To Provide meals, snacks, venue and accommodation for 27 pax during the Strategic Planning Workshop for PMT on November 12-13, 2024, outside Bayawan City.(SVP 24-B-0388) Request for Quotation (RFQ)   Reference Number 11395465   Procuring Entity CITY OF BAYAWAN, NEGROS ORIENTAL   Title To Provide meals, snacks, venue and accommodation for 27 pax during the Strategic Planning Workshop for PMT on November 12-13, 2024, outside Bayawan City.(SVP 24-B-0388)   Area of Delivery Negros Oriental   Printable Version Solicitation Number: SVP 24-B-0388 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 80,200.00 Delivery Period: 15 Day/s Client Agency: Contact Person: Antonio Lucero Cañada BAC Secretariat Staff New Government Center Cabcabon, Brgy. Banga Bayawan City Negros Oriental Philippines 6221 63-35-4300281 Ext.1210 63-35-4300439 bac.bayawan@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 24/10/2024 Last Updated / Time 24/10/2024 12:00 AM Closing Date / Time 29/10/2024 5:00 PM Description REQUEST FOR QUOTATION RFQ No. SVP 24-B-0388 Date October 23, 2024 PR Reference 100-24-10-074 PhilGeps Reference No. End - User HRMD Closing Date October 29, 2024 @5:00pm Opening of Bids October 31, 2024 @9:00am Designated Places of Submission (Bid Box Designated Locations) 2. Public Market Office, Bayawan City 3. Sidlakan Extension Office (Dgte. City) NOTE: PLEASE ATTACH THE FOLLOWING DOCUMENTARY REQUIREMENTS TOGETHER WITH THIS RFQ: 1. Mayor's / Business Permit 2. PhilGeps Registration No: a. Philgeps Red Membership (for SVP, Shopping, Highly Technical Consultants ) b. Certificate of PhilGeps Registration (Platinum Membership) (NP- Two Failed Bidding) 3. Omnibus Sworn Statement Name of Business: Address: Name of Store: Business Permit No.: Tax Identification No.: PhilGEPS Reg. No.: The Local Government Unit of Bayawan City, through its Bids and Awards Committee, intends to procure goods/services as enumerated in the Proposal Form. Please submit your quotations/proposals duly signed by you or your duly authorized representative not later than the closing date for the item(s) described, subject to the Terms and Conditions provided at the back portion of this Request for Quotation (RFQ). Quotations may be submitted manually, or through facsimile or email at the address and contact numbers indicated below. For any clarification, please contact the BAC Secretariat at telephone number (035) 430-0281 Local 1210/1212 or email address at bac.bayawan@gmail.com. (SGD) VIRGINIA D. SADIASA BAC Chairperson ACKNOWLEDGEMENT RECEIPT I/we hereby acknowledge receipt of this Request for Quotation (RFQ), and hereby agree to the Terms and Conditions set therein. We assume responsibility to deliver/submit our proposal on or before the closing date and time at the designated bid boxes; otherwise, LGU Bayawan City can consider us not interested to quote. (Signature over Printed Name / Date) TERMS AND CONDITIONS 1. Bidders shall provide correct and accurate information required in this form. Errors in price quotation shall be exclusively the supplier’s responsibility. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized representative/s. 2. Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or levies payable. All prices offered must be valid for a period of thirty (30) calendar days from the date of submission. 3. Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected. 4. Indicate in the proposal the brand, model and technical specifications of the items quoted; otherwise, the bid will be rejected. Specifying the country of origin, the terms “generic”, “original”, and the like are not considered brand names. Indicate No Brand if the item quoted is generally unbranded. 5. Alternative Bids shall be rejected outright. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. A Bid with Options is considered an alternative bid regardless of whether said Bid proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes. 6. Award will be made to the Lowest Calculated and Responsive Bid (LCRB) – the bid determined, after post-qualification, as complying to the eligibility and bid requirements. 7. Basis of Evaluation for this RFQ : ◻ BY LOT ◻ PER ITEM 8. BREAKING OF TIES. A non-discretionary method of breaking ties will be used, i.e. tossing of coin (for two bidders) or draw lots (for three or more bidders). 9. The City of Bayawan reserves the right not to award any contract to a bidder having a pending and overdue delivery obligation to the City and defaulted the prescribed delivery period in previous award/s from the City of Bayawan. 10. The prescribed DELIVERY PERIOD is within THIRTY (30) CALENDAR DAYS, unless explicitly indicated in the proposal. Extension of delivery period, if granted, shall in no case exceed the original delivery term. Unless otherwise stated, the default place of delivery is F.O.B. Bayawan City Warehouse, Cabcabon, Bayawan City. 11. Supplier/s must deliver the items awarded within the period specified in the Purchase Order. Purchase Order issued shall automatically be cancelled if no delivery is made after thirty (30) calendar days after receipt thereof, without prejudice to legal courses of action (e.g. imposition of liquidated damages, suspension and blacklisting) provided in Republic Act 9184 and its IRR. The rescinded contract may be re-awarded to the next lowest calculated and responsive bidder. 12. WARRANTY. To assure that manufacturing defects are corrected by supplier, a warranty security shall be required for a minimum of three (3) months for Expendable Supplies, and one (1) year in the case of Non-expendable Supplies. The obligation shall be covered by retention money(1%) of the contract price and shall be released only after the lapse of the warranty period or in the case of Expendable Supplies, after consumption thereof: Provided, however, That the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met. RFQ PROPOSAL FORM RFQ Reference: SVP 24-B-0388 Total ABC: PHP 80,200.00 After having carefully read and accepted the Terms and Conditions, I/ we submit our quotation for the item(s) as follows: Item No. Description (QTY) Unit of Issue Approved Budget for the Contract (TotalABC per line item) OFFER Compliance with Technical Specifications (please check) REMARKS (Indicate the PRICE, BRAND/MODEL and SPECIFICATIONS. Attach brochure if available.) Yes No Unit Cost Total Cost Brand/Model and Technical Specifications Purpose: To Provide meals, snacks, venue and accommodation for 27 pax during the Strategic Planning Workshop for PMT on November 12-13, 2024, outside Bayawan City. VENUE (November 12-13, 2024) 1 Airconditioned Room that can accommodate 50 pax (Inclusion: Tables and Chairs w/covers, 3 wireless microphones, LCD with projector 1 lot 126,000.00 [ ] [ ] 126,000.00 - ACCOMMODATION (November 12-13, 2024) 9 Triple Rooms ( 3 Single beds / room) "MENU for MEALS & SNACKS (November 12, 2024)" AM SNACKS - Ham & Egg Sandwich with Juice & Coffee LUNCH - Rice, Beef Pochero, Radish Salad, Roast, Chicken with Lemon & Herbs, Fried Fish, Maja Blanca, and Softdrinks - PM SNACKS - - Ensaimada, Lemon grass Tea with Calamansi - DINNER - - Rice, Pumpkin Soup, Smoked Chicken Salad, Fish Fillet in Mango Salsa Sauce, Misono Beef, Chicken, & Vegetables, Fresh Fruits, Softdrinks - - (November 13, 2024) COMPLIMENTARY BREAKFAST AM SNACKS - Chicken Sandwich & Cucumber Juice LUNCH - Rice, Porkleg with Kadyos, Organic Lettuce, Salad with Vinaigrette Dressing, Breaded Boneless Bangus, Beef Tips w/ Vegetables, Mango Ice Box Cake & Softdrinks **-*Nothing Follows*-** (SUPPLIER MUST PROVIDE COMPLETE DATA FOR THE INFORMATION REQUIRED BELOW) Delivery Period Warranty Place of Delivery Signature over Printed Name Designation Name of Business Address Telephone/Mobile/Fax No Email Address Created by Antonio Lucero Cañada Date Created 23/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CITY OF BAYAWAN, NEGROS ORIENTAL