\ ExplorePD4 Heritage Tour October 17, 2024, 4 th District Pangasinan Request for Quotation (RFQ)   Reference Number 11335500   Procuring Entity DEPARTMENT OF TOURISM - REGION I   Title \ ExplorePD4 Heritage Tour October 17, 2024, 4 th District Pangasinan   Area of Delivery La Union   Printable Version Solicitation Number: 2024-10-07A Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Services Approved Budget for the Contract: PHP 159,500.00 Contract Duration: 1 Day/s Client Agency: Contact Person: Bon Derryl G. Pugal BAC Secretariat Head/Tourism Operations Officer II 2nd Floor, Nisce Business Center, Quezon Avenue San Fernando City La Union Philippines 2500 63-72-8882098 dotregion1bac@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 09/10/2024 Last Updated / Time 09/10/2024 12:00 AM Closing Date / Time 14/10/2024 8:00 AM Description TERMS OF REFERENCE Project: \ ExplorePD4 Heritage Tour October 17, 2024, 4 th District Pangasinan Requirement: PROCUREMENT OF GROUND HANDLING SERVICES I. BACKGROUND AND OBJECTIVES In response to the request of Hon. Christopher V.P. De Venecia, Representative of the 4 th District of Pangasinan, the Department of Tourism Regional Office 1 and his office has developed a tourism circuit to promote the culture and heritage destinations of the municipalities of Manaoag, San Fabian, Mangaldan, San Jacinto and the City of Dagupan. Dubbed as \ ExplorePD4 Heritage Tour in Pangasinan District 4, the said circuit is dedicated to promote and develop the district's tourism economy through private-public partnerships that showcases its vibrant heritage and coffee culture to attract more visitors. A familiarization tour will be implemented to serve as a test run for the developed circuit to gauge interest, feasibility and potential as a tour package offering and future expansion. The tour will include a guided tour that will highlight iconic landmarks and cultural sites as well as its local food and gastronomy culminated by a coffee competition. This will be participated by local and national influencers, DOT - Accredited travel and tour operators and various media outfits. To implement the said activity, the procurement for the services of a Ground Handler to provide the logistical requirements for its facilitation including but not limited to provision of transportation, meals and accommodation among others is necessary. II. SPECIFICATIONS REQUIREMENT SPECIFICATIONS Transportation Land Transportation Service (Manila-Pangasinan-Manila) - Manila – Manaoag, Pangasinan - Pangasinan District 4 Tour - Dagupan City - Manila  Available on October 17  1 unit fully air-conditioned vans with comfortable seats and head rest  with space for luggage  with driver in proper uniform and ID (supplier shall provide for their meals and accommodation) Land Transportation Service (within Pangasinan) - Pangasinan District 4 Tour  Available on October 17  1 unit fully air-conditioned vans with comfortable seats and head rest  with space for luggage  with driver in proper uniform and ID (supplier shall provide for their meals and accommodation) Accommodation Fully air-conditioned rooms with toilet and bath (cold shower shower), bathroom amenities, strong and steady wi-fi connection, complimentary breakfast  October 16-18 (2 nights)  2 single occupancy rooms  Location of accommodation will be based on an approved itinerary Meals Familiarization tour meal requirements for thirty-five (35):  Buffet Breakfast  AM Snacks  Buffet Lunch  PM Snacks  Buffet Dinner Location/ Venue per meal as well as suggested serving time and manner will be based on an approved itinerary Menu option must showcase local food and gastronomy upon the suggestion or approval of the project officer Tokens/ Giveaway (Product Demo and Sampling) Provision of the following local products or any suggested equivalent as product samples in each identified destination stops 35 pcs of each of the following items:  Local baskets  Religious items (rosary bracelet or equivalent)  Customized salt jar  Romana’s food products (peanut brittle or any equivalent)  Processed bangus products (daing na bangus or any equivalent) Tour Guides Services of two (2) DOT Accredited Provincial Tour Guides  Must be DOT accredited at the time of service  With proper tour guiding uniform and ID  Provide services from 730am – 830pm Hygiene Kit Provision of cold towels in identified destination stops  2 pcs per participants distributed in identified venues  Towels should be cold at the time of distribution Tour Coordinator At least one (1) designated tour coordinator to assist project officer in the facilitation of the entire tour The service provider shall work in close coordination with the DOT Region 1 Project Team in the implementation and facilitation of the said project. Any changes in the logistical requirements shall be coordinated by DOT R1 to the service provider and vice versa for necessary adjustment which shall be agreed upon by both parties at no additional cost. APPROVED BUDGET OF THE CONTRACT The Approved Budget of the Contract is One Hundred Fifty- Nine Thousand Five Hundred Pesos Only (Php 159,500.00) – inclusive of tax. Mode of Payment – (Government Procedure) One-time direct bank payment through List of Due and Demandable Accounts Payable-Advise to Debit Account (LDDAP-ADA) or Check upon completion of all deliverables and receipt of Statement of Account based on actual utilization/number of pax utilized inclusive of applicable taxes. QUALIFICATION OF BIDDERS/ LEGAL TECHNICAL REQUIREMENTS  Certificate of PHILGEPS registration/number  Current Mayor’s/Business Permit  Updated Annual Income Tax Return  Omnibus Sworn Statement  Company Profile  Engaged in the business for at least three (3) years at the date and time of the opening of bids;  Must have a minimum of 3 years’ experience in providing logistical requirements for small, medium, or largescale events, and the activities Reminders to bidders: 1. Please note that projects will be awarded per Lot. 2. All bidders must submit their Mayor’s/Business Permit, PhilGEPS Certificate/Number, Annual Income Tax Return and Omnibus Sworn Statement with their quotations/proposals per Lot not later than the indicated deadline on the PhilGEPS website. 3. Shall there be any clarifications or questions, you may contact the BAC Secretariat through dot1@tourism.gov.ph or CP No. 09171564250. Created by Bon Derryl G. Pugal Date Created 08/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF TOURISM - REGION I