Annual Physical Exam, Vaccination, and Drug Testing for the Department of Tourism Regional Office I Employees for CY 2024 Request for Quotation (RFQ)   Reference Number 11412731   Procuring Entity DEPARTMENT OF TOURISM - REGION I   Title Annual Physical Exam, Vaccination, and Drug Testing for the Department of Tourism Regional Office I Employees for CY 2024   Area of Delivery La Union   Printable Version Solicitation Number: 2024-10-28B Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Services Approved Budget for the Contract: PHP 263,100.00 Contract Duration: 30 Day/s Client Agency: Contact Person: Bon Derryl G. Pugal BAC Secretariat Head/Tourism Operations Officer II 2nd Floor, Nisce Business Center, Quezon Avenue San Fernando City La Union Philippines 2500 63-72-8882098 dotregion1bac@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 30/10/2024 Last Updated / Time 30/10/2024 12:00 AM Closing Date / Time 04/11/2024 8:00 AM Description TERMS OF REFERENCE Annual Physical Exam, Vaccination, and Drug Testing for the Department of Tourism Regional Office I Employees for CY 2024 PROJECT BACKGROUND The project aims to conduct the Annual Physical Exam (APE) Procedures for both permanent and Job Order employees of the Department of Tourism Regional Office I (DOT R1) for CY 2024 as well as the administration of the anti-flu and anti-pneumonia vaccines. Drug test shall also be administered to ensure a drug-free environment and work space as provided by the Comprehensive Dangerous Drugs Act of 2002. Test results will play a crucial role in making sure that employees are healthy physically while doing performing assigned duties and responsibilities. Such tests to be conducted gives employees the opportunity to review medications and immunization records by providing on-site services like routine diagnostic, screening and other ancillary procedures to ensure early detection and adequate treatment of any illnesses. ELIGIBILITY REQUIREMENTS The medical service provider shall be: a. a DOT-recognized service provider with vaccines that are registered with the DOH and Food and Drug Administration (FDA); b. must at least be five (5) years in operation; c. must have catered similar projects in the past with at least three (3) government and/or private companies. DELIVERABLES The service provider shall: a. ensure the provision of at least 2 Licensed Nurses or Medical Technologists, 1 Physician, and 1 receptionist who shall administer the vaccination; b. coordinate the implementation dates of the procedures and shall be determined and agreed by the service provider and the DOT Regional Office I; c. provide the DOT R1 a checklist of “To Do’s” in preparation for APE procedures before the actual conduct for the information of employees; d. coordinate with the DOT R1 seven (7) days before the actual administration or testing; e. provide all the necessary supplies, materials, and equipment necessary for the procedures; f. be responsible for the disposal of all used supplies and materials for the proper disposal in accordance with the DOH Health Care Waste Management Manual; g. constantly coordinate with the DOT R1 team before, during, and after the administration of procedures; h. provide the results shall be available two weeks after the administration of all procedures; i. provide free consultation/check-up at least one (1) time and/or referral to specialists in case of abnormal laboratory results or physical examination following the recommendations on the employee APE medical report; j. provide summary of the APE results and basic epidemiologic data given in soft and hard copy, soft copy should be in a PDF file; k. provide the vaccination report and results of all procedures in hard and soft copies to the DOT R1 before the release of the Certificate of Completion; Note: Shall there be a change in the number of pax per procedure to be administered, payment will be based on the actual number of employees who have availed the vaccination and medical procedures. PROCEDURES TO BE ADMINISTERED Lot 1 Administration of Anti-Flu Vaccine No. of Pax: 17pax Approved Budget for the Contract (ABC): Thirteen Thousand Six Hundred Pesos Only (Php 13,600.00), inclusive of tax Lot 2 Administration of Anti-Pneumonia Vaccine, Drug Test, and Annual Physical Exam Test Procedures Approved Budget for the Contract (ABC): One Hundred Eighty Eight Thousand and Five Hundred Pesos Only (Php 188,500.00), inclusive of tax TESTS/PROCEDURES No. of Pax A. ANTI-FLU VACCINE 17 B. ANTI-PNEUMONIA VACCINE 17 C. DRUG TEST 17 D. ANNUAL PHYSICAL EXAM a. Comprehensive Medical History and Physical Examination (including visual acuity and BMI detection) 17 b. Complete Blood Count (CBC) with platelet count 17 c. Blood Typing 17 d. Urinalysis 17 e. Fecalysis 17 f. Blood Chemistry: Fasting Blood Sugar, Uric Acid, Liver Enzymes, (SGPT and SGOT), Blood Urea Nitrogen (Bun) and Createnine; Lipid Profile (Total Cholesterol, Triglycerides, HDL, LDL, VLDL) 17 g. Serum Sodium (Na+) and Potassium (K+) 17 h. HBa1C (for those with history of Diabetes Mellitus) 17 i. Chest X-ray (PA view) 17 j. Dental check-ups including cleaning and prophylaxis 17 k. 12-L EKG 17 MALES j. Whole abdomen ultrasound to include the prostrate 10 k. Prostate Specific Antigen (PSA) - for males 35yo and above 10 FEMALES l. Whole abdomen ultrasound to include the uterus and ovaries 15 m. Breast ultrasound for 35yo and above 6 n. Pap Smear for 35yo and above 6 Lot 3 Bone Densitometry Procedure No. of Pax: 8pax Approved Budget for the Contract (ABC): 5,000.00Php per pax or Forty Thousand Pesos Only (Php 40,000.00), inclusive of tax Lot 4 Mammography Procedure No. of Pax: 6pax maximum, Approved Budget for the Contract (ABC): 3,500.00 per pax or Twenty One Thousand Pesos Only (Php 21,000.00), inclusive of tax Note: Only those female employees with Breast Ultrasound findings shall undergo the test PAYMENT TERMS The FIRST PARTY shall have the option to pay through check or bank to bank transaction (LDDAP), upon completion of the service, through its servicing bank. Upon payment, the SECOND PARTY shall issue an Official Receipt (“O.R.”) to FIRST PARTY as proof thereof. NON-DISCLOSURE INFORMATION The service provider must maintain all medical results and other information in strict confidentiality. The service provider must not disclose documents and information unless authorized by the DOT Regional Office I or the employee concerned. ADDITIONAL REQUIREMENTS a. Bidders must submit their Valid Mayor’s/Business Permit, and PhilGEPS Certificate/Number (not required for government institutions), with their quotations/proposals not later than the indicated deadline on the Request for Quotation/PhilGEPS website; b. Notarized Omnibus Sworn Statement shall be required after the issuance of the Notice of Award; c. Shall there be any clarifications or questions, you may contact the BAC Secretariat through our official e-mail at dot1@tourism.gov.ph or cellphone number 09171564250. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Administration of Anti-Flu Vaccine Administration of Anti-Flu Vaccine 1 Package 13,600.00 2 Anti-Pneumonia vaccine, drug test, APE Administration vaccine,drug test,APE Procedure 1 Package 188,500.00 3 Bone Densitometry Bone Densitometry Procedure 1 Package 40,000.00 4 Mammography Mammography Procedure 1 Package 21,000.00 Created by Bon Derryl G. Pugal Date Created 29/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF TOURISM - REGION I