Catering Services with Hall and Accommodation for the Conduct for the Conduct of Project PERA Report for FY 2024, October 15-18, 2024 Request for Quotation (RFQ)   Reference Number 11316061   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF CAGAYAN   Title Catering Services with Hall and Accommodation for the Conduct for the Conduct of Project PERA Report for FY 2024, October 15-18, 2024   Area of Delivery Cagayan   Printable Version Solicitation Number: Goods2024-109 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 427,000.00 Delivery Period: 3 Day/s Client Agency: Contact Person: GEORGANN GABILO CARIASO BAC Chairperson Regional Government Center, Carig Sur Tuguegarao City Cagayan Philippines 3500 63-78-3771065 Ext.113 63-078-2555317 sdo.cagayan@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/10/2024 Last Updated / Time 03/10/2024 12:00 AM Closing Date / Time 07/10/2024 10:00 AM Description REQUEST FOR QUOTATION (NEGOTIATED PROCUREMENT) GOODS 2024-109 October 02, 2024 _____________________________ _____________________________ _____________________________ Please quote your lowest price inclusive of VAT, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than October 7, 2024 to the Bids and Awards Committee of Department of Education-Schools Division Office of Cagayan, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan. Opening of Bids will be on October 7, 2024 at 10:00 o’clock in the morning at the Division Office Conference Hall. Name of Project : Catering Services with Hall and Accommodation for the Conduct for the Conduct of Project PERA Report for FY 2024 “Boosting Financial Accountability Reporting and Synergy”, October 15-18, 2024 ABC Amount : Php427,000.00 (70pax @6,100.00/head for 3 days) 9 meals & 7 snacks with accommodation No. of Pax Unit Cost Bid Price Total Cost Day 0 PM Snacks 70 100.00 Dinner 70 325.00 Accommodation 70 1,000.00 Day 1 Breakfast 70 150.00 AM Snacks 70 100.00 Lunch 70 325.00 PM Snacks 70 100.00 Dinner 70 325.00 Accommodation 70 1,000.00 Day 2 Breakfast 70 150.00 AM Snacks 70 100.00 Lunch 70 325.00 PM Snacks 70 100.00 Dinner 70 325.00 Accommodation 70 1,000.00 Day 3 Breakfast 70 150.00 AM Snacks 70 100.00 Lunch 70 325.00 PM Snacks 70 100.00 T O T A L TOTAL AMOUNT _____________________________________________________________ (Php ______________________) in words _______________________________ Bidder’s Signature Over Printed Name ** The DepED Division of Cagayan reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder or Bidders and to waive any informality therein. GEORGANN GABILO-CARIASO Asst. Schools Division Superintendent BAC Chairman Date of Posting: October 02, 2024 PhilGEPS/Deped REQUIREMENTS A. SESSION HALL 1. Air-conditioned with good lighting and space enough to accommodate the number of expected participants following the physical distancing guidelines. 2. Availability of the following audio-visual equipment with a standby assistant. a. 2 LCD projector b. A complete sound system c. Six extensions d. 3 Microphones e. 2 Projector screen 3. Podium/Lectern 4. Flag and flag stand. 5. Tables and chairs a. Top Management - 1 set of skirted rectangle table and 3 chairs with center pieces. b. Participants - 10 set of covered round tables and 8 chairs with center pieces. c. TWG - 1 set of covered rectangle table and 5 chairs -with center pieces. d. Registration/Secretariats - 1 set of covered rectangle table and 3 chairs with center pieces. 6. Reliable WIFI connection 7. Overflowing coffee, tea, chocolate, or water in the Main Hall and Hall 1 B. GUEST ROOM/ACCOMMODATION (Provide the management team for assessment and approval) 1. Can accommodate the whole participants in one area, no sub hotel for accommodation. 2. No extra bed if possible (maximum of one extra bed) 3. No extra bed (maximum of one extra bed) 4. With hot and cold shower (all rooms) 5. With videt (all rooms) 6. Provision of water/coffee/tea and kettle 7. Clean pillow bedsheets and towel 8. Toiletries (soap, shampoo, conditioner, toothpaste, toothbrush, and tissue) C. FOOD (Provide food menu option to management team for assessment and approval) 1. Two buffets, with a stand-by waiters (breakfast, lunch, and dinner), are served per the arranged menu (two in main hall and 1 in Hall 1) 2. For lunch and dinner -three main dishes (soup, rice, desert and drinks) 3. Am and Pm snacks (sandwich or pasta with drinks) 4. Free flowing coffee, tea, chocolate and water. D. OTHER REQUIREMENTS 1. Existing accessible to private and public transportation. 2. Reception service available 24 hours. 3. Functional service for the operation 4. Basic registration and deck must proceed in the place, with prompt service. 5. Basic registration and check must process in the place, with prompt service. 6. Spacious parking area 7. Free use of all amenities 8. Tuguegarao City Created by GEORGANN GABILO CARIASO Date Created 02/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF CAGAYAN