2024-09-0794 PDBBM ACCOMMODATION AND CATERING SERVICES PDBBM-PAMANA Year-end Performance Review and Evaluation Workshop Request for Quotation (RFQ)   Reference Number 11354397   Procuring Entity DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION XII   Title 2024-09-0794 PDBBM ACCOMMODATION AND CATERING SERVICES PDBBM-PAMANA Year-end Performance Review and Evaluation Workshop   Area of Delivery (Independent City)   Printable Version Solicitation Number: 2024-09-0794PDBBM Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 360,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Loreto Jr. Vargas Cabaya Regional Director Regional Center, Brgy. Carpenter Hill Koronadal City South Cotabato Philippines 9506 63-228-3180 Ext.81 63-228-3180 procurement.fo12@dswd.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 15/10/2024 10:00 AM Description 1 40 Pax HOTEL ACCOMMODATION "Specifications for room: *Three (3) days of accommodation *Dual sharing room accommodation with free provisions replenished daily (fully air-conditioned) *Well-lighted rooms Specifications for food and menu: *Meals to be served: Breakfast, lunch, and Dinner (Supplier must submit menu) Type of Meals: *Guided/Managed Buffet for breakfast, lunch, and dinner (Rice with 4 viands (Fish/chicken/beef/vegetable), soup, fresh fruits/desserts ad drinks); Plate AM/PM sbacks-include special meals for Muslim participants (NO PORK SERVE) *Full Meal Lunch, AM Snack, PM Snack, with cold beverages" "Inclusions: *Wide and Fully airconditioned function hall that can accommodate 40 persons *Free flowing brewed coffee, tea, drinking water, & assorted candies/nuts with at least two (2) standby waiters/waitresses *Whiteboard with whiteboard marker and erasers *Free use of Strong WIFI that can accommodation 40 pax during the event *Free use of LCD Projector and two (2) Widescreen with splitter and sound system with at least 3 microphones *Free use of electricity & extension wire for the use of laptop of the 40 participants. *Free tarpaulin (8x12)/streamer (outside of the hotel/lobby and inside the function room)" "*Hotel must not be offering short-term lodging associated with motel and must not be situated beside or across gamlbling establishment or casino strip clubs adult entertainment shop/night club, funeral, mortuaries, and other similar places *The hotel should adhere to the cleaning, disinfection, and ventilation measures for hotel rooms and function rooms *Compliance to safety protocols must be observed, and must be strictly followed" "Accessibility: *Along the highway *Accessible to public transpostation *PWD and Senior Citizen friendly facility Hotel location must be appropriate for the conduct of professional discusion for productivity and creative thinking" Please Attach the following Documentary Requirements: Copy of Mayor's/Business Permit Copy of PhilGEPS Registration Number Copy of Registration Certificate from SEC, DTI, or CDA or its equivalent Copy of BIR Certificate of Registration Copy of Omnibus Sworn Statement (for ABC above P50,000.00) Delivery Term: AS PER SCHEDULE Place of Delivery / Venue: Within General Santos City ************************************************************* DEPARTMENT OF SOCIAL WELFARE & DEVELOPMENT Field Office XII, Koronadal City REQUEST FOR QUOTATION Company Name: ________________________________________ RFQ No.: 2024-09-0794 Address: _______________________________________________ Date: 11-Oct-24 Contact Person: _________________________________________ Contact No.: ____________________________________________ Sir/Madam: Please quote your government price/s including delivery charges, VAT or other applicable taxes, and other incidental expenses for the goods listed in Annex A. Also, furnish us with descriptive brochures, catalogues, literatures and/or samples, if applicable. If you are the exclusive manufacturer, distributor or agent in the Philippines for the goods listed below, please attach in your quotations a duly notarized certification to this effect. Please accomplish and submit this form together with Annex A to DSWD-BAC Secretariat at DSWD Regional Office XII, Brgy. Carpenter Hill, Koronadal City or email us your accomplished forms at procurement.fo12@dswd.gov.ph. Kindly indicate in the subject the reference number for quotations submitted through said email address. Quotations submitted to different email address(es) as stated above shall not be considered for evaluation. For manual submission, please submit these documents signed and sealed, not to be disclosed to canvassers and other parties until bid opening of BAC. Deadline of Bid Submission is on ______October 15, 2024_____ at 10:00AM NOTE: Submission of quotations beyond the deadline shall be ground for disqualification Very truly yours, (SGD) ABDULQUDDUS R. BARAMBANGAN Head, Procurement Section TERMS AND CONDITIONS: 1. Award shall be made on per: [ ] item basis [ / ] total quoted [ ] lot basis 2. Quotations validity shall be Ninety (90) calendar days from the deadline of submission of quotations. 3. Good/s shall be delivered on: AS PER SCHEDULE 4. Place of Delivery: Within General Santos City 5. Terms of Payment: n/30. 6. Liquidated Damages/Penalty: One-Tenth (1/10) of One Percent for Every Day of Delay 7. For goods, please indicate brand, model, and country of origin 8. Must be PhilGEPS registered. 9. In case of discrepancy between unit cost and total cost, unit cost shall prevail. 10. In case of a tie, the contract shall be awarded through a "tie-breaking" method to determine the winning bidder in accordance with GPPB Circular 06-2005 "11. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s" 12. Warranty: (If applicable) (Signature over Printed Name) Supplier Created by Loreto Jr. Vargas Cabaya Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION XII