Public Bidding for the Supply and Delivery of Construction Materials for the Proposed Clubhouse at Capiz Villareal Stadium (Tennis Court), Roxas City, Capiz, under ITB No. 2024-217R (CY 2024 Early Pro Invitation to Bid (ITB)   Reference Number 11383341   Procuring Entity CAPIZ PROVINCIAL GOVERNMENT   Title Public Bidding for the Supply and Delivery of Construction Materials for the Proposed Clubhouse at Capiz Villareal Stadium (Tennis Court), Roxas City, Capiz, under ITB No. 2024-217R (CY 2024 Early Pro   Area of Delivery Capiz   Printable Version Solicitation Number: ITB No. 2024-217R (CY 2024 Early Procurement) Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Construction Materials and Supplies Approved Budget for the Contract: PHP 1,105,669.50 Delivery Period: 30 Day/s Client Agency: Contact Person: Marklen Madahan Bac Sec Provincial Capitol, Roxas City Roxas City Capiz Philippines 5800 63-036-5207206 ppmdcapiz23@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 20/10/2024 Last Updated / Time 20/10/2024 12:00 AM Closing Date / Time 11/11/2024 10:00 AM Description 1. The Capiz Provincial Government, is conducting this procurement through the Early Procurement Activity (EPA) for CY 2023 to ensure the timely implementation of infrastructure projects consistent with the GPPB Resolution No. 14-2019 dated July 17, 2019 where the procuring entity (PE) is encouraged to start procurement activity short of award. EPA shall refer to the conduct of procurement activities, from posting of the procurement opportunity, if required, until recommendation of the Bids & Awards Committee to the Head of Procuring Entity (HoPE) as to award of the contract, for goods to be delivered, infrastructure projects to be implemented and consulting services to be rendered in the following fiscal year, pending approval of their respective funding sources. The Bidders, therefore, are herewith informed of the following: a. Interested bidders are invited/requested to submit their bid proposals based on indicative budget through this invitation to bid, together with the bidding documents; b. The PE will evaluate the bid proposals and determine the winning bidder. The financial bid proposal of the winning bidder will be contract price/amount which is considered fixed price. However, the Notice of Award (NOA) will only be issued upon the approval of the budget (Short of Award). c. Would there be a delay in the award as affected by the possible delay in the budget approval, the bid validity as specified in the bidding documents (which is a maximum of 120 calendar days), the winning bidder nay be requested to extend the bid validity accordingly (that is, changing the expiration of the original bid security. In case of the bidder’s refusal to extend the bid validity, the bid submitted by said bidder will be rejected. 2. The Provincial Government of Capiz, through the GOP CY-2024 intends to apply the total amount of One Million One Hundred Five Thousand Six Hundred Sixty – Nine Pesos & 50/100 (Php 1,105,669.50) being the total Approved Budget for the Contract (ABC) to payments under the contract of Public Bidding for the Supply and Delivery of Construction Materials for the Proposed Clubhouse at Capiz Villareal Stadium (Tennis Court), Roxas City, Capiz, under ITB No. 2024-217R (CY 2024 Early Procurement). Bids received in excess of the ABC shall be automatically rejected at bid opening. 3. The Provincial Government of Capiz now invites bids for the above Procurement Project. Delivery of the Goods is required by 30 Calendar Days. Bidders should have completed within the last 3 years from the date of submission and receipt of bids a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidder. 4. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the 2016 revised IRR of RA No. 9184. 5. Prospective Bidders may obtain further information from Capiz Provincial Government and inspect the Bidding Documents at the address given below from 8:00am to 5:00pm. 6. A complete set of Bidding Documents may be purchased by interested Bidders on October 20, 2024 to November 11, 2024 at the PPMD Office, Capiz Provincial Capitol, Roxas City and upon payment of a nonrefundable fee for the Bidding Documents in the prescribed amount of Five Thousand Pesos (Php 5,000.00). It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids 7. The Provincial Government of Capiz will hold a Prebid Conference on October 28, 2024 at 10:00 am, at Capiz Provincial Capitol, Roxas City, at which shall be open to all interested parties. 8. Bids must be duly received by the BAC Secretariat on or before November 11, 2024 at 10:00 am. Late bids shall not be accepted. 9. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 15. 10. Bid opening shall be on November 11, 2024 at 10:00 am, at Capiz Provincial Capitol, Roxas City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 11. The Provincial Government of Capiz reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. Pre-bid Conference Date Time Venue 28/10/2024 10:00 AM PPMD Conference Room, 2nd Floor, Capiz Provincial Capitol Created by Marklen Madahan Date Created 19/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CAPIZ PROVINCIAL GOVERNMENT