One (1) Lot Engineering Analysis for Smoke Control System at the BSP Head Office, as per BSP Terms of Reference and Scope of Works and Technical Specifications Request for Quotation (RFQ)   Reference Number 11315534   Procuring Entity BANGKO SENTRAL NG PILIPINAS   Title One (1) Lot Engineering Analysis for Smoke Control System at the BSP Head Office, as per BSP Terms of Reference and Scope of Works and Technical Specifications   Area of Delivery Metro Manila   Printable Version Solicitation Number: BAC-HO GS No. 2024 - 0971 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Fire Fighting & Rescue and Safety Equipment Approved Budget for the Contract: PHP 700,000.00 Delivery Period: 90 Day/s Client Agency: Contact Person: Romela Guevarra Bank Officer II A. Mabini corner P. Ocampo Sts., Malate, Manila Metro Manila Philippines 1004 63-2-87087701 Ext.2719 63-2-2228 guevarrarv@bsp.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/10/2024 Last Updated / Time 03/10/2024 12:00 AM Closing Date / Time 09/10/2024 12:00 PM Description REQUEST FOR QUOTATION Negotiated Procurement – Small Value Procurement Project Identification Number (P.I.N.) No. BAC-HO GS No. 2024 - 0971 The Bangko Sentral ng Pilipinas (BSP) requests the submission of quotations for the following Purchase Requisition/s (P.R.): Title of PR: One (1) Lot Engineering Analysis for Smoke Control System at the BSP Head Office, as per BSP Terms of Reference and Scope of Works and Technical Specifications Approved Budget for the Contract (ABC) : Php700,000.00, inclusive of all applicable taxes and other charges (Quotations exceeding this amount shall be disqualified.) Contract Duration/Completion Time : The service provider shall complete and submit the deliverables within Ninety (90) calendar days reckoned from the date stated in the Notice to Proceed to be issued by Facilities Management and Engineering Department (FMED) Issuance of RFQ : Starting 03 October 2024 Deadline to Submit Quotation : 09 October 2024, 12:00 noon BSP Address for Submission of Quotation : Online submission: PRMDI-DPC@bsp.gov.ph cc: GuevarraRV@bsp.gov.ph Note: 1. Basis of time receipt of online submission shall be the time of receipt by the BSP e-mail gateway server. 2. To avoid the tampering or alteration of electronic documents, files shall be sent as attachment/s to the e-mail and not through a file sharing link (e.g. Google Drive). Manual/hard copy submission: BID BOX FOR DELEGATED PROCUREMENT located at Gate 3 Reception Lobby, Bangko Sentral ng Pilipinas, A. Mabini corner P. Ocampo Sts., Malate, Manila INSTRUCTIONS ON MANUAL SUBMISSION IN THE BSP HEAD OFFICE: 1. Supplier’s representative or courier service provider shall fill-up the Bid Submission Form (BSF) available at the Gate 3 Reception Lobby. 2. Insert the BSF (front facing up) in the time stamp machine twice to indicate the time of submission of the quotation/proposal in the BSF. 3. Drop the quotation/proposal in the bid box. BSP Address for submission of queries and clarifications : BANGKO SENTRAL NG PILIPINAS- HEAD OFFICE A. Mabini St. cor. P. Ocampo St., Malate Manila, Philippines 1004 Trunkline: +632 8811-1277 local 2719 Fax No.: (+632) 8708-7115 Direct Line: +632 5306-2719 Email Address: PRMDI-DPC@bsp.gov.ph I. INSTRUCTIONS AND CHECKLIST FOR SUBMISSION OF DOCUMENTS A. QUOTATION FORM [REFER TO ATTACHED FORM A] 1. Fill-up the attached QUOTATION FORM (Use attached FORM A.). Sign the Quotation Form. 2. For multiple lots, a bidder may submit quotation/s on all or any lots. 3. Submit the filled-up and signed copy of FORM A to the address indicated above on or before the deadline. Late bids shall not be accepted, unless the schedule for submission of bids has been extended to another date. 4. A bidder can modify or withdraw its quotation before the deadline for quotation submission by sending another quotation, which is labelled as “MODIFICATION” with P.I.N. of the requirement. B. LEGAL, FINANCIAL AND TECHNICAL REQUIREMENTS The Supplier with the Single/Lowest Calculated Quotation (S/LCQ) shall submit the following requirements within five (5) calendar days from receipt of notice from the PrMD. Failure to submit the requirements within the period prescribed shall result in the non-compliance of the Supplier’s Quotation/Proposal. However, bidders may opt to submit, together with the Quotation, the following requirements enumerated herein: TECHNICAL REQUIREMENTS i. BSP Terms and Conditions duly signed by the supplier’s authorized representative on the CONFORME page; ii. BSP Terms of Reference and Scope of Works and Technical Specifications duly signed by the supplier’s authorized representative on the CONFORME page; iii. 1. Securities and Exchange Commission OR Department of Trade and Industry Certificate of Registration; AND 2. Bureau of Internal Revenue Form No, 2303 Above documents should show at least ten (10) years in operation doing design, construction or maintenance services. iv. Copy of at least two (2) similar completed contracts involving engineering analysis, detailed design, construction, or maintenance of smoke control system, stairwell pressurization, smoke extraction system for commercial, office, institutional (at least 4-storey high) and/or industrial buildings with total floor area of at least 3,000.00 sq.m (at least 2-storey) each contract within the last ten (10) years. Proof shall be in any of the following documents: 1. Contract/Purchase Order; OR 2. Certificate of Completion and Acceptance/Satisfactory Performance; OR 3. Equivalent document that shows the project title and name of client and project details; The above document/s should also contain contact information of the client for validation purposes. v. Submission of the following documents for the nominated one (1) Professional Mechanical Engineer (Refer to Item 18.3 of the Terms of Reference for the qualifications): 1. Curriculum Vitae containing career experience and relevant projects completed; 2. Valid Professional Identification Card issued by the Professional Regulation Commission (PRC); and 3. Copy of its previously completed Engineering Analysis for Egress and Smoke Control Systems. vi. Valid Notarized JV Agreement (JVA), if applicable Note: If the product offer cannot be fully evaluated based on the submitted document/s, the procurement unit reserves the right to request for submission of document/s or additional proof pertaining to the same offer. Bid modification is not allowed. LEGAL AND FINANCIAL REQUIREMENTS i. Philippine Government Electronic Procurement System (PhilGEPS) Registration Number or copy of valid Certificate of Platinum Membership; ii. Copy of Valid Business/Mayor's permit (disregard if you have already submitted/updated the same) Notes: 1. BIR Certificate of Registration shall be submitted in lieu of DTI Registration and Mayor’s Permit for Individuals engaged under 53.9 of the 2016 Revised IRR. 2. In lieu of the Mayor’s Permit and PhilGEPS Registration Number, the PhilGEPS Certificate of Platinum Membership, including Annex A, may be submitted, provided that the details of the Mayor’s Permit under Annex A must be valid as of bidding date. iii. NOTARIZED Omnibus Sworn Statement (use GPPB-prescribed form); iv. Proof of Appointment of Supplier’s or Service Provider’s Authorized Representative/s (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney); v. Y2023 Income Tax Return (ITR) / Business Tax Return for the quarter ending 30 June 2024 duly filed thru Electronic Filing and Payment System (eFPS) of the BIR, as provided for under E.O. 398 or Revenue Regulations (RR) 3-2005, together with the Filing and Payment References Note: If bidding as a Joint Venture (JV), all partners must submit the above documents. II. RESERVATIONS 1. The BSP assumes no responsibility to compensate or indemnify any supplier for expenses incurred in the preparation of its Quotation. 2. The BSP reserves the right to reject the Quotation or not award the contract and makes no assurance that a Contract shall be entered into as a result of this Request for Quotation. 3. The BSP may cancel or terminate the conduct of procurement activities, for any justifiable reason, such as but not limited to: (a) physical and economic conditions have significantly changed so as to render the project no longer economically, financially, or technically feasible, as determined by the end-user unit; (b) project is no longer necessary as determined by the end-user unit; (c) source of funds for the project has been withheld or reduced through no fault of the BSP; or (d) brought about by the declaration of a State of Calamity, or implementation of community quarantine or similar restrictions (Sec. 35.6 of the 2016 Revised IRR). 4. In line with Section 9(e) of the 2016 Revised IRR of R.A. No. 9184, the BSP evaluates the performance of suppliers/vendors by rating the supplier’s responsiveness to BSP specifications/Terms of Reference, promptness of delivery, quality of goods/services, and offer’s value for money. 5. The scanned actual signature of the authorized representative of the prospective bidder, cropped and pasted handwritten signatures, adobe-created signatures, unique figures and symbols and stamped signatures are ACCEPTABLE as e-signatures. Provided, that original documents not using digital signatures shall be transmitted during contract execution. However, text-typing the name of the bidder and/or the words “SGD. or ORIGINAL SIGNED” and the like without distinctive features are NOT ACCEPTABLE. 6. The BSP may suspend the conduct of procurement activities adversely affected or interrupted by the declaration of a State of Calamity, or implementation of community quarantine or similar restrictions at any time during the existence of such calamity, or quarantine or similar restrictions, and when it has assessed or determined that: (a) No Supplier will be able to submit a quotation/proposal or comply with the requirements of the procurement rules due to the limitations resulting from the declaration of a State of Calamity, or implementation of a community quarantine or similar restrictions; or (b) Conduct of procurement activities cannot be undertaken without endangering the health and welfare of its personnel despite the work from home or other alternative work arrangements. SGD. LEIDY ZARA MYETH B. LORETO Manager Attachments: BSP Quotation Form (Form A) Bid Cost Sheet BSP Terms and Conditions BSP Terms of Reference BSP Scope of Work and Technical Specification Omnibus Sworn Statement Corporate Secretary’s Certificate/Special Power of Attorney Created by Romela Guevarra Date Created 02/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BANGKO SENTRAL NG PILIPINAS