2024-09-0951 - Purchase and delivery of Stand-alone Video Conferencing Solution in Executive Meeting Spaces Request for Quotation (RFQ)   Reference Number 11432672   Procuring Entity DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION IV-B   Title 2024-09-0951 - Purchase and delivery of Stand-alone Video Conferencing Solution in Executive Meeting Spaces   Area of Delivery Metro Manila   Printable Version Solicitation Number: 2024-09-0951 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Information Technology Approved Budget for the Contract: PHP 989,510.31 Delivery Period: 30 Day/s Client Agency: Contact Person: Harvy B. Calabio Administrative Officer V 1680 F.T Benitez corner Malvar St., Malate, 09984746898 Manila Metro Manila Philippines 1770 63-2-3368106 procurement.fomimaropa@dswd.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 2 Date Published 05/11/2024 Last Updated / Time 05/11/2024 12:00 AM Closing Date / Time 08/11/2024 5:00 PM Description Sir/Madam: Please quote your government price/s including delivery charges, VAT or other applicable taxes, and other incidental expenses for the goods listed in Annex A. Failure to indicate information could be basis for non -compliance. Also, furnish us with descriptive brochures, catalogues, literatures and/or samples, if applicable. If you are exclusive manufacturer, distributor, or agent in the Philippines for goods listed in Annex A, please attach in your quotation a duly notarized certification to this effect. Additionally, please attach copies of your Company's Business Permit, Mayor's Permit, PhilGEPS Certificate, latest Income/Business Tax Return and a notarized or unnotarized Omnibus Sworn Statement in accordance with the attached format marked as Annex B. If awarded , please submit immediately the duly notarized Omnibus Sworn Statement (if previously submitted is unnotarized. The Certificate of Platinum Membership maybe submitted in lieu of the Mayor's /Business Permit and PHILGEPS Registration Number. Please accomplish and submit this form together with Annex A to DSWD MIMAROPA Region -BAC Secretariat at 2nd Floor 1680 F.T. Benitez corner Malvar Sts., Malate, Manila or email to: procurement.fomimaropa@dswd.gov.ph not later than 5:00 PM of 8 November, 2024 (Friday). Quotations submitted to the different email address(es) as stated above shall not be considered for evaluation. Please indicate in the subject of your email the title of the Project using this format: [RFQ Number ], [Deadline of Submission]. 3 UNITS STAND ALONE VIDEO CONFERENCING SOLUTION IN EXECUTIVE MEETING SPACES All-in-one videoconferencing system with a 65-inch touchscreen, high-resolution camera, audio, network capabilities and roller stand: three (3) units. 1. All-in-one Video Conferencing System General Requirements: "a. Interactive Panel: A touch-sensitive screen for interactive presentations and discussions." "b. Video Conference Codec: Ensures smooth video conferencing capabilities" "c. Built-in features: • Speaker: for clear audio output • Microphone: to capture voice clearly during meetings • Camera: for video conferencing and capturing visuals • OPS Module: should run on at least windows 10 Enterprise" "d. System specifications: • CPU: at least an 8-core processor for fast performance • Memory: Minimum of 8GB RAM for multitasking • Storage: Minimum of 64GB Flash memory for storing files and applications" 2. Screen "a. Screen sizes: • 65” D-LED touch screen" "b. Screen Design and Features • Zero-gap bonding for seamless touch experience. • Adaptive brightness capable of automatically adjusting based on surrounding light condition • Anti-glare support for reduction of screen reflections for better visibility" "c. Eye Protection • Optical anti-blue light technology to safeguard eyes • Authenticate certifications of the eye protection feature should be provided" "d. Durability and Protection • Toughened to a minimum of Mohs 7 level for enhanced durability. " "e. Display Quality: • Covers at least 85% of the NTSC color gamut. • Typical Contrast ratio of 1200:1 and standard brightness level of 350 nits, or better" "f. Performance: • Response Time: Quick screen response at 8ms, or faster • Touch accuracy: Precise touch with an accuracy of + 1mm." 3. Camera "a. Resolution: • 4K30 high-definition built-in camera, or better" "b. Viewing Angles: • viewing angles of 80° Horizontally and 50° Vertically, or wider" "c. Privacy Features: • with built-in camera cover for physical camera closure, ensuring privacy when not in use." "d. Focus • Manual and Auto Focus" "4. Microphone " "a. Design • equipped with a minimum of six (6) built-in microphone arrays" "b. Coverage • Pickup Radius: Captures sound from up to 12 meters away • Pickup Angle: Broad coverage with a 180° angle." "c. Audio Quality: • Frequency Range: Full-frequency audio pickup up to 20kHz. • Sampling Frequency: Set at 48 kHz for clear sound reproduction" "d. Advanced Features: • Acoustic Echo Cancellation (AEC): reduces feedback and echo for clearer audio • Automatic Gain Control (AGC): adjustment microphone sensitivity for consistent volume levels • Automatic Noise Reduction (ANR): Minimizes noise for clearer communication" 5. Speakers "a. Design • Equipped with at least two built-in speakers" "b. Audio Range • Frequency response covers the range of 100 Hz to 20 kHz" "d. Power • offers a total power output of 40 W" 6.Interface "a. Video connections: • One (1) Video Input/Output HDMI 2.0 Port supporting up to 4K60 resolution" "b. Audio Connections • One (1) Audio Input/Output standard 3.5mm Port" "c. Microphone: • One (1) Omni-directional microphone port that supports chaining two microphones together" "d. USB Ports: • at least three (3) or more USB Type-A 3.0 ports compatible with: USB Flash drives, Mouse, Keyboard, Microphone, Speaker, Remote Control and Wireless projection dongles • at least one (1) USB Type-C port compatible with: USB Flash devices, and Wireless projection dongles" "g. Network Communications • at least one (1) RJ45 port supporting 10/100/1000M speeds • at least one (1) COM port (RJ45) • at least one (1) dedicated OPS slot for PC modules" "7.Wifi Capabilities • Supports both Wi-Fi 5 and Wi-Fi 6 with IEEE802.11a/b/g/n/ac/ax network protocols. • Dual-band Wi-Fi operating on 2.4 GHz and 5 GHz Frequencies. • Can function as both a Wi-Fi hotspot and client simultaneously" 8. OPS Module Specifications: "a. Performance: • Writing latency is kept to a maximum of 16ms for real-time responsiveness." "b. Whiteboard Features: • Supports various functions like: Handwriting and Drawing, Erasing and Marking, Saving, Zooming and locking the board, Changing the background color and Page turning with support for up to 100 pages." "a. Writing Tools • Choose from different pen types (pencil, pen and highlighter) • A selectable color palette for pen colors." "a. Annotation and Editing • Full-screen annotation: Capture any screen and annotate directly on the whiteboard" "e. Content Saving and Editing • Save your whiteboard content locally • Reopen and exit saved content • Save to an External USB Flash drive • Email the content directly from the module" "f. Advanced Recognition: • Drawings can be auto-converted into standard geometric shapes • Handwritten text can be recognized and transformed into standard text" 9.Project Specifications "o Wired Projection:  HDMI Cable: Supports projection resolution up to 1080p at 60fps and 4K at 30fps  USB Type-C Cable: Supports projection resolution up to 1080p at 60fps and 4K at 30fps  When a PC is connected the device can control the PC without needing additional cables." "a. Wireless Projection: Projection Code Method:  Connect using a projection code from mobile phones or PCs  Supports projection up to 1080p at 60fps and 4K at 15fps  Once a PC is projected, the device can control it in reverse.  Wifi Direct: allows for direct connections without needing to be on the same local network." "Wireless Dongle:  Enables one-click projection for PCs  Supports resolutions up to 1080p at 60fps or 4K at 15fps  The device can control the PC in reverse once connected" 10. Special Features Specifications "Video Conferencing: • Utilizes the cloud VC network for video conferencing capabilities • Compatible with 4K professional Cameras • Supports H.323+SIP dual-stack for high-quality 1080p HD video meetings." "b. Multi-Window Functionality: • The desktop can be split into two separate windows to display different applications. • Users can adjust the size of these windows by dragging them to their desired dimensions." "c. Remote Device Management: • Basic device configuration • Remote shutdown capabilities • Push boot screens and bulletin boards" "d.Bulletin Board for Enterprise Marketing: • Supports a rotating display up to 50 images for promotional purposes" "e.Customizable Welcome Page: • In the absence of an OPS module, the welcome page can feature both text and images. • Text fonts are editable, and images can be personalized to fit the organization’s branding" 11. Security Specifications ". Web Portal Password Standards: • Password must adhere to complexity requirements • They should include a mix of at least three of the following: letters, numbers, and special characters. • Password length should be a minimum of eight characters" "b. Wireless Security: • Uses 802.11a/b/g/n/ac/ax protocols with WPA2 " "c. Supported Protocols: • TCP/IP, RTP, RTCP • DHCP, DNS, SMTP, SNTP • SSH, HTTP, HTTPS • TR-069" 12. Accessories "a. Stand with rollers for easy mobility b. remote control" " 13. Warranty and Support: Minimum of One (1) Year" "APPROVED BUDGET FOR THE CONTRACT: NINE HUNDRED EIGHTY NINE THOUSAND FIVE HUNDRED TEN PESOS AND 31/100 ONLY (PHP 989,510.31)" Very truly yours, (ORIGINAL SIGNED) HARVY B. CALABIO Administrative Officer V Procurement Section Head Created by Harvy B. Calabio Date Created 04/11/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION IV-B