Procurement of Venue Including Meals and Snacks for the conduct of the Division Writeshop on the Finalization of Cuyonon Bilingual Word List and Editing of Cuyonon Short Stories at Cuyo or Magsaysay, Request for Quotation (RFQ)   Reference Number 11354660   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF PALAWAN   Title Procurement of Venue Including Meals and Snacks for the conduct of the Division Writeshop on the Finalization of Cuyonon Bilingual Word List and Editing of Cuyonon Short Stories at Cuyo or Magsaysay,   Area of Delivery Palawan   Printable Version Solicitation Number: PR No. 2024-10-101 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 118,800.00 Delivery Period: 4 Day/s Client Agency: DEPARTMENT OF EDUCATION - DIVISION OF PALAWAN Contact Person: Elsie T. Barrios, PhD. Schools Division Superintendent/HoPE Gov. PEO Compound, Brgy. Bancao Bancao Puerto Princesa City Palawan Philippines 5300 63-48-4336392 palawan@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 15/10/2024 8:00 AM Description REQUEST FOR QUOTATION Date: October 4, 2024 Quotation No: 2024-10-101 To All Eligible Suppliers: The Schools Division of Palawan, through its Bids and Awards Committee (BAC), intend to procure a Procurement of Venue Including Meals and Snacks for the conduct of the Division Writeshop on the Finalization of Cuyonon Bilingual Word List and Editing of Cuyonon Short Stories at Cuyo or Magsaysay, Palawan on November 8-11, 2024 with an Approved Budget for the Contract One Hundred Eighteen Thousand Eight Hundred Pesos (Php 118,800.00) through Section 52.1(b) (Shopping) of 2016 revised Implementing Rules and Regulations of Republic Act No. 9184. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the terms and conditions of the RFQ, and submit your quotation duly signed by your representative not later than 09:00 AM of October 15, 2024. at 3rd Floor BAC Office, DepEd Building, SDO Palawan c/o Rafael G. Manalo, PhD, BAC Chairperson, Gov. Salvador P. Socrates Gov’t Center, Bancao-Bancao, Puerto Princesa City. For more information, please contact the BAC at (048) 433-6392. The prospective supplier shall be responsible for verifying the quoted items. RAFAEL G. MANALO, PhD Assistant Schools Division Superintendent Chairperson, Bids and Awards Committee For the Chairperson: (SGD) RODEL S. MAGNAYE, PhD Assistant Schools Division Superintendent Co-Chairperson, Bids and Awards Committee I. PROJECT: Procurement of Venue Including Meals and Snacks for the conduct of the Division Writeshop on the Finalization of Cuyonon Bilingual Word List and Editing of Cuyonon Short Stories at Cuyo or Magsaysay, Palawan on November 8-11, 2024 No. Items and Description Qty. Unit Statement of Compliance (State “Comply or not Comply” Unit Price Total Price Procurement of Venue including meals and snacks for the conduct of the Division Writeshop on the Finalization of Cuyonon Bilingual Word List and Editing of Cuyonon Short Stories at Cuyo or Magsaysay, Palawan on November 8-11, 2024 54 Pax Description of Services: 1. Airconditioned or electric fan function Hall for 54 participants for 4 days with free wifi connections with enough chairs and tables. There must be a separate table for the PMT. 2. On time serving of assisted buffet 1 meal and two snacks (1 am and 1 pm snacks) per day. 3. Free water, flowing Coffee, sugar, creamer, and Tea 4. Free meals and snacks for at least three (3) Program Management Team 5. Menu for the meals and snacks already prepared by the proponent 6. Menu must include 2 main dishes, 1 side dish, dessert. 7. 2 units LCD Projector from the opening program until the end of the conference. 8. Presence of Philippine Flag and Free Tarpaulin 9. Sound system with enough microphones and with standby Operator 10. Standby generator in case of power interruption 11.At least 4 extension wires with 3-gang outlets 12.Venue must be at Cuyo or Magsaysay, Palawan xxxxxxxxxxxxxxxxxxxxxxxxxx Approved Budget for the Contract (ABC) Php 118,800.00 Delivery Period: Four (4) Days Total: This is to submit our price quotations as included above, subject to the terms and conditions of the RFQ. Supplier’s Company Name: TIN: Address: Telephone: CP No.: e-mail: Supplier’s Authorized Representative Signature over Printed Name: Date: I. TERMS AND CONDITIONS A. Submission of Requirements 1. Sealed quotations and other requirements below shall be submitted to the Bids and Awards Committee (BAC) Secretariat at 3rd floor, DepEd Building, Schools Division office of Palawan, Gov. Salvador p. Socrates Gov’t Center, Bancao-Bancao, Puerto Princesa City. 2. Interested Supplier shall submit the following requirements: a. Duly signed Request for Quotation. Prices shall be quoted in Philippine pesos. Statement of Compliance must be accomplished by the supplier. b. Documentary Requirements of the following: 1. Valid Mayor’s Permit 2. PhilGEPS Registration Certificate Bidder’s failure to submit such documents upon opening shall be ground for disqualification. B. Award The supplier who submitted the lowest calculated and responsive quotation shall be Awarded the Purchase Order/Contract after evaluation by the BAC. C. Delivery of Services 1. Delivery of Services shall be made on the Schedule Date upon receipt of Purchase Order/Contract. 2. Upon delivery of the services, the supplier shall notify the Purchaser and present the following document/s to the Purchaser: a. Original and copy of the Supplier’s Statement of Account. D. Evaluation of Quotations Quotations shall be compared and evaluated based on the following criteria: 1. Completeness of Submission. 2. Compliance with Technical Specifications; and 3. Price E. Instructions 1. The Supplier shall be responsible for all the services to be rendered and should be in accordance with the schedule and specifications stipulated in the contract/purchase order. Failure of the supplier to comply with this provision shall be grounds for cancellation of the contract/purchase order issued to the supplier. 2. Supplier shall pick up the purchase order/contract issued in its favor within three (3) calendar days from receipt of notice to the effect. A telephone call or fax transmission shall constitute an official notice to the supplier. Thereafter, if the purchases order remains unclaimed, the purchase order shall be canceled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting supplier shall be precluded from proposing or submitting substitute quotation (s) or item (s). 3. A supplier who accepted a purchase order/contract but failed to deliver the required goods/services within the time called for in the purchase order/contract shall be disqualified from participating in DepEd or any of DepEd unit’s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A 9184 and its IRR-A against the supplier. 4. The supplier shall pay all duties, excise, and other taxes and revenue charges. 5. All transactions are subject to withholding of credible value-added tax and/or expanded value – added tax per revenue regulation(s) of the Bureau of Internal Revenue. F. Payment One Hundred percent (100%) of the Contract Price less government tax shall be paid to the supplier after completion/compliance of the services delivered. Payment shall be in the form of a check and addressed to the supplier’s Name Firm. After carefully reading your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at the price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from the last day of submission indicated in the Submission Requirements. We shall accept the corresponding Award on Purchase Order at any time Before the expiration of this period Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Meals, venue Procurement of Venue Including Meals and Snacks for the conduct of the Division Writeshop on the Finalization of Cuyonon Bilingual Word List and Editing of Cuyonon Short Stories at Cuyo or Magsaysay, Palawan 1 Lot 118,800.00 Other Information Interested bidders may download the attached document sin the associated component section Created by Elsie T. Barrios, PhD. Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF PALAWAN