Supply and Delivery of Various Machinery Invitation to Bid (ITB)   Reference Number 11388283   Procuring Entity DEPARTMENT OF AGRICULTURE - REGION VIII   Title Supply and Delivery of Various Machinery   Area of Delivery Biliran,Eastern Samar,Leyte,Northern Samar,Samar,Southern Leyte   Printable Version Solicitation Number: DA8-Goods-2024-0069 Rebidding (PR No. MCRA 24-02-0 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Agricultural Machinery and Equipment Approved Budget for the Contract: PHP 3,120,000.00 Delivery Period: 60 Day/s Client Agency: Contact Person: elsie C Agustin SRS 1 Kanhuraw Hill Tacloban City Leyte Philippines 63-53-8320834 elsieagustin1973@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 22/10/2024 Last Updated / Time 22/10/2024 12:00 AM Closing Date / Time 12/11/2024 9:00 AM Description Section I. Invitation to Bid DA8-Goods-2024-0069 Rebidding (PR No. MCRA 24-02-01-0015) 1. The Department of Agriculture-Regional Field Office No. 8, through the MCRA-2024 intends to apply the sum of Three Million One Hundred Twenty Thousand Pesos Only (P3,120,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for “Supply and Delivery of Various Machinery” Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Department of Agriculture-Regional Field Office No. 8, now invites bids for the above Procurement Project. Delivery of the Goods is required within Sixty (60) Calendar days upon receipt of NTP. Bidders should have completed, within two (2) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. Lot no. Qty UOM Item Description Unit Cost Total Cost 1 8 unit THRESHER 230,000.00 1,840,000.00 Technical Specifications: 1. Corrected Output Capacity: minimum 2t/h 2. Prime Mover: minimum of 10 hp diesel/gasoline engine (must conform to PAES 116:2001, Small Engine) 3. Continuous power of engine: minimum, 85% 4. Threshing cylinder a. Type: open cylinder b. Peg tooth round/knife mild steel bar 5. Specific Fuel consumption: 0.82 g fuel per kg grain output 6. Threshing efficiency: minimum, 99.8% 7. Total Machine loss: 3%, maximum 8. Purity, minimum, 97% (with sifter & fan) 9. Mechanically damaged grain: maximum, 2% 10. Net cracked grain: 5%, maximum 11. Noise level, db (A): maximum, 95 12. With electric/engine driven power wash sprayer 13. With towing bar and or hitch point 14. With brand new pneumatic tires 15. Can be disassembled into 3 parts for ease of transport 16. With the following standard heavy duty tools and accessories: a. Open wrench set b. Adjustable Wrench (12") c. Grease Gun d. Philips and flat screw driver e. Roll Up tools Holder f. With Personal Protective Equipment (minimum of 3 sets each) i. Dust Mask ii. Earmuff iii. Eye Protection (safety goggles) h. With trapal for covering 18. Provide reflectorized and water resistant DA logo (6" x 6") 19. Must conform to PAES 204:2015 2 8 unit HANDTRACTOR 160,000.00 1,280,000.00 Technical Specifications: 1. Rated Power: 10 hp Minimum Diesel Aircooled Engine 2. Specific Fuel Consumption: maximum @ 350 g/kw-h at 80% of rated power 3. Transmission System: All \ 60 chain and sprocket 4. Plowing Capacity: 0.125 ha/hr, minimum 5. Standard and Brand New Pneumatic Rubber Tire, Lug-Type 6. Complete with throttle lever and clutch lever on the handle bar 7. Noise Emitted: 92 dB maximum 8. With riding type attachment 9. With head lights connected on engine 10. The unit should be painted finish, with rust-proofing primer and final paint color 11. Disc Plow a. 2 Bottoms minimum (2” x 16”) 12. Comb Harrow and Leveler a. Rigid Mounted Tyne b. With Leveler 13. Cage Wheel a. With Axle b. Compatible with the offered Walk-Type Agricultural Tractor 14. Trailer a. Heavy duty 1-ton capacity trailer b. With standard brand new pneumatic tires c. Painted finish, with rust-proofing primer and final paint color d.With reflectorized early warning decal (EWD) 15. With the following standard heavy duty tools and accessories: a. Open wrench set (3 sets) b. 1 pc Adjustable Wrench (12") c. 1 pc Grease Gun d. Philips and flat screw driver (1 pc each) e. Roll Up tools Holder f. Provide trapal for covering g. Provide power sprayer/wash h. With Personal Protective Equipment (minimum of 3 sets each) i. Dust Mask ii. Earmuff iii. Eye Protection (safety goggles) 16. Provide reflectorized and water resistant DA logo (4" x 4") 17. Conform to PAES 109:2000 Terms and Conditions: A. During the opening of bids, bidder shall submit: 1. Certificate of distributorship from the manufacturer; 2.Certificate of Accredited Services Center within the region that could respond within 72 hours (including holidays and weekends upon request of the end-user/beneficiary; 3. NAMDAC Certificate of Accreditation; 4. Permit to operate from BAFE; 5. Section VII (Technical Specification) of the bidding document, which must be signed and sealed by Licensed Agricultural Engineer/Agricultural and Biosystem Engineer; 6. Valid AMTEC Test Reports; i. Rotary tilling type Agricultural Tractor (multicultivator) ii. Engine 7. Warranty Certificate for the machineries and equipment being offered: a. minimum of one (1) year engine from date of acceptance; b. Minimum of one (1) year on parts and services from date of acceptance; B. During Post-qualification, the bidder shall submit Certificate on Conformity issued by BAFE in compliance to DA Memorandum Circular No. 30 Series of 2020 for engine offered; C Winning bidder shall: 1. Deliver genuine, unaltered and brand new units; 2. Conduct necessary training, after complete delivery of the items, for the operation and maintenance of the equipment and provide copies of the training module; 3. Deliver the item within sixty (60) calendar days upon receipt of Notice To Proceed (NTP); see attached list of delivery points; 4. Shoulder the delivery and handling cost to the specified drop-off point, materials for testing, fuels and other necessary requirements; 5. Inform the end-user and the General Services Section seven (7) calendar days prior to schedule of delivery; D Any delay of delivery of items shall be subjected to liquidated damages equivalent to 1/10 of 1% of the contract price per day of delay of undelivered times; E Payment shall be made after complete delivery, inspection, acceptance and submission of all necessary documents required for the processing of payment; F Winning bidder/s shall submit a snapshot of LBP Savings Account to effect payment. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184. Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR of RA 9184. 4. Prospective bidders may obtain further information from Department of Agriculture – Regional Field Office 8 and inspect the Bidding Documents at the address given below during office hours from 8:00AM to 5:00 PM. 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 22, 2024 to November 12, 2024 from the given address and website(s) below and upon payment of the applicable fee, pursuant to the latest Guidelines issued by the GPPB. The cost of the Bidding Documents shall correspond to the total ABC of the selected lot/s on which the Supplier intends to bid, with a range as indicated in the table below. Approved Budget for the Contract Maximum Cost of Bidding Documents (in Philippine Peso) 500,000 and Below 500.00 More than 500,000 up to 1 Million 1,000.00 More than 1 Million up to 5 Million 5,000.00 More than 5 Million up to 10 Million 10,000.00 More than 10 Million up to 50 Million 25,000.00 6. The Department of Agriculture-RFO 8 will hold a Pre-Bid Conference on October 29, 2024, 9:00 AM (BAC-Secretariat time) at DA8 BAC Office, 4th floor Green Bldg., Kanhuraw Hill, Tacloban City and through face to face or video conferencing or webcasting via Google Meet, which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below on or before November 12, 2024, 9:00 AM (BAC-Secretariat time). Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on November 12, 2024, 9:00 AM (BAC-Secretariat time) at DA8 BAC Office, 4th floor Green Bldg., Kanhuraw Hill, Tacloban City. Bids will be opened in the presence of the bidders’ representatives who choose to attend either physically or through video conferencing via Google Meet. 10. The Department of Agriculture-RFO 8 reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 11. DA DOES NOT CONDONE ANY FORM OF SOLICITATION ON ANY PROSPECTIVE WINNING AND LOSING BIDDERS BY ANY OF OUR STAFF/EMPLOYEES OR ANY OTHER PARTY. ANY SORT OF THIS KIND SHALL BE REPORTED IMMEDIATELY TO THE OFFICE OF THE SECRETARY OR THE NATIONAL BUREAU OF INVESTIGATION (NBI) FOR ENTRAPMENT AND PROPER INVESTIGATION. 12. For further information, please refer to: MARTINS A. ALDE Head, BAC-Secretariat Department of Agriculture, Regional Field Office-8 Kanhuraw Hill, Tacloban City darfo8.bacsec@gmail.com Mobile No. 09061694318 easternvisayas.da.gov.ph 13. You may visit the following websites: For downloading of Bidding Documents: www.philgeps.gov.ph or easternvisayas.da.gov.ph Approved by: (SGD.) LARRY U. SULTAN, JD Chairman, Bids and Awards Committee Pre-bid Conference Date Time Venue 29/10/2024 9:00 AM DA8 BAC Office, 4th floor Green Bldg., Kanhuraw Hill, Tacloban City Created by elsie C Agustin Date Created 21/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRICULTURE - REGION VIII