1 set UAV Drone (Alert and Early Warning), PR \ 522-24 Invitation to Bid (ITB)   Reference Number 11218550   Procuring Entity CITY OF BAIS, NEGROS ORIENTAL   Title 1 set UAV Drone (Alert and Early Warning), PR \ 522-24   Area of Delivery Negros Oriental   Printable Version Solicitation Number: cgb2024-262-bid Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Safety and Occupational Products Approved Budget for the Contract: PHP 3,900,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: CHAVELLE FERRAREN ALONSO RO II/Member-BAC Secretariat Bais City Hall, E. C. Villanueva St., Bais City Negros Oriental Philippines 6206 63-035-4024931 63-035-4024932 chebac121985@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 3 Date Published 10/09/2024 Last Updated / Time 10/09/2024 12:00 AM Closing Date / Time 01/10/2024 1:30 PM Description Republic of the Philippines City of Bais -o0o- Bids and Awards Committee INVITATION TO APPLY FOR ELIGIBILITY AND TO BID The City Government of Bais invites interested bidders to apply for eligibility and to bid for pre-emptive evacuation, early warning, and monitoring, City Disaster Risk Reduction Management Office, viz: ITEM APPROVED BUDGET FOR THE CONTRACT (ABC) PR NO. 522-24 Php 3,900,000.00 1 1 set UAV Drone (Alert and Early Warning) Equip with Thermal Imaging Remote Controller Accessories Intelligent Flight Batteries; 4 Sets Intelligent Battery Station; 1 Sets Spotlight and Speaker; 1 Set SD Card; 32 GB CAAP UAV Registration & RPA License (2Pax) Training on Hardware and Software Other Features Aircraft Hovering Accuracy (windless or breezy) Vertical: ±0.1 m (Vision System enabled); ±0.5 m (N-mode with GPS); ±0.1 m (RTK) Horizontal: ±0.3 m (Vision System enabled); ±1.5 m (N-mode with GPS); ±0.1 m (RTK) RTK Positioning Accuracy (fixed RTK enabled) 1 cm + 1 ppm (horizontal) 1.5 cm + 1 ppm (vertical) Max Service Ceiling Above Sea Level (without other payload) 5,000 m - 7,000 m Ingress Protection Rating of IP55 GNSS GPS+Galileo+BeiDou+GLONASS (GLONASS is supported only when RTK module is enabled) Zoom Camera Sensor; 1/2" CMOS, Effective pixels: 48M Lens Focal length: 21-75mm (equivalent: 113-405 mm) Aperture: f/2.8-f/4.2 Focus: 5 m to ꚙ ISO Range; 100-25600 Max. Video Resolution; 3840x2160 Max Photo Size: 8000x6000 Wide Camera Sensor; 1/2" CMOS, Effective pixels: 48M Lens: DFOV: 84°, Focal length: 4.5mm (equivalent: 24mm), Focus: 1 m to ꚙ ISO Range: 100-25600 Max. Video Resolution; 3840x2160 Photo Size; 4000x3000 Thermal Camera Thermal Imager: Uncooled VO x Microbolometer Lens DFOV: 61° Focal Length: 9.1 mm (equivalent: 40 mm) Aperture: f/1.0 Focus: 5 m to ꚙ Intelligent Flight Battery Capacity: 5880 mAh Chemical System: LiNiMnCoO2 Auxiliary Lights Effective Illumination Distance; 5 M Illumination Type: 60 Hz, solid glow Remote Controller Screen: 7.02 inch LCD touchscreen, with a resolution of 1920x1200 pixels of 1200 cd/m2 Internal Battery Type: Li-ion (6500 mAh @ 7.2 V) Charge Type: Supports battery station or USB-C charger maximum rated power 65W (max voltage of 20V) Charge Time: 2 hours Chemical System: LiNiCoAIO2 External Battery Capacity: 4920 mAh Voltage: 7.6 V Battery Type: Li-on Energy: 37-39 Wh Chemical System: LiCoO2 Operating Time (5) Internal Battery: Approx. 3 hours 18 min Internal Battery + External Battery: Approx. 6 hours Ingress Protection Rating IP54 GNSS; GPS+Galileo+BeiDou Transmission (Enterprise) Operating Frequency; 2.4000-2.4835 GHz, 5.725-5.850 GHz Max Transmission Distance (unobstructed, free of interference) 15 km (FCC); 8 km (CE/SRRC/MIC) Max Transmission Distance (with interference) Strong Interference (urban landscape, limited line of sight, many competing signals): 1.5-3 km (FCC/CE/SRRC/MIC) Medium Interference (Suburban lanscape, open line of sight, some competing signals): 3-9 km (FCC); 3-6 km (CE/SRRC/MIC) Weak Interference (open landscape abundant line of sight, few competing signals); 9-15 km (FCC); 6-8 km (CE/SRRC/MIC) Transmitter Power (EIRP) 2.4 GHz: >33 dBm (FCC); <20 dBm (CE/SRRC/MIC) 5.8 GHz: >33 dBm (FCC); <14 dBm (CE); <23 dBm (SRRC) Wi-Fi Protocol; Wi-Fi 6 Bluetooth Protocol; Bluetooth 5.1 One (1) Year Warranty on Equipment due to factory defect. The approved budget for the contract is to be taken from 70% Disaster Preparedness and Mitigation Fund – 2024 (Purchase of Alert Systems and Early Warning Devices). Partial bids are allowed, however, bids received in excess of the ABC shall be automatically rejected at bid opening. In order to qualify, bidders should conform to the eligibility criteria as prescribed under Sec. 23 and 25 of the Revised IRR-A of R.A. 9184. Bidding will be conducted through open competitive bidding procedures using non-discretionary "pass/fail" criteria as specified in the revised IRR-A of R.A. 9184. As such non-submission of any of the required documents will result in the disqualification of the bidder. Due to COVID-19 Pandemic and Quarantine regulations of every provinces, presence of the bidders is not necessary. The Bids and Awards Committee (BAC) allows the submission of bids through electronic means and submission through courier services. The following documents are required for submission: A. ELIGIBILITY DOCUMENTS INCLUDING TECHNICAL DOCUMENTS (1ST ENVELOPE): 1. Registration Certificate from DTI for Sole Proprietorship, SEC for Corporation or CDA for Cooperative. 2. Valid and current Mayor's Permit where the principal place of business of the bidder is located. 3. BIR Registration Certificate with Taxpayer’s Identification Number. 4. Statement of the bidder of all its ongoing and completed government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid, within the relevant period where applicable. The statement shall be supported with a copy of the contracts/Purchase or Job Orders; and end-users acceptance or delivery receipt duly acknowledged. The bidder must have completed within a period of five (5) years from the date of submission and receipt of bids, a single contract that is similar to the contract to be bid whose value must be at least fifty (50%) percent of the ABC. However, in the case of Expendable Supplies, said single contract must be at least twenty five (25%) percent of the ABC, or; the bidder should have completed at least two (2) similar contracts and the aggregate contract amounts should be equivalent to at least the percentage of the ABC as required above. 5. Certificate of Product Registration (CPR) from Food and Drug Administration (FDA). (for Medicine Only)* 6. Certificate of Good Manufacturing Practice from FDA. (For Medicine Only)* 7. Batch Release Certificate from FDA. (For Medicine Only)* 8. If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the product(s)/item(s). (For Medicine Only)* 9. License To Operate (FDA). (For Medicine or Medical Supplies/Equipment)* 10. Certificate of Accreditation from Bureau of Local Government Finance (BLGF) (For Accountable Forms Only)* 11. Audited Financial Statements, showing, among others, the bidder's total and current assets and liabilities, stamped "RECEIVED" by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission. 12. The bidder's updated computation for its Net Financial Contracting Capacity (NFCC) bearing the date thereof must at least be equal to the ABC to be bid, or a commitment from a Universal or Commercial Bank to extend a credit line in favor of the bidder if awarded the contract to be bid (CL) must at least be equal to ten percent (10%) of the ABC to be bid.* 13. Valid Joint Venture Agreement (JVA), in case venture is already in existence. 14. All bids must be accompanied by Bid Security in any or combination of the acceptable forms (below):* Form of Bid Security Amount of Bid Security a) Cash, Cashier's/Manager's Check, Bank Draft/Guarantee confirmed by a Universal or Commercial Bank. Two Percent (2%) b) Irrevocable Letter of Credit issued by a Universal or Commercial Bank; provided, however, that it shall be confirmed or authenticated by a Commercial or Universal Bank'; if issued by a foreign bank. c) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security. Five Percent (5%) d) Bid Securing Declaration Prospective bidder may also submit bid securities in the form of Cashier's/Manager's Check, Bank Draft/Guarantee, or irrevocable Letter of Credit from other banks certified by the BSP as authorized to issue financial statement. Bids and bid securities shall be valid for a reasonable period as determined by the Head of the Procuring Entity, but in no case shall exceed 120 calendar days from the date of the opening of bids. 15. Production/Delivery Schedule.* 16. Manpower Requirements* 17. After-Sales Service/Parts (if applicable) 18. SWORN STATEMENT by the prospective bidder or its duly authorized representative as to the following: a) It is not blacklisted or barred from bidding by the GOP or any of its agencies; office corporations, or LGU's, including foreign government/foreign or international financing institutions whose blacklisting rules have been recognized by the GPPB; b) Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statement and information provided therein are true and correct; c) It is authorizing the Head of Procuring Entity or the duly authorized representative/s to verify all documents submitted; d) Authority of the signatory; e) Affidavit of disclosure of no relationship; f) Certification on bidder's responsibilities; g) It comply with existing labor laws and standards, in the case of procurement of services; h) It did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project activity, and i) In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code. 19. Technical Specifications with brochures, if applicable.* 20. Certificate of PhilGEPS Registration* 21. Tax Clearance* 22. Latest Income and Business Tax Returns (Quarterly/Monthly); (Optional/Required upon Post-Qualification)** Note:*Required documents to be submitted by pre-qualified suppliers/bidders per BAC Resolution No. 74-G dated July 30, 2019. **Optional submission during the opening of bids but mandatory requirement upon post-qualification per BAC Resolution No. 58-D dated August 4, 2020. B. FINANCIAL DOCUMENTS: (2nd ENVELOPE) (a) Bid prices in the Bill of Quantities Failure to submit the above requirements on time or a finding against the veracity of such shall be ground for the forfeiture of the bid security and disqualify the bidder for award. Performance security and warranty shall be governed by the provisions of Secs. 39 and 62, respectively, of the revised IRR-A of R.A. 9184. Bid documents can be obtained upon payment of non-refundable fee equivalent to the total amount of the ABC of the items in which interested bidders intend to bid, in accordance with the Guidelines on the Sale of Bidding Documents, Appendix 25 of the Revised IRR of R.A. 9184: Approved Budget for the Contract (ABC) Maximum Cost of Bidding Documents (in Philippine Peso) 500,000 and Below 500.00 More than 500,000 up to 1 Million 1,000.00 More than 1 Million up to 5 Million 5,000.00 More than 5 Million up to 10 Million 10,000.00 More than 10 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 More than 500 Million 75,000.00 Bid documents can be obtained at the BAC Secretariat, Office of the Bids and Awards Committee, this city, Tel. No. (035) 402-8047, anytime during office hours; and can also be inquired for further information or particulars. All other particulars relative to the procurement process shall be governed by the Revised Implementing Rules and Regulations of R.A. 9184 otherwise known as the Government Procurement Reform Act. Pre-Bid Conference will be on September 17, 2024, 1:30 P.M. at the City Budget Office, 2nd Floor, City Hall Annex Building, this City. Eligibility requirements including Technical Documents and Financial documents shall be submitted together each in separate sealed envelopes duly marked as such on October 1, 2024 at the City Budget Office, 2nd Floor, City Hall Annex Building, this city, at 1:30 PM at which date, place, and time said envelopes shall be opened in the presence of the members of the BAC, the attending bidders, the observers, or their duly authorized representative. Late and unsealed bids shall not be accepted. The City Government of Bais reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at anytime prior to contract award, without thereby incurring any liability to the affected bidder or bidders. (sgd.) ATTY. ROMELA MAE L. NAPAO City Administrator Chair, Bids and Awards Committee Pre-bid Conference Date Time Venue 17/09/2024 1:30 PM 1:30 P.M. at the City Budget Office, 2nd Floor, City Hall Annex Building, this City. Created by CHAVELLE FERRAREN ALONSO Date Created 05/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CITY OF BAIS, NEGROS ORIENTAL