Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program (Early Procurement Activity) Invitation to Bid (ITB)   Reference Number 11326809   Procuring Entity DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION X   Title Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program (Early Procurement Activity)   Area of Delivery   Printable Version Solicitation Number: 2025-10-03-EPA Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Food Stuff Approved Budget for the Contract: PHP 324,144,750.01 Delivery Period: 0 Day/s Client Agency: Contact Person: Atty. Justine Phillip Obenza Tadeo BAC Secretariat Head Masterson Avenue, Upper Carmen Cagayan De Oro City Misamis Oriental Philippines 9000 63-976-2461169 bac.fo10@dswd.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 05/10/2024 Last Updated / Time 05/10/2024 12:00 AM Closing Date / Time 28/10/2024 9:00 AM Description Invitation to Bid for Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program (Early Procurement Activity) 1. The Department of Social Welfare and Development Field Office X through the Short of Award - National Expenditure Program for FY 2025 intends to apply the sum of Three Hundred Twenty Four Million One Hundred Forty Four Pesos and 01/100 (Php 324,144,750.01) only being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program (Early Procurement Activity) under IB No. 2025-10-03-EPA. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. Lot 1 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program - El Salvador, Opol, Alubijid, Laguindingan and Gitagum Php 14,682,277.00 Lot 2 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Libertad, Initao, Naawan, Manticao and Lugait Php 9,842,745.90 Lot 3 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Claveria, Jasaan, Tagoloan, Villanueva and Malitbog Php 17,176,046.40 Lot 4 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Gingoog City, Magsaysay, Medina and Talisayan Php 15,729,325.00 Lot 5 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Balingoan, Binuangan, Kinoguitan, Lagonglong, Sugbongcogon, Balingasag and Salay Php 13,847,769.60 Lot 6 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Cagayan de Oro City Php 27,812,371.70 Lot 7 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Oroquieta City, Sapang Dalaga, Plaridel, Baliangao, Concepcion and Calamba Php 12,396,471.50 Lot 8 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Aloran, Panaon, Lopez Jaena, Jimenez, Sinacaban and Tudela Php 11,484,964.00 Lot 9 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Don Victoriano, Clarin, Bonifacio, Tangub City and Ozamiz City Php 16,993,571.30 Lot 10 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Manolo Fortich, Sumilao and Impasug-ong Php 11,038,135.20 Lot 11 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Baungon, Libona and Talakag Php 10,964,932.50 Lot 12 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Malaybalay City, Cabanglasan and Lantapan Php 16,260,209.20 Lot 13 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Valencia City and Maramag Php 14,030,772.50 Lot 14 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Don Carlos, Damulog, Dangcagan and Kibawe Php 12,639,655.84 Lot 15 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – San Fernando, Quezon and Kitaotao Php 17,156,783.50 Lot 16 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Kadingilan, Kalilangan and Pangantucan Php 11,156,324.14 Lot 17 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Munai, Kauswagan and Poona Piagapo Php 6,194,141.00 Lot 18 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Bacolod, Linamon and Matungao Php 6,538,156.40 Lot 19 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Tangkal, Kolambugan and Maigo Php 6,366,137.60 Lot 20 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Baroy, Tubod and Magsaysay Php 8,056,035.80 Lot 21 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Balo-I, Pantar, Tagoloan and Pantao Ragat Php 9,004,199.00 Lot 22 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Salvador, Lala and Sapad Php 11,394,988.00 Lot 23 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Nunungan, SND and Kapatagan Php 14,996,252.40 Lot 24 – Supply and Delivery of Food Items for the Implementation of 15th Cycle Supplementary Feeding Program – Iligan City Php 28,382,484.53 TOTAL PHP324,144,750.01 2. The DSWD FO X now invites bids for the above Procurement Project. Delivery of the Goods shall be in accordance with Section VI (Schedule of Requirements). Prospective Bidders must have completed a similar contract within the preceding two (2) years, a single contract equivalent to at least twenty five percent (25%) of the Approved Budget Cost per Lot to be bid. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. (i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 4. Interested bidders may obtain further information from DSWD FO X BAC Secretariat and inspect the Bidding Documents at the address given below during weekdays (except holidays) from 8:00 AM - 5:00 PM starting 05 October 2024. 5. A complete set of Bidding Documents may be acquired by interested bidders on the given address and website/s below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person or through e-mail during the conduct of bid opening. LOT NO ABC (in Php) COST (in Php) LOT 1 14,682,277.00 25,000.00 LOT 2 9,842,745.90 10,000.00 LOT 3 17,176,046.40 25,000.00 LOT 4 15,729,325.00 25,000.00 LOT 5 13,847,769.60 25,000.00 LOT 6 27,812,371.70 25,000.00 LOT 7 12,396,471.50 25,000.00 LOT 8 11,484,964.00 25,000.00 LOT 9 16,993,571.30 25,000.00 LOT 10 11,038,135.20 25,000.00 LOT 11 10,964,932.50 25,000.00 LOT 12 16,260,209.20 25,000.00 LOT 13 14,030,772.50 25,000.00 LOT 14 12,639,655.84 25,000.00 LOT 15 17,156,783.50 25,000.00 LOT 16 11,156,324.14 25,000.00 LOT 17 6,194,141.00 10,000.00 LOT 18 6,538,156.40 10,000.00 LOT 19 6,366,137.60 10,000.00 LOT 20 8,056,035.80 10,000.00 LOT 21 9,004,199.00 10,000.00 LOT 22 11,394,988.00 25,000.00 LOT 23 14,996,252.40 25,000.00 LOT 24 28,382,484.53 25,000.00 6. The DSWD FO X will hold a Virtual Pre-Bid Conference through videoconferencing via google meet (https://meet.google.com/wfc-ftgv-sgp) on 14 October 2024, 01:00 PM onwards, which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address as indicated below, on or before 28 October 2024, 09:00 AM. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Virtual Bid opening through videoconferencing via Google meet shall be on 28 October 2024, 01:00 PM. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. The links will be provided upon submission of bid documents. 10. Each Bidder shall submit one (1) original and two (2) more duplicate copies of its Bid, which shall be properly sealed and marked, to wit:  ORIGINAL BID (BLUE ENVELOPE) Enclose the Original eligibility and technical documents in one sealed envelope marked “ORIGINAL – TECHNICAL COMPONENT” and the Original financial component in another sealed envelope marked “ORIGINAL – FINANCIAL COMPONENT”. Seal both envelopes in an outer envelope marked “ORIGINAL BID”  COPY 1 (RED ENVELOPE) Enclose the certified true copies of eligibility and technical documents in one sealed envelope marked “COPY 1 – TECHNICAL COMPONENT” and the certified true copies of financial component in another sealed envelope marked “COPY 1 – FINANCIAL COMPONENT”. Seal both envelopes in an outer envelope marked “COPY 1”.  COPY 2 (YELLOW ENVELOPE) Enclose the certified true copies of eligibility and technical documents in one sealed envelope marked “COPY 2 – TECHNICAL COMPONENT” and the certified true copies of financial component in another sealed envelope marked “COPY 2 – FINANCIAL COMPONENT”. Seal both envelopes in an outer envelope marked “COPY 2”. The Original Bid, Copy 1, and Copy 2 Envelopes, shall then be CONTAINED in ONE ENVELOPE (OVERALL BID COMPONENT ENVELOPE) duly marked and sealed. ALL envelopes shall:  Be addressed to: THE CHAIRPERSON BIDS AND AWARDS COMMITTEE DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT FO X MASTERSON AVE., UPPER CARMEN, CAGAYAN DE ORO CITY  Bear a warning “DO NOT OPEN BEFORE: ……” stating the date & time for opening of bids in accordance with the ITB  Prospective Bidder is requested to indicate a label or tab marking on each technical and financial documents required to be submitted. NOTE:  Only one (1) set of technical component envelope will be submitted in the event of multiple lots to be bid, provided that each lot is specified in the technical documents. NON-CONFORMITY TO THE FOREGOING SHALL BE A GROUND FOR DISQUALIFICATION. 11. To resolve cases where there is an occurrence of a tie among bidders, i.e., two or more of the bidders have been post-qualified as the Lowest Calculated Responsive Bid (LCRB), the DSWD FO X shall resort to a non-discretionary and non-discriminatory measure such that the same is based on sheer luck or chance as per GPPB Circular No. 06-2005 "Tie-Breaking Method". 12. After the opening and evaluation of bids, the BAC, its staff and personnel, the Secretariat and Technical Working Group (TWG), as well as observers, are prohibited from communicating in any way with any bidder regarding the evaluation of their bids until the issuance of a Notice of Award (NOA). However, the BAC, through its Secretariat, may ask in writing the bidder for clarification of its request. Requests for clarification shall be addressed in writing at all times. 13. The DSWD FO X reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 14. For further information, please refer to: ATTY. JUSTINE PHILLIP O. TADEO Head, BAC Secretariat DSWD Field Office X Masterson Avenue, Upper Carmen, Cagayan de Oro City Mobile No. 09762461169 bac.fo10@dswd.gov.ph 15. You may visit the following websites for downloading of Invitation to Bid: www.philgeps.gov.ph or https://fo10.dswd.gov.ph/ 04 October 2024 GLOFELIA J. UAYAN Chairperson, Bids and Awards Committee Pre-bid Conference Date Time Venue 14/10/2024 1:00 PM Virtual Pre-Bid Conference through videoconferencing via google meet (https://meet.google.com/wfc-ftgv-sgp) on 14 October 2024, 01:00 PM onwards Created by Atty. Justine Phillip O. Tadeo Date Created 04/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION X