1 Lot Photo and Video documentation with Same Date Edit Request for Quotation (RFQ)   Reference Number 11345097   Procuring Entity DEVELOPMENT ACADEMY OF THE PHILIPPINES   Title 1 Lot Photo and Video documentation with Same Date Edit   Area of Delivery Cavite   Printable Version Solicitation Number: 414959 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Video Production Services Approved Budget for the Contract: PHP 150,000.00 Delivery Period: 2 Day/s Client Agency: DEVELOPMENT ACADEMY OF THE PHILIPPINES Contact Person: Lea A. Udtohan AA I San Miguel Ave., Pasig City Metro Manila Philippines 1600 63-02-86310921 Ext.119 udtohanl@dap.edu.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 11/10/2024 Last Updated / Time 11/10/2024 12:00 AM Closing Date / Time 15/10/2024 10:00 AM Description 1. Overview 1.1. This provides a Terms of Reference for the photo and video coverage with same-day - edit services for the upcoming Government Quality Management Program Conference on 19-20 November 2024. The venue is at the Development Academy of the Philippines Conference Center Tagaytay, from 08:00 AM to 05:00 PM. The coverage requires capturing photos and videos of the whole event, especially the key activities; and providing a same-day edit video, with a minimum of five minutes, to be presented on the last part of the programme. 2. Scope of Work 2.1. Photo Coverage: 2.1.1. A minimum of three (3) photographers shall capture the event focusing on: 2.1.1.1. Arrival of participants; 2.1.1.2. Interaction and socialization. 2.1.1.3. Key stage activities (speeches, performances, recognition, etc.). 2.1.1.4. Other conference activities; and 2.1.1.5. Candid moments and overall event atmosphere. 2.2. Video Coverage: 2.2.1. A minimum of two (2) videographers shall capture the event, including: 2.2.1.1. Arrival of participants; 2.2.1.2. Interaction and socialization. 2.2.1.3. Key stage activities (speeches, performances, recognition, etc.); 2.2.1.4. Other conference activities; 2.2.1.5. Candid moments and overall event atmosphere; and 2.2.1.6. B-roll footage, including but not limited to venue and decorations. 2.3. Same-Day Edit (SDE) Video: 2.3.1. A dedicated editor shall compile and create a minimum of five (5) minutes video summarizing the event's highlights. 2.3.2. The SDE shall incorporate music, basic graphics, and text overlays as needed. 2.3.3. The final SDE shall be delivered in a digital format suitable for online sharing (e.g., MP4). 3. Deliverables 3.1. All photos shall be delivered in high-resolution digital format. 3.2. All raw footage from all video cameras will be stored securely. 3.3. A minimum of five (5) minutes SDE video delivered by the end of the event. 3.4. All materials shall be turned over to DAP through a hard drive/s within one week. 4. Photographer/Videographer Requirements 4.1. Proven experience in events photography and videography. 4.2. Professional-grade camera equipment; and 4.3. Familiarity with SDE video editing (for videographer and editor). 5. Additional Considerations 5.1. Music for the SDE should be royalty-free. 5.2. Maximum of two additional editing requests for the SDE. 5.3. Travel, accommodation, and meals costs for the photographer/videographer team shall be shouldered by the supplier. Created by MARIET RIZ BRADECINA Date Created 10/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEVELOPMENT ACADEMY OF THE PHILIPPINES