SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR ID PRODUCTION USE UEP MAIN CAMPUS Request for Quotation (RFQ)   Reference Number 11010432   Procuring Entity UNIVERSITY OF EASTERN PHILIPPINES   Title SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR ID PRODUCTION USE UEP MAIN CAMPUS   Area of Delivery Northern Samar   Printable Version Solicitation Number: RFQ No.: GOODS-261-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Equipment Supplies and Consumables Approved Budget for the Contract: PHP 186,020.00 Delivery Period: 30 Day/s Client Agency: Contact Person: DEONY SAGONOY MARINO Chair, BAC Secratariat Veloso Boulevard, University Town Catarman Northern Samar Philippines 6400 63-970-3653808 uepbac20@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/07/2024 Last Updated / Time 03/07/2024 12:00 AM Closing Date / Time 18/07/2024 1:30 PM Description Republic of the Philippines UNIVERSITY OF EASTERN PHILIPPINES University Town, Catarman, Northern Samar Web: http://uep.edu.ph; Email: uepnsofficial@gmail.com REQUEST FOR QUOTATION (Section 53.9) July 02, 2024 The UNIVERSITY OF EASTERN PHILIPPINES, has an approved allocation from its Business Related Fund – ID Production (BRF – ID Production) in the amount of 186,020.00 (Approved Budget for the Contract) for the SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR ID PRODUCTION USE UEP MAIN CAMPUS 1. Prospective suppliers are invited to quote for the abovementioned project. All quotations are subject to terms, conditions, and instructions of the RFQ. Late quotations will not be accepted. 2. Interested suppliers may submit their formal proposals/quotations in a sealed envelope and drop the same at the designated Bid Box found at the UEP-BAC Secretariat Office on or before July 18, 2024 @ 01:30 PM. A non-refundable fee of 500.00 must be paid to the UEP Cashier or thru DBP Account No.: 000-357-725-9 with Account Name: UEP University Income and receipt thereof shall be attached to the same. For a proper presentment of proof of payment to transpire, the bidder should have promptly informed the BAC Secretariat/Cashier’s Office within five (5) working days before the last day of submission of bids that the bidding fee has been deposited to the account of the University Income for the latter to validate the fund transfer. Once validated, the Cashier’s Office can now issue a proof of payment (official receipt) to the bidder, through its representative or to the BAC Secretariat Office. 3. All interested suppliers are required to attached to their quotation/proposal the following eligibility documents to wit: a. DTI Business Name Registration/SEC Registration Certificate. b. PhilGEPS Registration c. Mayor’s Business Permit/Municipal Business License issued by the city/municipality where the principal place of business is located d. Taxpayer’s Identification Number e. Revised Omnibus Sworn Statement; and f. Bid Security in an amount equal to a percentage of the ABC in accordance with the following schedule: Form of Bid Security Amount of Bid Security (Equal to Percentage of the ABC) (a) Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank, or Two percent (2%) (b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank, or (c) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security; or Five percent (5%) (d) Any combination of the foregoing, or Proportionate to share of form with respect to total amount of security (e) Bid-Securing Declaration using the standard form in Page 4 hereof. 4. Quotations, using the form in Page 3 of this RFQ, will be opened in the presence of the bidder’s/supplier’s official representatives who may opt to attend on July 18, 2024 @ 2:00 in the Afternoon. 5. Award will be by lot basis, thus, quotation for individual line item in excess of the ABC for the said item shall be automatically rejected. 6. For further information, please contact: PROF. DEONY S. MARINO Head, UEP BAC Secretariat BAC Sec. Office, Administration Building University of Eastern Philippines University Town, Catarman, Northern Samar – 6400 Contact No.: 09703653808 Email Add: uepbac20@gmail.com 7. Delivery of goods is required within 30 Calendar Days upon receipt of the Award/Contract/Purchase Order. 8. All prices offered shall be quoted in Philippine Peso and shall remain valid for a period of thirty (30) days from the date of the opening of quotations. 9. All duties, taxes, and other levies payable by the Supplier prior to their submission of quotations, including delivery freight if awarded, are presumed to be included in the rates, prices and total bid price submitted by the Supplier. 10. Warranty: In order to assure that manufacturing defects shall be corrected by the Supplier, a warranty shall be required from the contract-awardee for a minimum period of six (6) months in the case of Expendable Supplies, or a minimum of one (1) year in the case of Non-Expendable Supplies. The obligation for the warranty shall be covered by, at the Supplier’s option, either retention money or in an amount equivalent to at least ten percent (10%) of the final payment, or a special bank guarantee equivalent to at least ten percent (10%) of the Contract Price. The said amounts shall only be released after the lapse of warranty period indicated above, or in the case of Expendable Supplies, after consumption thereof; provided, however, that the supplies delivered are free from patent and latent defects and all the conditions imposed under this Contract have been fully met. 11. The UEP reserves the right to reject any or all quotations without thereby incurring any liability to the affected suppliers, waive any defect contained therein, and offer the most advantageous to the government. 12. In case of a tie, Pursuant to Appendix 11 of R.A 9184, particularly Section 3.2 of GPPB Circular No. 06-2005 (Tie Breaking Method), Procuring entities are hereby required to identify at the onset of the bidding process, and thereafter include in the bidding documents as instruction or a matter of information to prospective bidders, a ready and clear measure to be used in the event two or more of the bidders have been post-qualified as LCRB or HRRB. In all cases, the measure determined by the procuring entity shall be non-discretionary and non-discriminatory such that the same is based on sheer luck or chance, the procuring entity may use “draw lots” or similar methods of chance. NELIA M. ADORA, PhD, DM BAC Chairman Created by DEONY SAGONOY MARINO Date Created 02/07/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       UNIVERSITY OF EASTERN PHILIPPINES