ICT Equipment Invitation to Bid (ITB)   Reference Number 11330419   Procuring Entity DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES - REGION XII   Title ICT Equipment   Area of Delivery South Cotabato   Printable Version Solicitation Number: ITB NO. DENR XII-03-2023 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Information Technology Parts & Accessories & Perip Approved Budget for the Contract: PHP 5,200,000.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Jalila Macaradi Hadjinasser Chief, Procurement Section Aurora St., Koronadal City South Cotabato Philippines 63-938-3214847 jalilahadjinasser@yahoo.com.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 2 Date Published 08/10/2024 Last Updated / Time 08/10/2024 12:00 AM Closing Date / Time 28/10/2024 12:00 PM Description 1. BACKGROUND Protected Areas Development and Management Program (PADM). The DENR adopts technological innovations to strengthen the management and protection of protected areas for the conservation of the biodiversity therein. 2. OBJECTIVES The DENR intends to procure aerial drones/VTOL to enhance its capability to map the landscape and ecosystems of protected areas for the purpose of monitoring biodiversity and tenure areas in aid of law enforcement, detecting change, spatial planning, and post-disaster response. 3. APPROVED BUDGET FOR THE CONTRACT The. Approved Budget for the Contract to purchase ONE (1) set of drone/VTOL package is PhP 5,200,000.00 (amount) with the following inclusions: Particulars/Unit Item Quantity VTOL Fixed-Wing Hybrid RPA Unit ▪ with telemetry laptop (i5, 8GB RAM, GPU card, 1 TB HDD) ▪ with flight software ▪ with 3 units battery ▪ with wireless telemetry antenna ▪ with tracker ▪ with custom case 1 Camera (survey grade, 24MP*) 1 Camera (multi-spectral*) 1 Camera (thermal Camera 1 Light Detection and Ranging (LiDAR) sensor 1 Image processing laptop with software (perpetual license) 1 Training Supervised flights 1 year/3,000 has The package shall include (all brand new units*), Training and Supervised flights. The technical specifications of the above inclusions are detailed in Item 5 hereof. 4. MODE OF PROCUREMENT The project shall be procured through Competitive Bidding, Article IV Section 1 O of Republic Act No. 9184 and its implementing Rules and Regulations. The Contractor/Supplier: a) Must be a certified distributor of the unit or brand being offered; b) Shall have at least five (5) years of extensive experience in using and configuring the instrument with technical support personnel classified as specialists; c) Shall have at least five (5) years of experience in providing related training courses and with trainers who are certified to train by the manufacturer; d) Must provide a warranty statement granting technical support services for 12 months through phone, email, and onsite repairs, if necessary, which will commence upon commissioning of the units; e) Must have at least 5 certified RPA controllers for training and supervised flights. 5. TECHNICAL SPECIFICATIONS Vertical Take-off and Landing (VTOL Fixed Wing Hybrid Remotely Operated Vehicle (RPA) with Mobile Ground Station and flight software) Mission Capability Mapping/Surveillance Maximum Flight Time (Endurance) Up to 2.5 hours with at least 1.5 hours effective flying time per sortie (1 full battery charge) Maximum Operating Altitude 4,000 masl Maximum Take-off Weight 8.5 Kgs Cruise Speed 16-19 m/s Data Link Over 40 km Effective Range Up to 30km radius Payload capability Can mount either/or: (a)survey grade camera (b) multi-spectral camera and (c) LiDAR Mobile ground Station •with real time control and monitoring •with rugged all-weather case Flight Software Flight software compatible with the VTOL RPA unit *Brand new means that the unit had not been used for data acquisition. This does not include test flights and test image capture. Survey-Grade RGB Camera Sensor 24MP Ground Sample Distance 2.4cm/px at 120 m AGL Minimal Trigger time 1.0 second Sensor type CMOS Sensor format APS-C Sensor size 23.5 x 15.6 mm Payload weight RTF (ready to fly) 550 g Shutter type Focal Plane Storage SD card (External slot) Multi-Spectral camera kit Capability Multi-spectral imaging Sensor resolution 1456 x 1088 (1.6MP per MS band) 2464 x 2056 (5. 1 MP panchromatic band) Spectral bands Blue (475 nm center, 32 nm bandwidth), Green (560 nm center, 27 nm bandwidth), Red (668 nm center, 14 nm bandwidth), Red Edge (717 nm center, 12 nm bandwidth), Near-lR (842 nm center, 57 nm bandwidth} RGB Color Output 5.1 MP (global shutter, aligned with all bands) Ground sample distance 7. 7 cm per pixel (per MS band) at 120m (""400 ft) AGL 3.98 cm per pixel (panchromatic band) at 120m {-400 ft) AGL Field of view 50° HFOV x 38° VFOV (MS) 44° HFOV x 38° VFOV (PAN) Capture rate Up to three captures per second raw ONG Field of view 50° HFOV x 38° VFOV (MS), 44° HFOV x 38° VFOV(PAN) Storage 128 GB CFexpress card Interfaces Three configurable GPIO: select from trigger input, PPS input, PPS output, and top of frame signals. Host virtual button. USB 2.0 port for Wifi. Serial. 10/100/1000 Ethernet. CF Express for storage Kit Contents ▪ Sensor ▪ Lens cover ▪ Calibrated reflectance panel Light sensor with integrated GPS Cables ▪ Mounting screws ▪ Hard carrying case ▪ Card reader Light Detection and Ranging (LiDAR) sensor Wavelength 905nm Maximum altitude 140 mAGL Precision 1.8- 2.5 cm Accuracy < 3 cm Scanner field of view 70° Shots per second 240,000 Point density @100 m 50 -100 points/m2 Multi-echo technology up to 3 echoes per shot Payload weight RTF 950 g Flight time 60 minutes Thermal Camera Weight Not more than 930 g Thermal Imager Uncooled VOx Microbolometer Sensor Resolution (Photo) 1280x1024 Sensor Resolution (Video) 1280 x 1024 @30 fps Spectral bands 8-14 μm (micrometer) Temperature Measurement Range High Gain: -20° to 150° C (-4° to 302° F), -20° to 450° C (-4° to 842° F) (With Infrared Density Filter) Low Gain: 0° to 600° C (32° to 1112° F), 0° to 1600° C (32° to 2912° F) (With Infrared Density Filter) Storage Internal, or memory card Telemetry Laptop Telemetry Laptop (i5,8GB RAM, GPU card, 1 TB HDD •with flight software •with 3 units battery •with wireless telemetry antenna •with Tracker •with custom cage Camera (survey Grade, 24MP*) Camera (Multi-spectral*) Image Processing Laptop Central Processing unit At least Intel i7 Graphics Processing Unit Dual GPU, at least GeForce RTX 3060 Size 15.6” Random Access Memory At least 16GB Storage (HDD/SDD) 1 TB Accessories Mouse and Laptop Bag Image Processing Software Software capabilities ▪ Photogrammetric triangulation ▪ Dense point cloud: editing and classification ▪ Digital elevation model: DSM/OTM generation and editing ▪ Georeferenced orthomosaic generation ▪ LiDAR data support ▪ Ground control points / scale bar support ▪ Measurements: distances, areas, volumes ▪ Stereoscopic measurements ▪ 3D model: generation and texturing ▪ Hierarchical tiled model generation ▪ 4D modeling for dynamic scenes ▪ Panorama stitching ▪ Multispectral imagery processing ▪ Automatic powerlines detection ▪ Satellite imagery processing ▪ Python and Java API ▪ Network processing ▪ Cloud processing License Perpetual 6. CERTIFICATION FROM MANUFACTURER AS AUTHORIZED DISTRIBUTOR The Contractor must be a certified distributor of the brand being offered. A certification from the manufacturer must be presented as part of the bid documents. 7. DELIVERY The delivery, installation, configuration, and testing of the drone units shall be within thirty (30) calendar days from the receipt of the Notice to Proceed (NTP). 8. SCOPE OF WORK The Contractor/Supplier shall: a. Conduct a pre-implementation meeting with the DENR representatives/End-user to discuss the necessary preparations, ideal set-up, contractor's familiarization, and other implementation matters; b. Deliver, install, configure, and test the drone package prior to and during the training for RPA controllers; c. Assist in the registration of the drones with the Civil Aviation Authority of the Philippines {CAAP); d. Train assigned employees of the DENR/End-User and provide manuals and modules to the DENR/End-User; e. Assist in the CAAP registration of trained DENR personnel as RPA controllers and of the DENR as RPA operator; f. Provide/render the following after-sales support services during the warranty period: 1) Provide technical support for critical issues and within 72 hours for non-critical issues during the warranty period; 2) Replace units or parts with manufacturing defects at no additional cost to the DENR; 3) Repair damaged units or parts at no cost to DENR. However, parts to be replaced that are not covered in Item 8. f (2) hereof should be billed against DENR; 4) Provide a service unit of at least the same brand, model, features and functionalities or its equivalent in case of equipment breakdown and the unit needs to be pulled out for servicing, at no additional cost to the DENR. g. Provide technology transfer in introduction to RPA capabilities, essential work, flows, and processes in using the instrument from data acquisition, data processing, and post-processing in the process of installation, configuration, and testing of the drones and accompanying image processing software and hardware; h. For VTOL RPA or medium multi-rotor drones, provide on-site supervised flights commencing at the date of commissioning of the drones for a period of 1 year or until THREE thousand (3,000) hectares of data acquisition is reached; i. Assign a field Supervisor during the supervised flights to supervise, monitor and validate the skills capability and level reached by the RPA Team; and j. Provide a documentation of the drones in both hard and soft copies including information in the deployment, and system resource employed in the project, as well as procedures, after the completion of the training program. The DENR Regional Executive Director shall issue a Certificate of Acceptance once all the requirements are fully met by the Contractor. 9. WARRANTY: 3 years a. Warrants that it shall conform strictly to the terms and conditions of this TOR; b. Warrants, represents, and undertakes reliability of the services and that their manpower complements are hardworking, qualified/reliable and dedicated to do the service required to the satisfaction of the DENR. It shall employ well-behaved and honest employees with ID displayed conspicuously while working within the premises of the DENR. It shall not employ OENR employees to work in any category, whatsoever; c. In the performance of its services, shall secure, maintain at its own expense all registration, licenses, or permits required by National or Local laws and shall comply with the regulations and directives of Regulatory Authorities and Commissions; d. Contractor's personnel shall take all necessary precautions for the safety of all persons and properties at or near their area of work and shall comply with all the standard and established safety regulations, rules, and practices; e. Shall coordinate with the authorized and/or designated DENR personnel in the performance of their jobs; f. Shall be liable for loss, damage, or injury due directly or indirectly through the fault or negligence of its personnel. It shall assume full responsibility thereof and the DENR shall be specifically released from any and all liabilities arising therefrom; g. Shall neither assign, transfer, pledge, nor sub-contract any part or interest therein; h. Shall identify the certified technical support personnel that will be given authority to assess and operate the specified equipment. DENR shall be informed through a formal notice on the change or replacement of technical personnel five (5) days prior to the actual rendering of technical support services; The warranty/subscription period shall commence on the day of commissioning of the RPA and shall be in force for a period of 365 days therefrom. 10. CONFIDENTIALITY OF DATA a) All project personnel of the Contractor shall be required to sign a Non-Disclosure Agreement (NOA) in accordance with the RA 10173 (Data Privacy Act of 2012); b) The Contractor agrees to hold the Proprietary Information in strict confidence. The Contractor furthermore agrees not to reproduce, translate, or disclose the Proprietary information to third parties without prior written approval of the DENR. 11. MODE OF PAYMENT a) The Contractor/Supplier shall be paid in one (1) time, the total contract price of which is subject to the required Final Withholding VAT (Services) of five percent (5%) and Expanded Withholding Tax of two percent (2%). b) Upon delivery of drones fixed wing hybrid RPA units: 100% c) Supervised flights in one (1) year or three thousand (3,000) hectares data acquisition reached without payment from the DENR/End-User. d) Payment shall be made within a reasonable time from the submission of the documentary requirements such as, but not limited to the following, based on existing accounting and auditing laws, rules and regulations: (1) Sales Invoice/Bills (2) Manual (3) Certificate of Acceptance issued by the RED (4) Non-Disclosure Agreement e) No advance payment shall be made as provided for in Section 88 of PD 1445. 12. COMPLIANCE WITH LAWS, RULES AND REGULATIONS GOVERNING THE PROCUREMENT By submitting its bid, interested parties expressly signify acquiescence to compliance with the provisions of Republic Act No. 9184, its Implementing Rules and Regulations (IRR) and all issuances from the Government Procurement Policy Board, and all other agencies exercising regulatory authority over this transaction. Specific restrictions and/or guidelines as may be provided by the GPPB, or other government agencies and entities exercising supervisory or regulatory functions over DENR and/or the subject matter of this procurement shall be included and made an integral part of the contract. Contract provisions, especially, although not limited to those involving contract implementation and termination, running contrary to any restriction or issuance by GPPB, and/or other government agencies and entities exercising supervisory or regulatory functions over DENR and/or the subject matter of this procurement, as well as any established process/procedure of the DENR, shall be removed or modified accordingly. Submission of bid thus serves as agreement and consent of interested bidders to see to it that any and all additional requirements apart from what is stated in the relevant laws, rules and regulations governing this procurement. which other government agencies or entities may require, shall be complied with. Any and all additional expenses which may be deemed necessary for the DENR to effectively and efficiently execute the contract or Purchase Order (P.O.) for this procurement shall be included in the determination of the lowest calculated bid. The bid must contain any and all additional charges, which shall be imposed by the interested bidder. Any charge· not included therein may not be imposed by the interested bidder during contract or Purchase Order (P.O.) drafting and execution. Any provision which may hinder, or create a more onerous requirement detrimental to the performance of functions of the DENR in the ordinary course of business, may not be included in the contract or Purchase Order {P.O.) proper. 13. VIOLATION OF THE TERMS AND CONDITIONS a. The Contractor/Supplier shall hold the DENR free from any and all claims, liabilities, losses and suits arising from the Contractor's services, or the acts, omissions, or conduct of all persons employed or allowed by the Contractor or participate or assist in the performance of-its obligations under this TOR; b. The DENR shall have the right to declare this Agreement rescinded and terminated after due notice upon failure of the Contractor/Supplier to comply with any terms and conditions of this Agreement without prejudice to such other rights of the DENR to proceed against the Contractor as may be warranted by the circumstances, including forfeiture of performance bond and/or the filing of appropriate administrative, civil, or criminal charges against the responsible persons; c. If the Contractor/Supplier violate any of the terms and conditions of this TOR, or shall neglect to perform any of their work, duties, functions, responsibilities or obligations stipulated herein, or for any other causes shall not carry the tasks in acceptable manner, and by the reason thereof,· the DENR suffers damages or losses, the Contractor shall be assessed a penalty in the form of liquidated damages in the amount of at least equal to 1/10 of 1% of the cost of the unperformed portion for everyday of delay. The Contractor shall be subject to administrative sanctions pursuant to RA 9184 and its IRR. Pre-bid Conference Date Time Venue 15/10/2024 1:30 PM DENR X11 REGIONAL OFFICE, 3RD FLOOR FUNCTION HALL, AURORA STREET, ZONE 4, KORONADAL CITY, SOUTH COTABATO Created by Jalila Macaradi Hadjinasser Date Created 07/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES - REGION XII