PROVISION OF SECURITY SERVICES FOR FY 2025 Invitation to Bid (ITB)   Reference Number 11332208   Procuring Entity DEPARTMENT OF BUDGET AND MANAGEMENT - REGIONAL OFFICE VII   Title PROVISION OF SECURITY SERVICES FOR FY 2025   Area of Delivery Cebu   Printable Version Solicitation Number: DBMRO7-2024-10-001 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods - General Support Services Category: Security Services Approved Budget for the Contract: PHP 1,200,000.00 Contract Duration: 1 Year/s Client Agency: Contact Person: Narciso T. Ardina AO III / BAC Secretariat Sudlon, (near Eco-tech Center), Lahug Cebu City Cebu Philippines 6000 63-063-09981769628 nardina@dbm.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 10/10/2024 Last Updated / Time 10/10/2024 12:00 AM Closing Date / Time 30/10/2024 8:00 AM Description INVITATION TO BID FOR THE PROVISION OF SECURITY SERVICES FOR FY 2025 1. The Department of Budget and Management Regional Office VII, through the National Expenditure Program (NEP) of FY 2025 intends to apply the sum of One Million Two Hundred Thousand Pesos Only (P1,200,000.00) being the ABC to payments under the contract for the Provision of Security Services for FY 2025 with Project Identification Number DBMRO7-2024-10-001. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Department of Budget and Management Regional Office VII now invites bids for the above Procurement Project. Delivery of the Goods is required for the period January 1, 2025 to December 31, 2025. Bidders should have completed, within two (2 years) from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective bidders may obtain further information from DBM Regional Office VII and inspect the Bidding Documents at the address given below from 9:00 AM to 4:00 PM (Monday-Friday). 5. A complete set of Bidding Documents may be acquired by interested bidders from October 10, 2024, until the deadline of bid submission on October 30, 2024, 8:00 AM from the given address and website(s) below and upon payment of applicable fee 9 for the bidding documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of P1,200.00. The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person or through electronic means. 6. The DBM Regional Office VII BAC will hold a Pre-Bid Conference1 on October 17, 2024, 9:00 AM at the 2nd floor Gym Area of DBM ROVII Multi-Purpose Building and/or through video conferencing or webcasting via Teams, which shall be open to prospective bidders. Prospective bidders who will join through video conferencing or webcasting via Teams may use this meeting link: https://tinyurl.com/bddj5mmd 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below on or before 8:00 AM on October 30, 2024. Late bids shall not be accepted. The bidders shall drop their duly accomplished technical proposal including the eligibility requirements and financial proposals in two separate sealed envelopes in the bid box located at the address indicated below. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on October 30, 2024, 8:30 AM at the given address below and/or through video conferencing or webcasting via Teams. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. Bidders who will join through video conferencing or webcasting via Teams may use this meeting link: https://tinyurl.com/2p9rn7zz 10. The Department of Budget and Management Regional Office VII reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 11. Further, please be informed that this is an early procurement of the FY 2025 program/activity/project to ensure efficient and full implementation of program/activity/project within the validity period of the FY 2025 national budget per GPPB Circular No. 06-2019. The appropriation for this expense is included the FY 2025 National Expenditure Program submitted to Congress for enactment. The Notice of Award shall be issued upon approval of the FY 2025 General Appropriations Act (GAA) by Congress and signed by the President into law. 12. For further information, please refer to: Mr. Narciso T. Ardina or Ms. Reich G. Ybiernas BAC Secretariat Department of Budget and Management Regional Office VII Sudlon, Lahug, Cebu City nardina@dbm.gov.ph / dbm-ro7bac@dbm.gov.ph 0998-176-9628 13. You may visit the PhilGEPS website for the downloading of Bidding Documents: https://notices.philgeps.gov.ph/GEPSNONPILOT/Tender/CreateNoticeStep2UI.aspx?RefID=11332208 October 10, 2024 Date of Issue CARLO C. MARAAT BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Security Services 4 Security Guards (Please see detailed specifications) 1 Lot 1,200,000.00 Pre-bid Conference Date Time Venue 17/10/2024 9:00 AM 2nd floor Gym Area of DBM ROVII Multi-Purpose Building and/or through video conferencing or webcasting via Teams, which shall be open to prospective bidders Created by Narciso T. Ardina Date Created 07/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF BUDGET AND MANAGEMENT - REGIONAL OFFICE VII