Printing of Billing Invoice Request for Quotation (RFQ)   Reference Number 11230717   Procuring Entity PHILIPPINE INTERNATIONAL CONVENTION CENTER   Title Printing of Billing Invoice   Area of Delivery Metro Manila   Printable Version Solicitation Number: 064-24 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Printing Services Approved Budget for the Contract: PHP 66,000.00 Delivery Period: 15 Day/s Client Agency: Contact Person: Odysseus Oliver U Galimba Buyer/Systems Coordinator PICC Complex Pasay City Metro Manila Philippines 1307 63-2-87894789 Ext.7060 63-2-87894761 ougalimba@picc.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 2 Date Published 10/09/2024 Last Updated / Time 10/09/2024 12:00 AM Closing Date / Time 13/09/2024 3:00 PM Description REQUEST FOR QUOTATION Date: September 9, 2024 RFQ No. 2024-UP-35 ______________________ ______________________ ______________________ ______________________ (Company Name & Address) Sir/Madam: The Philippine International Convention Center Inc. (PICCI), through its Bids and Awards Committee, intends to procure Printing of Billing Invoice, with an Approved Budget for Contract (ABC) of Sixty-Six Thousand Pesos (₱ 66,000.00), VAT Inclusive, which will be undertaken in accordance with Section 53.9 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184. Please quote your best offer for the service/s described herein, subject to the Terms of Reference provided for this RFQ. Submit your quotation/offer duly signed by you or your duly authorized representative not later than 3:00 p.m. of September 13, 2024. A copy of the following shall be submitted along with your quotation/offer: a. 2024 Mayor’s/Business Permit; b. BIR Registration Certificate; c. PhilGEPS Registration Number; d. Omnibus Sworn Statement; and e. Copy of the Terms of Reference duly signed on all pages Open quotations may be submitted manually or through email at the address and contact numbers indicated below. For any clarifications, you may contact Ms. Carreen M. Mangaya at telephone no. (02) 8789-4761 or email address at cmmangaya@picc.gov.ph. KRISTINE ANGELICA E. AGUJO Head, BAC Secretariat/ Procurement Unit RFQ No. 2024-UP-35 TERMS OF REFERENCE I. PROJECT TITLE: Printing of Billing Invoice II. APPROVED BUDGET FOR CONTRACT (ABC): Sixty-Six Thousand Pesos (₱ 66,000.00), VAT Inclusive III. SPECIFICATIONS: 1. Item: BILLING INVOICE Quantity: 200 booklets No. of Copies: 50 pcs. per Booklet No. of sets: 50 sets x 3 Ply Size: 210 mm x 297 mm (A4) Material: Carbonless Paper Color: White-Blue-Yellow Printing: Full Color Printing Others: Pre-numbered seven (7) digits with perforation & BIR Registration Starting Number: 0000001 Line and letter color: Light Blue IV. SCHEDULE OF REQUIREMENT: The supplier shall present layout/proto type of each item for approval of the end-user within seven (7) working days after the receipt of Notice to Proceed. Complete delivery shall be within fifteen (15) calendar days after the approval of the layout/proto type. V. TERMS OF PAYMENT: Payment shall be released within two (2) weeks after full delivery and final acceptance of Office of the Comptroller’s authorized representative and upon submission of the following: a. Billing Invoice b. Delivery Receipt c. Notice of Award d. Request for Services e. Notice to Proceed VI. GENERAL CONDITIONS OF THE CONTRACT: 1. All prices quoted herein are valid, binding and effective for One Hundred Twenty (120) calendar days from date of quotation. 2. The Contractor shall be responsible for the source(s) of his services/equipment shall make deliveries in accordance with schedule, quality and specifications. Failure by the AWARDEE to comply with the same shall be ground for cancellation of the award. 3. The Contractor shall pick up RS and NTP issued in his favor within three (3) days after receipt of notice to that effect. A telephone call, fax transmission or email shall constitute an official notice to the AWARDEE. Thereafter, if the RS remain unclaimed, the said RS shall be sent by messengerial service to the AWARDEE at the latter’s expense. To avoid delay in the service of the requesting agency’s requirement, all DEFAULTING AWARDEES shall be precluded from proposing or submitting a substitute sample. 4. Subject to the provisions of the preceding paragraph, where AWARDEE has accepted a NTP but fails to deliver the services within the time called for in the same order, he shall be extended a maximum of fifteen (15) calendar days under liquidated damages to make good his services. Thereafter if AWARDEE has not completed delivery of services within the extended period, the subject RS & NTP shall be cancelled and the award for the undelivered balance withdrawn from that AWARDEE. The PICC-BAC shall then purchase the required services from such other source(s) as it may determine, with the difference in price to be charged against the DEFAULTING AWARDEE. Refusal by the DEFAULTING AWARDEE to shoulder the price difference shall be ground for his disqualification from future bids of the same or all items, without prejudice to the imposition of other sanctions as prescribed under RA 9184 and its IRR-A. 5. All services by the contractor shall be subject to inspection and acceptance by the PICC. 6. A penalty of one tenth (1/10) of one percent (1%) of the total value of services/works shall be deducted for each day of delay including Sundays and holidays in the delivery of the services. 7. All transactions are subject to withholding of creditable Value Added Tax (VAT) per Revenue Regulation No. 10-93. REQUEST FOR QUOTATION Date: RFQ No. 2024-UP-35 TO: PHILIPPINE INTERNATIONAL CONVENTION CENTER, INC. PICC COMPLEX, 1307 PASAY CITY Sir/Madam: After having carefully read and accepted the Terms of Reference, I/we submit our documentary requirements and quotation/offer as follows: QUANTITY UNIT ITEMS UNIT PRICE TOTAL PRICE 200 Booklets Printing of Billing Invoice Specs: • Quantity: 200 booklets • No. of Copies: 50pcs per booklet • No. of Sets: 50 sets x 3 Ply • Size: 210 mm x 297 mm (A4) • Material: Carbonless Paper • Color: White-Blue- Yellow • Printing: Full Color Printing • Others: - Pre-numbered seven (7) digits with perforation & BIR Registration - Starting Number: 0000001 ₱___________ ₱ ______________ TOTAL (VAT INCLUSIVE) ₱ We undertake, if our quotation is accepted, to deliver the services in accordance with the delivery schedule specified in the Schedule of Requirements. The PICC-BAC reserves the right to accept or reject any and all others, annul the procurement process, and refuse to make an award, without thereby incurring any liability to the affected offerors. __________________________ Signature over Printed Name _________________________ Position/Designation Name of Company: ___________________________________________________________ Address: ____________________________________________________________________ Office Telephone No./s: __________________________________ Fax No: ______________ Email Address/es: ________________________________ Mobile No.: _________________ Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Printing of Billing Invoice Printing of Billing Invoice 200 Book 66,000.00 Created by Odysseus Oliver U Galimba Date Created 09/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PHILIPPINE INTERNATIONAL CONVENTION CENTER