PROCUREMENT OF SECURITY SERVICES FOR THE PERIOD JANUARY 1, 2025 – DECEMBER 31, 2025 Invitation to Bid (ITB)   Reference Number 11400496   Procuring Entity ZAMBOANGA CITY SPECIAL ECONOMIC ZONE AUTHORITY   Title PROCUREMENT OF SECURITY SERVICES FOR THE PERIOD JANUARY 1, 2025 – DECEMBER 31, 2025   Area of Delivery Zamboanga Del Sur   Printable Version Solicitation Number: PR No. 003-10-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods - General Support Services Category: Security Services Approved Budget for the Contract: PHP 2,427,672.00 Contract Duration: 1 Year/s Client Agency: Contact Person: FRANCIS JOSE DELA VEGA AZCARRAGA BAC Chairman San Ramon Zamboanga City Zamboanga Del Sur Philippines 7000 63-62-9911356 63-62-9913155 bac.zambofreeport@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 25/10/2024 Last Updated / Time 25/10/2024 12:00 AM Closing Date / Time 18/11/2024 9:00 AM Description BIDS AND AWARDS COMMITTEE INVITATION TO BID (SHORT OF AWARD) PROCUREMENT OF SECURITY SERVICES FOR THE PERIOD JANUARY 1, 2025 – DECEMBER 31, 2025 (SOURCE OF FUNDS: NATIONAL EXPENDITURE PROGRAM (NEP) VOLUME III, PP 939, C.Y. 2025) 1. The Zamboanga City Special Economic Zone Authority and Freeport (ZAMBOECOZONE and Freeport Authority), through the National Expenditure Program (NEP) C.Y. 2025 intends to apply the sum of Two Million Four Hundred Twenty Seven Thousand Six Hundred Seventy Two Pesos (Php 2,427,672.00) being the ABC to payments under the contract for Procurement of Security Services for the Period January 1, 2025 – December 31, 2025, per Purchase Request No. (PR No): 003-10-2024. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The ZAMBOECOZONE and Freeport Authority now invites bids for the above Procurement Project. Delivery of the Goods is required within One (1) Year upon receipt of the Notice to Proceed. Bidders should have completed, within Five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from ZAMBOECOZONE Authority Bids and Awards Committee Secretariat and inspect the Bidding Documents at the 4th Floor, PMAD Office, ZAMBOECOZONE Administration Building, San Ramon, Talisayan, Zamboanga City, during office hours (8:00 AM – 4:00 PM). 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 25, 2024 - November 15, 2024 and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (Php 5,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees either in person, by facsimile, or through electronic means. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the non-refundable fee for the Bidding Documents not later than the submission of their bids. 6. The ZAMBOECOZONE and Freeport will hold a Pre-Bid Conference on November 4, 2024, Monday, 9:00 AM at 3rd Floor, Audio Visual Room, ZAMBOECOZONE Administration Building, San Ramon, Talisayan, Zamboanga City and/or through video conferencing or webcasting, which shall be open to all prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the Reception Lounge, Ground Floor, ZAMBOECOZONE Administration Building, San Ramon, Talisayan, Zamboanga City on or before November 18, 2024, Monday, until 9:00 AM. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on November 18, 2024, Monday, 9:00 AM at the 3rd Floor, Audio Visual Room, ZAMBOECOZONE Administration Building, San Ramon, Talisayan, Zamboanga City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. All bids shall be accompanied by a sworn affidavit of the bidder that they are not related to the Head of the Procuring Entity, members of the BAC, the TWG, and the BAC Secretariat, the head of the PMO or the end-user unit, the project consultant, by consanguinity or affinity up to the third civil degree (GPPB Circular No. 04-2020). Failure to comply with the aforementioned provision shall be a ground for the automatic disqualification of the bid in consonance with Section 30 of the 2016 Revised IRR of R.A. 9184. Failure to disclose and intentional concealment of this fact will warrant the Authority to blacklist the bidder. 11. The ZAMBOECOZONE and Freeport reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: Ruth I. Amsid-Gacrama BAC Secretary ZAMBOECOZONE and Freeport Authority San Ramon, Talisayan, Zamboanga City Email Address: bac.zambofreeport@gmail.com Telefax No. (62) 991-3155/991-3158 Mobile No.: 09171142109 13. You may visit the following website(s): For downloading of Bidding Documents: www.zfa.gov.ph October 24, 2024 FRANCIS JOSE DOMINGO V. AZCARRAGA BAC Chairman Pre-bid Conference Date Time Venue 04/11/2024 9:00 AM 3rd Floor, Audio Visual Room, ZAMBOECOZONE Administration Building, San Ramon, Talisayan, Zamboanga City Created by FRANCIS JOSE DELA VEGA AZCARRAGA Date Created 24/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       ZAMBOANGA CITY SPECIAL ECONOMIC ZONE AUTHORITY