Procurement of Food with Venue for the “Conduct symposium relative to the promotion and protection of women’s and children’s rights and the Celebration of WE-MEN Appreciation Day” of DepEd, Division o Request for Quotation (RFQ)   Reference Number 11398684   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF BACOLOD CITY   Title Procurement of Food with Venue for the “Conduct symposium relative to the promotion and protection of women’s and children’s rights and the Celebration of WE-MEN Appreciation Day” of DepEd, Division o   Area of Delivery Negros Occidental   Printable Version Solicitation Number: r6bcd10242024-p169 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 211,800.00 Contract Duration: 2 Day/s Client Agency: Contact Person: Ari Joefed Solemne Latumbo Iso BAC Secretariat Rosario San Juan Sts., Brgy 16 Bacolod/ Deped/ Barangay 16 Bacolod City Negros Occidental Philippines 6100 63-919-8759446 63-34-7042585 arijoefedsolemne.iso@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 25/10/2024 Last Updated / Time 25/10/2024 12:00 AM Closing Date / Time 28/10/2024 9:00 AM Description Procurement of Food with Venue for the “Conduct symposium relative to the promotion and protection of women’s and children’s rights and the Celebration of WE-MEN Appreciation Day” of DepEd, Division of Bacolod City Food with Venue Day 1 (Nov. 11, 2024) Breakfast – Egg, longganisa, fried dried fish, rice, and choice of coffee or powdered chocolate 151 pax Php 200.00 AM Snacks – clubhouse sandwich and iced tea/juice Php 100.00 Lunch – 2 main courses – sinigang na baboy and fried chicken,1 dessert - leche flan steamed rice, 1 round of soda/iced tea 151 pax Php 400.00 PM Snacks – pancit and juice/iced tea 151 pax Php 100.00 Day 2 (Nov. 12, 2024) AM Snacks – chicken sandwich and iced tea/juice 149 pax Php 100.00 Lunch - 2 main courses – porkchop, pinakbet,1 dessert – black sambo, steamed rice 1 round of soda/iced tea 149 pax Php 400.00 PM Snacks - Pasta (spaghetti/lasagna) with soda 149 pax Php 100.00 Day 2 (Nov. 12, 2024) Breakfast – Egg, tocino, rice with choice of coffee or powdered chocolate 2 pax Php 200.00 AM Snacks – Pasta (spaghetti/lasagna) with soda 2 pax Php 100.00 Lunch – 2 main courses – porkchop, pinakbet,1 dessert - black sambo, steamed rice 1 round of soda/iced tea 2 pax Php 400.00 PM Snacks – Pasta (spaghetti/lasagna) with soda 2 pax Php 100.00 GRAND TOTAL Php 211,800.00 Instructions: State “ Comply or not Comply” in the space provided below ITEMS DESCRIPTION Statement of Compliance (State “Comply” or “Not Comply”) Technical Specifications: Venue: It should include the following:  It should be WITHIN Bacolod City, Philippines, with inclusion of a swimming pool as one of its available facilities.  It must be accessible to all types of public utility jeepneys/vehicles (PUJs/PUVs) within Bacolod City routes.  It should have a parking lot that can accommodate 37 vehicles.  The plenary hall can accommodate 200 to 220 participants.  The hall is well-lighted, well-ventilated, and fully air-conditioned at a minimum of 16-degree Celsius with enough moving and working spaces.  It is clean, well-arranged, and spacious.  One presidential table with table skirting will be placed in front intended for the dignitaries (good for four people) with green and gold or black and gold as color motif.  Long tables will be placed at the entrance of the hall, which will be used as the Registration Area.  One long table will be placed at the back for the TWG members (Secretariat and the Medical Team).  Each table is good for 8 to 10 people (8-10 chairs) arranged in classroom style.  No walls/structure in the middle of the hall which may cause disruption.  All tables and chairs are covered.  Clean comfort rooms for men and women.  with strong and reliable 5G internet connection that can cater 75 participants  with standby generator  with Medical/Emergency Response Team  The same staff and waiters/waitresses will serve in the plenary hall all throughout the Program.  Two tarpaulins will be provided by the Service Provider, which will serve as the backdrop affixed at the center stage and at the Main Lobby of the venue.  The following resources shall also be provided by the Service Provider:  2 audio jocks  2 AVG, 2 HDMI cords, and splitter  1 mixer  1 Philippine National Flag with pole and stand  1 podium  1 speaker and sound system  2 LCD projectors with widescreens  2 white boards and 2 or more non-permanent markers  2 wired and 2 wireless microphones with new batteries   Note: Microphones will be disinfected before and after use; 1 complimentary room for the speakers is requested.   Food  Morning and afternoon snacks will be served packed while breakfast and lunch will be assisted buffet.  with standby waiters  with flowing coffee, powdered chocolate, cream, and sugar, and water dispenser (hot and cold) all throughout the duration of the activity  Food has nutritive value.  Food must be served on time:  breakfast – 6:30 to 7:30 a.m.  packed snacks (a.m.) - 9:30 a.m./3:00 p.m.  lunch - 12:00 n.n. Created by Ari Joefed Solemne Latumbo Iso Date Created 24/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF BACOLOD CITY