PROCUREMENT OF ONE (1) MOTOR VEHICLE UNIT (PASSENGER VAN) FOR OFFICIAL USE OF DENR - MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE NO. VIII Invitation to Bid (ITB)   Reference Number 11410677   Procuring Entity MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE VIII   Title PROCUREMENT OF ONE (1) MOTOR VEHICLE UNIT (PASSENGER VAN) FOR OFFICIAL USE OF DENR - MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE NO. VIII   Area of Delivery Leyte   Printable Version Solicitation Number: BAC-2024-005 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Vehicles Approved Budget for the Contract: PHP 1,950,000.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Jolame Ponce Decena Engineer II/Head, BAC Secretariat MacArthur Park, Barangay Candahug Palo Leyte Philippines 6501 63-916-8681433 jolame13@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 3 Date Published 30/10/2024 Last Updated / Time 30/10/2024 12:00 AM Closing Date / Time 19/11/2024 5:00 PM Description INVITATION TO BID FOR THE PROCUREMENT OF ONE (1) MOTOR VEHICLE UNIT (PASSENGER VAN) FOR OFFICIAL USE OF DENR - MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE NO. VIII 1. The DENR-MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE NO. VIII (DENR-MGB RO NO. VIII), through the FY 2024 General Appropriation Act under Fund 101 intends to apply the sum of One Million Nine Hundred Fifty Thousand Pesos (PhP 1,950,000.00) being the Approved Budget for the Contract (ABC) to payments for the “PROCUREMENT OF ONE (1) MOTOR VEHICLE UNIT (PASSENGER VAN) FOR OFFICIAL USE OF DENR - MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE NO. VIII”. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The MGB RO NO. VIII now invites bids for the above Procurement Project. Delivery completion is within thirty (30) calendar days upon receipt of the Notice to Proceed and Contract. 3. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criteria as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective bidders may obtain further information from MGB RO NO. VIII Bids and Awards Committee (BAC) Secretariat through the contact details given from 8:00 A.M. to 5:00 P. M. (Monday to Friday) except for non-working days or holidays. 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 30, 2024, until November 19, 2024 from the given address below and upon payment of the applicable fee for the Bidding Documents, pursuant to latest guidelines issued by the GPPB in the amount of Five Thousand Pesos (PhP5,000.00). Payment shall be made in person to MGB RO NO. VIII-Finance and Administrative Division, through the BAC Secretariat. The Procuring entity shall allow the bidder to present its proof of payment for the fee which will be presented in person, or through electronic means. DENR - Mines and Geosciences Bureau Regional Office No. VIII MacArthur Park, Candahug, Palo, Leyte 6501 Email: region8@mgb.gov.ph Landline No.: (053) 832-4214 The Procuring Entity shall allow the bidder to present its proof of payment for the fees in cash, manager’s check, or online transfer. It may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS) provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6. The MGB RO NO. VIII will hold a Pre-bid Conference on November 7, 2024 (Thursday), 9:00 A.M. at DENR-MGB RO NO. VIII Conference Room, Annex Building, Candahug, Palo Leyte, and via video conferencing through Google Meet/Zoom, which shall be open to prospective bidders. To be able to join the online pre-bid conference, a written request shall be made/e-mailed to the BAC-Secretariat by the prospective bidders. 7. Bids must be duly received by the MGB RO NO. VIII - BAC Secretariat at the office address indicated below on or before November 19, 2024 (Tuesday) 5:00 P.M. Late bids shall not be accepted. Bid proposals may be submitted by authorized representatives of the supplier. DENR - Mines and Geosciences Bureau Regional Office No. VIII MacArthur Park, Candahug, Palo, Leyte 6501 Email: region8@mgb.gov.ph Landline No.: (053) 832-4214 8. All Bids must be accompanied by a bid security in any of the accepted forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on November 20, 2024 (Wednesday), 9:00 A.M at the Mines and Geosciences Bureau Regional Office No. VIII Conference Room, Annex Building, MacArthur Park, Candahug, Palo Leyte in person and/or through videoconferencing if in case calamity or implementation of community quarantine is observed. Bids will be opened in the presence of the bidders’ representatives who choose to attend the Bid Opening at the address mentioned in the preceding paragraph, and at the same time, via video conferencing through Google Meet/Zoom. An email invitation will be sent to bidders who purchased the bid documents. 10. The MGB RO NO. VIII reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 11. For further information, please refer to: DENR-MGB RO NO. VIII BAC Secretariat DENR – Mines and Geosciences Bureau Regional Office No. VIII MacArthur Park, Candahug, Palo, Leyte Email: region8@mgb.gov.ph Landline No.: (053) 832-4214 12. You may visit the MGB website for downloading of Bidding Document at: https://region8.mgb.gov.ph/en/opportunities/bid-opportunities.html BRENT JAMES E. DAYAO BAC Chairperson, MGB RO NO. VIII Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 ONE (1) MOTOR VEHICLE UNIT (PASSENGER VAN) PROCUREMENT OF ONE (1) MOTOR VEHICLE UNIT (PASSENGER VAN) FOR OFFICIAL USE OF DENR - MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE NO. VIII 1 Lot 1,950,000.00 Pre-bid Conference Date Time Venue 07/11/2024 9:00 AM DENR-MGB RO NO. VIII Conference Room, Annex Building, Candahug, Palo Leyte Created by Richard Belleza Loso Date Created 28/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       MINES AND GEOSCIENCES BUREAU REGIONAL OFFICE VIII