PB 2024-07: Public Bidding for the Supply and Delivery of Various Information Technology Equipment and Peripherals for the Office of the Ombudsman Invitation to Bid (ITB)   Reference Number 11240491   Procuring Entity OFFICE OF THE OMBUDSMAN - MAIN OFFICE   Title PB 2024-07: Public Bidding for the Supply and Delivery of Various Information Technology Equipment and Peripherals for the Office of the Ombudsman   Area of Delivery Metro Manila   Printable Version Solicitation Number: PB 2024-07 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Information Technology Parts & Accessories & Perip Approved Budget for the Contract: PHP 48,285,000.00 Delivery Period: 90 Day/s Client Agency: Contact Person: Ma. Redencion Fancubila Member, BAC Secretariat-Main Ground Floor, Ombudsman Bldg. Sen. Miriam P. Defensor-Santiago Ave. (formerly Agham Road), Diliman Quezon City Metro Manila Philippines 1104 63-2-53178300 Ext.2206 bac@ombudsman.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/09/2024 Last Updated / Time 12/09/2024 12:00 AM Closing Date / Time 07/10/2024 2:00 PM Description INVITATION TO BID FOR PUBLIC BIDDING FOR THE SUPPLY AND DELIVERY OF VARIOUS INFORMATION TECHNOLOGY EQUIPMENT AND PERIPHERALS FOR THE OFFICE OF THE OMBUDSMAN 1. The Office of the Ombudsman, through the General Appropriations Act for CY 2024, intends to apply the sum of Forty-Eight Million Two Hundred Eight-Five Thousand Pesos (P48,285,000.00), being the Approved Budget for the Contract (ABC) to payments under the contract for the Public Bidding for the Supply and Delivery of Various Information Technology Equipment and Peripherals for the Office of the Ombudsman with Project Identification No. PB2024-07. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Office of the Ombudsman now invites bids for the Public Bidding for the Supply and Delivery of Various Information Technology Equipment and Peripherals for the Office of the Ombudsman (PB2024-07), categorized as follows: Lot. No. Particulars Quantity Approved Budget for the Contract (ABC) (P) Bidding Fees (Non-Refundable) (P) 1 Desktop Computer (workstation) 2 units/ sets 180,000.00 500.00 2 Desktop Computers for IT Operations 10 units/sets 1,500,000.00 1,000.00 3 Computer Laptop (productivity use) 236 units 15,340,000.00 10,000.00 4 Computer Desktop (productivity use) 481 units/sets 31,265,000.00 13,500.00 TOTAL ABC (Lots 1 to 4): P48,285,000.00 P25,000.00 3. Delivery of goods and services is required within the following periods: Lot. No. Particulars Delivery Period 1 Desktop Computer (workstation) 30 calendar days upon receipt of Notice to Proceed 2 Desktop Computers for IT Operations 60 calendar days upon receipt of Notice to Proceed 3 Computer Laptop (productivity use) 90 calendar days upon receipt of Notice to Proceed 4 Computer Desktop (productivity use) 90 calendar days upon receipt of Notice to Proceed Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 4. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (RIRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. 5. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. Interested bidders should be enrolled in the Electronic Filing and Payment System (eFPS) program of the Bureau of Internal Revenue (BIR), pursuant to Executive Order No. 398, RR 3-2005, and must be registered under the Philippine Government Electronic Procurement System (PhilGEPS). 6. Prospective Bidders may obtain further information from the Office of the Ombudsman-Bids and Awards Committee Secretariat-Main (BAC Sec-Main) via email at bac@ombudsman.gov.ph and inspect the Bidding Documents posted at the Ombudsman and the PhilGEPs websites. 7. A complete set of Bidding Documents may be acquired/downloaded by the interested Bidders starting 12 September 2024 to 07 October 2024 from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amounts specified in item numbers 2 and 14 of this Invitation to Bid. The Procurement Entity shall allow the bidder to present its proof of payment for the fees through electronic means not later than the submission of their bids. The bidding documents may also be downloaded FREE OF CHARGE from the websites of PhilGEPS and the Office of the Ombudsman, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 8. The Office of the Ombudsman will hold a Pre-Bid Conference on 25 September 2024 (Wednesday) at 01:30p.m. through video conferencing via MS Teams application, which shall be open to prospective bidders. Prospective bidders should signify their intention to participate by sending an email to BAC Secretariat-Main through the email address given below. The Meeting Link and other details related to the video conference will be sent to the participants at least one (1) day before the event through email. 9. Bids must be duly received by the BAC Secretariat-Main through manual/physical submission at the designated receiving area with authorized receiving personnel of the BAC Secretariat Office of the Office of the Ombudsman on or before 07 October 2024 (Monday) at 02:00p.m. Late bids shall not be accepted. Unsealed or unmarked bid envelopes shall be rejected. (Reference: Sec. 25.9, 2016 revised IRR of RA 9184). 10. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in Instructions to Bidders (IB) Clause 14. 11. Bid opening shall be on 08 October 2024 (Tuesday) at 09:30a.m. through video conferencing via MS Teams application (face-to-face for the BAC Secretariat Main personnel). The Meeting Link and other details related to the video conference will be sent to the participants at least one (1) day before the event through email. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 12. Prospective bidders, who wish to join the pre-bid conference and the bid opening through video conferencing using Microsoft Teams, must sent a letter of intent containing the names and email addresses of interested participants to the BAC Secretariat-Main email address: bac@ombudsman.gov.ph. 13. The Office of the Ombudsman reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 14. Please refer to the table below for the cost of the bidding documents and summary of bidding activities: COST OF BIDDING DOCUMENTS (Non-refundable) Lot 1 – P500.00 Lot 2 – P1,000.00 Lot 3 – P10,000.00 Lot 4 – P13,500.00 TOTAL for Lots 1 to 4 = P25,000.00 INSPECTION/SELLING PERIOD OF BIDDING DOCUMENTS 12 September 2024 to 07 October 2024 - Bidding documents may be downloaded from the PhilGEPS website and Ombudsman website. - For payment of bidding fees, prospective bidders shall coordinate with the BAC Secretariat Main in securing the Order of Payment, and other payment details. Proof of payment such as deposit slips and transaction receipts may be submitted via email for the issuance of Official Receipt. PRE-BID CONFERENCE 25 September 20024 (Wednesday) at 01:30p.m. - Video Conferencing via MS Teams Application - Prospective bidders should signify their intention to participate by sending an email to BAC Secretariat-Main and MS Teams Meeting Link and other details will be provided at least one (1) day before the event. DEADLINE OF SUBMISSION OF BIDS (Note: Late bids shall not be accepted. Unsealed or unmarked bid envelopes shall be rejected) (Reference: Sec. 25.9, 2016 revised IRR of RA 9184) 07 October 2024 (Monday) at 02:00p.m. - Manual/physical submission of bidding documents at the designated receiving area with authorized receiving personnel of BAC Secretariat Office of the Office of the Ombudsman, Ombudsman Main Building, Senator Miriam Defensor-Santiago Avenue, (Formerly Agham Road), Brgy. Bagong Pag-asa, 1105 Quezon City. OPENING OF BIDS 08 October 2024 (Tuesday) at 09:30a.m. - Video Conferencing via MS Teams application - Prospective bidders should signify their intention to participate by sending an email to BAC Secretariat-Main and MS Teams Meeting Link and other details will be provided at least one (1) day before the event. 15. For further information, please refer to: BIDS AND AWARDS COMMITTEE SECRETARIAT-MAIN Ground Floor Ombudsman Main Building Sen. Miriam Defensor-Santiago Avenue (Formerly Agham Road) Barangay Bagong Pag-asa, Diliman, Quezon City 1105  (02) 5317-8300 local 2206  bac@ombudsman.gov.ph www.ombudsman.gov.ph (See Bid Announcements) Note: Please communicate through the email addresses or telephone number provided above. Also, all requests should be in writing and addresses to the BAC Secretariat-Main. 16. You may visit the following websites for downloading of Bidding Documents:  Office of the Ombudsman Official Website: www.ombudsman.gov.ph (see links under Bid Announcements>under Invitation to Bid)  Log in at PhilGEPS Website: https://notices.philgeps.gov.ph/ Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Desktop Computer (workstation) Desktop Computer (workstation) 2 Set 180,000.00 2 Desktop Computers for IT Operations Desktop Computers for IT Operations 10 Set 1,500,000.00 3 Computer Laptop (productivity use) Computer Laptop (productivity use) 236 Unit 15,340,000.00 4 Computer Desktop (productivity use) Computer Desktop (productivity use) 481 Set 31,265,000.00 Pre-bid Conference Date Time Venue 25/09/2024 1:30 PM - Video Conferencing via MS Teams Application - Prospective bidders should signify their intention to participate by sending an email to BAC Secretariat-Main and MS Teams Meeting Link and other details will be provided at least one (1) day before the eve Created by Ma. Redencion Fancubila Date Created 11/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       OFFICE OF THE OMBUDSMAN - MAIN OFFICE