PROCUREMENT FOR TOKENS FOR RETIREES OF THE AGENCY FOR CY 2024 Request for Quotation (RFQ)   Reference Number 11411840   Procuring Entity PHILIPPINE INFORMATION AGENCY   Title PROCUREMENT FOR TOKENS FOR RETIREES OF THE AGENCY FOR CY 2024   Area of Delivery Metro Manila   Printable Version Solicitation Number: 24-09-067 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Tokens and Awards Approved Budget for the Contract: PHP 82,800.00 Delivery Period: 15 Day/s Client Agency: Contact Person: Charmaine Maningas Dela Cruz Administrative Assistant V Visayas Avenue, Diliman, Quezon City Metro Manila Philippines 1128 63-2-9204338 charmaine.delacruz@pia.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 30/10/2024 Last Updated / Time 30/10/2024 12:00 AM Closing Date / Time 05/11/2024 5:00 PM Description PHILIPPINE INFORMATION AGENCY PIA Bldg, Visayas Avenue, Diliman Quezon City REQUEST FOR QUOTATION (RFQ) The Philippine Information Agency (PIA), through its Bids and Awards Committee (BAC), hereby invites all interested suppliers to quote their lowest price on the items listed in the Suppliers Quotation Form (Annex A) subject top the General Conditions stated herein. NAME OF PROJECT: PROCUREMENT FOR TOKENS FOR RETIREES OF THE AGENCY FOR CY 2024 Lot 1 Wrist Watch &Lot 2 Plaques & Frames APPROVED BUDGET FOR THE CONTRACT: Lot 1 – Sixty-four Thousand Pesos.(Php 64,000.00) Lot 2 – Eighteen Thousand Eight Hundred Pesos (Php 18,800.00) General Conditions 1. Bidding will be conducted through Small Value Procurement under Section 53.9 of the Revised Implementing Rules and Regulations (IRR) of Republic Act. No. 9184, otherwise known as the “Government Procurement Reform Act.” 2. Suppliers are required to submit the following prior to notification by the BAC of the award: a. Valid & Current Mayor’s/Business Permit for 2024; b. Valid & Current PhilGEPS Registration Certificate/Number; c. Income Tax Return (for ABCs above P500K) d. Omnibus Sworn Statement (for ABCs above P50K); e. Bids should be valid for a period of 90 days. 3. DELIVERY PERIOD: ________________________________________; 4. The total price quoted is subject to VAT and other applicable taxes and payable check; 5. Payment shall be prepared through Advice to Debit Account upon receipt of the supplier’s Statement of Account, subject to deduction of applicable taxes. For further inquiries, please coordinate with Charmaine M. Dela Cruz at telephone number 8920-4338 The Quotation may be submitted through e-mail at charmaine.delacruz@pia.gov.ph on or before 05 November 2024 5:00 PM PHILIPPINE INFORMATION AGENCY 2nd Floor Procurement Section PIA Bldg., Visayas Avenue, Diliman Quezon City The Philippine Information Agency (PIA) reserves the right to accept or reject any or all Quotations/Bids, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept an offer that is most advantageous to the Government. ATTY. ALLAN VINCENT B. LORENZO BAC-CHAIRPERSON ANNEX A SUPPLIER’S QUOTATION ITEM NO. DESCRIPTION QTY. UNIT COST TOTAL COST (Php) (Php) Lot 1 – Wrist Watch Pieces Wrist Watch for Men 4 Pieces Wrist Watch for Women 4 Wrist watch specifications: • Automatic 21 Jewels • Two-tone (gold and silver) • Stainless steel case • approx.: 38 mm diameter:12 mm thick • approx.: 25.5 diameter:10 mm thick • Luminous gold-tone hands and hour markers • Day and date display at the third hour • Classic silver-tone dial • Water resistant to 30m • Bracelet: Brushed and polished link, push-button deployment clasp • Scratch-resistant hardlex crystal Delivery period: 7-15 days upon receipt of P.O. Sub Total Lot 2 – Plaque and Frame Pieces Plaque 8 12” 3/8 Clear Glass Cover 1/4 mirror and 3/8 blue glass Back etch text and logo (Please see attached sample design) Pieces Frame 8 Frame for caricature (A4) Delivery period: Within 30 calendar days upon receipt of P.O. Sub Total GRAND TOTAL DELIVERY PERIOD: Lot 1 - 7-15 days upon receipt of P.O. DELIVERY PERIOD: Lot 2 - Within 30 calendar days upon receipt of P.O. PRICE VALIDITY: 90 days After having carefully read, understood and accepted the conditions specified in the Request for Quotation, Technical Specification and Terms of Reference, I/We quote on the item(s) at prices as above-indicated. _________________________________ Printed Name and Signature _________________________________ Business Name and Address __________________________________ Telephone/Mobile No. and E-mail address _______________________ Date Technical Specifications Note: Bidders must state either “Comply” or “Not Comply” in the column “Statement of Compliance” against each of the individual parameters of each Specification: Item Specification Statement of Compliance PROCUREMENT OF TOKENS FOR RETIREES OF THE AGENCY FOR CY 2024 Lot 1 – Wrist Watch Four (4) pieces Wrist Watch for Men and four (4) pieces Wrist Watch for Women with the following specification: Automatic 21 Jewels Two-tone (gold and silver) Stainless steel case approx.: 38 mm diameter:12 mm thick (men) approx.: 25.5 diameter:10 mm thick (women) Luminous gold-tone hands and hour markers Day and date display at the third hour Classic silver-tone dial Water resistant to 30m Bracelet: Brushed and polished link, push-button deployment clasp Scratched-resistant hardlex crystal Lot 2 – Plaque and Frame A. Eight (8) pieces of plaque with the following specifications: 12” 3/8 Clear Glass Cover 1/4 mirror and 3/8 blue glass Back etch text and logo B. Eight (8) pieces of certificate frames with the following specifications: Frame for caricature (A4) Wall-hanging/Tabletop Clear Glass with a wooden border WARRANTY Wristwatch The wristwatch should be free from defects in material or workmanship upon delivery of the supplier and inspection of the procuring entity. Should there be any defects, replacements should be immediately provided. Plaques All plaques will be produced to the highest standards of quality. Therefore, before printing or etching, the supplier will obtain approval from the end user to ensure that all details and specifications are accurate. In the event of breakage upon delivery due to the supplier’s fault, a replacement should be provided within 15 days from the date of initial delivery. Frames The frames should be free from defects in material or workmanship upon delivery of supplier and inspection of the procuring entity. Should there be any defects, replacements should be immediately provided. DELIVERY PERIOD Lot 1: 7-15 days upon receipt of P.O. Lot 2: Within 30 calendar days upon receipt of P.O. I hereby certify that the statement of compliance to the forgoing technical specifications are true and correct, otherwise, if found to be false either during bid evaluation or post-qualification, the same shall give rise to automatic disqualification of our bid. Name of Company/Bidder Signature Over Printed Name Date Of Authorized Representative Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Lot 1 Wrist Watch Lot 1 Wrist Watch 1 Lot 64,000.00 2 Lot 2 Plaques & Frames Lot 2 Plaques & Frames 1 Lot 18,800.00 Created by Ronelio N Hernandez Date Created 29/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PHILIPPINE INFORMATION AGENCY