAINING FOR MG TEACHERS, SCHOOL HEADS AND OTHER SCHOOL LEADERS ON NOVEMBER 25-29, 2024 Request for Quotation (RFQ)   Reference Number 11382925   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF AURORA   Title RFQ NO. 2024-09-403 - VENUE FOR DIVISION TRAINING FOR MG TEACHERS, SCHOOL HEADS AND OTHER SCHOOL LEADERS ON NOVEMBER 25-29, 2024   Area of Delivery Aurora   Printable Version Solicitation Number: 2024-09-403 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 50,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: JEFFREY C RESUEÑO Head-BAC Secretariat 449 San Luis Aurora Philippines 3200 63-963-7688896 jeffrey.resueno@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 21/10/2024 Last Updated / Time 21/10/2024 12:00 AM Closing Date / Time 24/10/2024 11:00 PM Description Republic of the Philippines Department of Education Region III SCHOOLS DIVISION OF AURORA ______________________________ ______________________________ ______________________________ ______________________________ REQUEST FOR QUOTATION VENUE FOR DIVISION TRAINING FOR MG TEACHERS, SCHOOL HEADS AND OTHER SCHOOL LEADERS ON NOVEMBER 25-29, 2024 RFQ NO. 2024-09-403 "Sir/Madam: Please quote your best quotation for the item/s described below using the Price Quotation Form (see Annex ""B"" of the Request for Quotation), subject to terms and conditions stated in the RFQ. " Unit Quantity Item/Description APPROVED BUDGET FOR THE CONTRACT days 5 Rental of Venue 50,000.00 November 25-29, 2024 Note: Provide sound system with at least 2 microphones 2 LCD Projectors & LCD Screen with splitters Internet connection & fully air-condition TOTAL 50,000.00 * The ABC is understood to be the ceiling price; offers must not exceed the ABC provided. Deadline for submission and receipt of quotation, together with the following documents, duly signed by you or your duly authorized representative, shall not be later than October 24, 2024. "• Mayor’s Permit for 2024 • PhilGEPS Registration Number (Organization ID or screenshot from PhilGEPS Website); • Brochure or Technical Data Sheet, if applicable; • Annual Income Tax Return CY 2023 or Latest Business Tax Return (from April to September; filed through the Electronic Filing and Payment System (EFPS)); • Omnibus Sworn Statement; • Compliance with the Schedule of Requirements (Annex “A”); • The Price Quotation Form (Annex “B”); " Only one (1) set of documents certified to be true copies of the original shall be required. "Proposals and other documents required may be sent electronically through procurement.depedaurora@deped.gov.ph Electronically prepared and/or hard copies of the proposals and documents must be submitted through the SDO Records Section on or before the deadline of submission as stated in this RFQ. " Late submission of quotations shall not be accepted and considered. ERLEO T. VILLAROS PhD Chairperson, Bids and Awards Note: Please indicate statement of compliance of the Technical Specifications Form by clearly indicating “COMPLY” Republic of the Philippines Department of Education Region III SCHOOLS DIVISION OF AURORA SCHEDULE OF REQUIREMENTS Unit Quantity Item/Description Delivery Period days 5 Rental of Venue November 25-29, 2024 November 25-29, 2024 Note: Provide sound system with at least 2 microphones 2 LCD Projectors & LCD Screen with splitters Internet connection & fully air-condition "Project Site: Training Venue/Schools Division Office Brgy. Bacong, San Luis, Aurora Contact person: JEFFREY C. RESUEŃO, PhD Head, BAC Secretariat procurement.depedaurora@deped.gov.ph 0963-768-8896 " I hereby commit to comply and deliver all the above requirements in accordance with the above stated schedule. "_________________________ ____________________________________ _______________ Name of Company Signature over Printed Name of Date Authorized Representative " Republic of the Philippines Department of Education Region III SCHOOLS DIVISION OF AURORA Price Quotation Form Date: _______________________ RFQ. NO. 2024-09-403 "The Chairperson, Bids and Awards Committee Schools Division Office Brgy. Bacong San Luis, Aurora " Sir/Madam: Having examined the Request for Quotation No. 2024-09-403 which includes the Technical Specifications and Delivery Schedule, the receipt of which is hereby duly acknowledged, the undersigned offers to___________________________________ in conformity with the said Request for Quotation for the sums stated hereunder: Unit Quantity Item/Description Unit Price Total Price days 5 Rental of Venue November 25-29, 2024 Note: Provide sound system with at least 2 microphones 2 LCD Projectors & LCD Screen with splitters Internet connection & fully air-condition TOTAL PRICE IN WORDS: _______________________________________________________________________ We undertake, if our Proposal is accepted, to deliver the goods as identified in the Technical Specification and in accordance with the Schedule of Requirements. Until a formal Contract is prepared and executed, this price quotation, together with your written acceptance thereof and your Notice of Award, shall be binding upon us. However, we understand that you are not bound to accept the lowest or any Quotation you may receive. Dated this _________________________________________. _________________________________________ Name /Signature/ Designation / Capacity Dated this _________________________________________. _________________________________________ Name /Signature/ Designation / Capacity Duly authorized to sign Quotation for and on behalf of: _________________________________________ _________________________________________ _________________________________________ Company / Address / Contact No Republic of the Philippines Department of Education Region III SCHOOLS DIVISION OF AURORA TERMS AND CONDITIONS: 1. Bidders shall provide correct and accurate information required in this form. 2. Bidders may quote for any or all the items. 3. Price quotation/s must be valid for a period of thirty (30) calendar days from the date of submission. 4. Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties and/or levies payable. 5. Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected. 6. Award of contract shall be made to the lowest quotation (for goods and infrastructure) or, the highest rated offer (for consulting services) which complies with the minimum technical specifications and other terms and conditions stated herein. 7. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. 8. The item/s shall be delivered according to the requirements specified in the Technical Specifications. Delivery shall be made only during regular office days from 8:00AM to 4:00 PM except for training conducted during during saturdays and sundays. 9. Payment shall be made after delivery and upon the submission of the required supporting documents, i.e, order slip and/or billing statement, by the contractor thru Modified Disbursement System (MDS) Checks from Landbank of the Philippines. 10. Liquidated damages equivalent to one tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. The DepEd Schools Division of Aurora shall rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it. 11. For procurement with ABC of less than Php50,000.00, only the winning bidder/supplier will receive a notification for the said procurement thru the email address or mobile phone number provided in this canvass form. For ABC of Php50,000.00 or more, all bidders/suppliers will receive notification as to the status of their quotation. Notifications will be done by the procuring entity within five (5) working days after the opening of bids/sealed quotations Created by JEFFREY C RESUEÑO Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF AURORA