Two-day food catering services for the conduct of the Regional KALUDUK Festival at Jose Timbol Sr. Central ES, Sta. Maria on October 28-29, 2024. Request for Quotation (RFQ)   Reference Number 11320423   Procuring Entity DEPARTMENT OF EDUCATION DIVISION OF DAVAO OCCIDENTAL   Title Two-day food catering services for the conduct of the Regional KALUDUK Festival at Jose Timbol Sr. Central ES, Sta. Maria on October 28-29, 2024.   Area of Delivery Davao Occidental   Printable Version Solicitation Number: RFQ 08-210-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 374,750.00 Delivery Period: 15 Day/s Client Agency: Contact Person: Abcd II Sobredo Dilla BAC Secretariat, Member Lacaron, Malita, Davao Occidental Malita Davao Occidental Philippines 8012 63-966-3068565 abcd.dilla@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 04/10/2024 Last Updated / Time 04/10/2024 12:00 AM Closing Date / Time 07/10/2024 12:00 PM Description Please submit your duly signed quotation to the given address below, on or before 12:00 PM of October 07, 2024, subject to the compliance with the Terms and Conditions provided on this Request for Quotation (RFQ): DIVISION BIDS AND AWARDS COMMITTEE 2/F Schools Division Office, Lacaron, Malita, Davao Occidental bac.depeddavaooccidental@deped.gov.ph Interested bidder shall also submit a copy of the following documents and along with the quotation on or before the above specified deadline of submission of quotation: a. Mayor's Permit b. Omnibus Sworn Statement for projects with an ABC of PhP 50, 000.00 and above, and if applicable, Original Notarized Secretary's Certificate in case of corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the join venture giving full support and authority to its officer to sign the OSS and do acts to represent the Bidder. c. Income/Business Tax Return for projects with an ABC of PhP 500, 000.00 and above. The Schools Division of Davao Occidental reserves the right to reject any and all quotations, declare a failure of bidding, or not award the contract at any time prior to the contract in accordance with section 35.6 and 41 of the 2016 Revised IRR of RA No. 9184, without thereby recurring any liability to the affected bidder or bidders. For any clarification, you may contact the BAC Secretariat, Abcd II S. Dilla, at 0966-306-8565 or send email to bacsec.depedocci@gmail.com. INSTRUCTIONS Note: Failure to follow these instructions will disqualify your entire quotation. (1) Do not alter the contents of this form in any way. (2) The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions. In case of any changes, bidders must use or refer to the latest version of RFQ, except when the latest version of the RFQ only pertains to the deadline extension. If another form is used other than the latest RFQ, the quotation shall contain all the mandatory requirements/provisions including manifestation on the agreement with the Terms and Conditions below. In case a prospective bidder submits a filled-out RFQ with a supporting document (i.e. a price quotation in a different format) both documents shall be considered unless there will be discrepancies. In this case, provisions in RFQ shall prevail. (3) All technical specifications must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified. (4) Quotations may be submitted through electronic mail at bac.depeddavaooccidental@deped.gov.ph. (5) Quotations, including documentary requirements, received after the deadline shall not be accepted. For quotations submitted via electronic mail, the date and time of receipt indicated in the email shall be considered. TERMS AND CONDITIONS (1) Bidders shall provide correct and accurate information required in this form. (2) Any erasures or overwriting shall be valid only if they are signed or initialed by any or duly authorized representative. (3) Price quotations must be valid for a period of FORTY-FIVE (45) CALENDAR DAYS from the deadline of submission. (4) Price quotations/s, to be denominated in Philippine peso, shall include all taxes, duties, and/or levies payables. (5) Quotations exceeding the Approved Budget for the Contract shall be rejected. (6) In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation / Lowest Calculated and Responsive Quotation, the SDO - BAC shall adopt and employ "draw lots" or "tossing of coin" as the tie-breaking method to finally determine the single winning bidder in accordance with the GPPB Cicular 06-2005. (7) Award of contract shall be made to the lowest quotation which complies with the technical specifications, requirements, and other terms and conditions stated herein. (8) The item/s shall be delivered according to the accepted offer of the bidder. (9) The delivery of the item/s shall be acknowledged upon the delivery to confirm the compliance with the technical specifications. (10) Payment shall be made after delivery and upon submission of the required supporting documents. (11) The supplier must pay the Procuring Entity liquidated damages, not by way of penalty, an amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed goods or services scheduled for delivery or performance for every day of delay. The liquidated damages will be imposed until such goods or services are finally delivered or performed and accepted by the Procuring Entity concerned. In no case shall the sum of liquidated damages reach ten percent (10%) of the contract amount. If it does, the contract shall automatically be rescinded by the Procuring Entity, without prejudice to other courses of action and remedies open to it. The Procuring Entity may also take over the contract or award the same to a qualified supplier through negotiation. (12) The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under RA No. 9184 and its 2016 Revised IRR. (13) The Purchase Request (PR), Request for Price Quotation (RFQ), Purchase Order (PO), and other related documents for the above-stated Procurement projects shall be deemed to form part of the contract. RAMEL M. PILO, CESE Assistant Schools Division Superintendent BAC Chairperson Created by James Robert Maruya Firman Date Created 03/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION DIVISION OF DAVAO OCCIDENTAL