BPSU MC CCST PROCUREMENT OF STAGE DECORATION, EVENT COORDINATION & LOGISTIC MANAGEMENT for BPSU CAHS - School of Midwifery GOLDEN ANNIVERSARY GRAND ALUMNI HOMECOMING Request for Quotation (RFQ)   Reference Number 11336106   Procuring Entity BATAAN PENINSULA STATE UNIVERSITY   Title BPSU MC CCST PROCUREMENT OF STAGE DECORATION, EVENT COORDINATION & LOGISTIC MANAGEMENT for BPSU CAHS - School of Midwifery GOLDEN ANNIVERSARY GRAND ALUMNI HOMECOMING   Area of Delivery Bataan   Printable Version Solicitation Number: MC24-10-893 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Events Management Approved Budget for the Contract: PHP 121,000.00 Contract Duration: 7 Day/s Client Agency: Contact Person: Carmela Jane Villanueva Procurement Unit Capitol Site Balanga City Bataan Philippines 2100 63-47-2371341 63-915-5454680 procurement_mc@bpsu.edu.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 09/10/2024 Last Updated / Time 09/10/2024 12:00 AM Closing Date / Time 14/10/2024 8:00 AM Description No. Qty. Unit of Measure DESCRIPTION 1 1 lot STAGE DECORATION, EVENT COORDINATION & LOGISTIC MANAGEMENT Stage Decoration "* Design and provide thematic stage decorations in accordance with the event’s objectives and concept. * Provide materials for the stage setup, including but not limited to: * Backdrop (including digital/print designs) * Stage structures (elevated platforms, if necessary) * Props, lighting fixtures, flowers, drapes, and related decoration * Audio-visual setup (screens, projectors, etc.), if required * Setup and dismantling of the stage decorations on the day of the event. * Coordinate with the venue management on logistics for installation and dismantling." Event Coordination "* Overall coordination and management of the event from pre-event to post-event. * Provide at least (number of event coordinators) experienced event coordinators on-site during the event. * Ensure coordination with relevant parties, such as: * Venue management (for stage setup, seating arrangements, AV, etc.) * Suppliers (for catering, sound system, technical equipment, etc.) * Program participants (speakers, performers, hosts, etc.) * Develop and manage the event program flow to ensure smooth transitions between segments. Oversee and manage rehearsals (if necessary). Ensure that all technical aspects (e.g., audio, visuals) are handled during the event." Logistics Management "* Manage event logistics, including invitations, registration, seating, and attendee flow. * Provide personnel (ushers, technical assistants, etc.) to assist during the event." ********* NOTHING FOLLOWS ******** Created by Carmela Jane Villanueva Date Created 08/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BATAAN PENINSULA STATE UNIVERSITY