EVENT MANAGEMENT FOR THE THE CONDUCT OF HRO-ARCDS YEAR-END ASSESSTMENT AND PLANNING Request for Quotation (RFQ)   Reference Number 11354649   Procuring Entity DEPARTMENT OF AGRARIAN REFORM - MAIN   Title EVENT MANAGEMENT FOR THE THE CONDUCT OF HRO-ARCDS YEAR-END ASSESSTMENT AND PLANNING   Area of Delivery   Printable Version Solicitation Number: RFQ No.043B-2024-238 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Events Management Approved Budget for the Contract: PHP 376,600.00 Delivery Period: 0 Day/s Client Agency: Contact Person: JOSE JEFFREY E. PERTIERRA Technical Support Staff IV- Procurement Division Elliptical Road,Diliman Quezon City Metro Manila Philippines 1101 63-02-89281011 63-966-7812052 darco.bacsecretariat.b@dar.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 15/10/2024 10:00 AM Description REQUEST FOR QUOTATION Date: October 8, 2024 RFQ No.: 043B-2024-238 PR No.: PrD-24-10-0273 To All Eligible Suppliers/Bidders Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions provided in this RFQ (see Annex “A”) Completely filled-up and duly signed quotation must be submitted at the Procurement Division, DAR Central Office, Ground Floor Elliptical Road, Diliman, Quezon City or through darco.bacsecretariat.b@dar.gov.ph not later than 15 October 2024 @ 10:00 AM The opening of quotations shall be on 15 October 2024 @ 10:00 AM. (Sgd.)ATTY. QUINTIN O. MAGSICO, JR BAC Chairman ITEM NO. ITEMS & DESCRIPTION UNIT QTY BRAND MODEL COUNTRY OF ORIGIN Check if Comply or Not Comply UNIT PRICE TOTAL PRICE Board, Lodging, and Transportation Services for HRO-ARCDS Year-End Assessment and Planning Location: Region IV-A ___Comply ___ Not Comply Requirements for Board & Lodging and Venue: December 2-4, 2024 (3 nights) Person 51 ___Comply ___Not Comply 1. Twin of Triple Sharing (single beds ___Comply ___Not Comply 2. 3 Single Room ___Comply ___Not Comply 3. Spacious Training Hall/plenary room that can accommodate 52 participants/training hall staff for the activity (high ceiling) ___Comply ___Not Comply 4. Strong internet connection in the training hall and rooms (100 MBS, 5G) ___Comply ___Not Comply 5. Flowing coffee and hot tea with mints/candies ___Comply ___Not Comply 6. Available hot and cold drinking water at the conference hall ___Comply ___Not Comply 7. Free use of LCD, HDMI cables, rostrum, extension cords and basic sound system with extra microphones (minimum of 3) ___Comply ___Not Comply 8. Guided/open buffet breakfast, lunch and dinner and set AM and PM snacks ___Comply ___Not Comply 9. Free welcome signage (outside the hall) and backdrop/event tarpaulin (inside the hall) indicating title, date and proponent office for the activity ___Comply ___Not Comply 10. Free writing pads and pencils ___Comply ___Not Comply 11. Kitchen/restaurant is within the venue ___Comply ___Not Comply 12. With Fire hose/extinguisher, sprinkler and alarm in the corridors and bedrooms ___Comply ___Not Comply 13. With nearby fire station ___Comply ___Not Comply 14. With first aid kit and free alcohol in the session hall ___Comply ___Not Comply 15. Availability of standby emergency medical facilities/nearby medical clinic ___Comply ___Not Comply 16. Available free parking space ___Comply ___Not Comply Requirements for Meals and Snacks: 1. 3 Meals (Breakfast-Lunch-Dinner) per day ___Comply ___Not Comply 2. 2 Snacks (AM and PM Snacks) per day ___Comply ___Not Comply 3. Willing to accommodate requests of participants with food restrictions ___Comply ___Not Comply 4. If Bangus is offered, it must be boneless and no Cream Dory will be served. ___Comply ___Not Comply 5. Breakfast With choices of 3 main courses: i. Meat (Pork/Chicken/Beef) ii. Fish/Seafoods iii. Vegetables iv. Rice v. Bottled Water vi. Dessert – Fresh Fruits ___Comply ___Not Comply 6. AM Snacks With varied choices of hot lugaw, champorado or sandwiches/burgers or other option for snacks Bottled water/natural fruit juices ___Comply ___Not Comply 7. Lunch With choices of 3 main courses: i. Meat (Pork/Chicken/Beef) ii. Fish/Seafoods iii. Vegetables iv. Rice v. Bottled Water vi. Dessert – Fresh Fruits ___Comply ___Not Comply 8. PM Snacks With varied choices of pasta/noodles with bread or kakanin; ginataan, arozcaldo or lugaw with laman/egg or other option for snacks Bottled water/natural fruit juices ___Comply ___Not Comply 9. Dinner With choices of 3 main courses: i. Meat (Pork/Chicken/Beef) ii. Fish/Seafoods iii. Vegetables iv. Rice v. Bottled Water vi. Dessert – Fresh Fruits ___Comply ___Not Comply Other Requirements for Board and Lodging: 1. Accessible to Public Transportation ___Comply ___Not Comply 2. Compliant to safety & health protocols implemented by government authorities ___Comply ___Not Comply 3. Certificate of Authority to Operate issued by the DOT ___Comply ___Not Comply Requirement for Van/ Transportation Services: Van 4 ___Comply ___Not Comply Location: Region IV-A ___Comply ___Not Comply Date of Rentals: December 2, 2024, and December 4, 2024 ___Comply ___Not Comply Schedule/Route: December 2, 2024 (4 vans) Pick-up Time: DAR Central Office at 07:30 AM Drop-off: Hotel/Venue in Region IV-A ___Comply ___Not Comply December 4, 2024 (4 vans) Pick-up Time: Hotel/Venue in Region IV-A at 05:00 PM Drop-off: DAR Central Office ___Comply ___Not Comply Other Requirements for Van/ Transportation Services: 1. At least 12-seating capacity ___Comply ___Not Comply 2. Fully airconditioned vehicle ___Comply ___Not Comply 3. Must be excellent running condition ___Comply ___Not Comply 4. Bidder has an updated LTO Registration ___Comply ___Not Comply 5. Drivers must have valid Professional Driver’s License ___Comply ___Not Comply 6. Driver is well-trained and disciplined ___Comply ___Not Comply 7. Van rental includes toll fees, gasoline/fuel and driver’s food fee ___Comply ___Not Comply 8. Drop-offs only, no provision of board and lodging drivers ___Comply ___Not Comply 9. All necessary documents (permits, licenses etc.) will be secured by the operator/van rental transportation provider ___Comply ___Not Comply ***nothing follows*** TOTAL: ABC : PhP 376,600.00 MODE OF PROCUREMENT : Small Value Procurement [Sec. 53.9] END USER: : ARCDS-ODD PAYMENT MODE: : GOVERNMENT TERMS Supplier/Bidder’s Company Name TIN Address Contact No. Email add Supplier/Bidder’s Name/Authorized Representative Signature over Printed Name Date The submitted price quotations should be subject to the terms and conditions of this RFQ (see Annex “A”) For any clarification, please contact us at Tel. Nos. 8928-1011 or email at darco.bacsecretariat.b@dar.gov.ph Request for Quotation (RFQ) – Small Value Procurement [Sec. 53.9] A. ELIGIBILITY REQUIREMENTS 1. Completely filled-up and duly signed quotation must be submitted at the Procurement Division, DAR Central Office, Ground Floor Elliptical Road, Diliman, Quezon City or online at darco.bacsecretariat.b@dar.gov.ph 2. Quotation shall be submitted with the following requirements, to wit: a. Copy of Valid Mayor’s/Business Permit b. Copy of PhilGEPS Registration Number/ PhilGEPS Platinum c. Notarized Omnibus Sworn Statement Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 EVENT MANAGEMENT EVENT MANAGEMENT FOR THE CONDUCT OF HRO-ARCDS YEAR END ASSESSMENT AND PLANNING 1 Lot 376,600.00 Created by JOSE JEFFREY E. PERTIERRA Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRARIAN REFORM - MAIN