Road Concreting, Sitio Pasto, Brgy. Panubigan, Canlaon City Invitation to Bid (ITB)   Reference Number 11380873   Procuring Entity CITY OF CANLAON, NEGROS ORIENTAL   Title Road Concreting, Sitio Pasto, Brgy. Panubigan, Canlaon City   Area of Delivery Negros Oriental   Printable Version Solicitation Number: 2024-10-3-01 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Civil Works Category: Construction Projects Approved Budget for the Contract: PHP 980,805.25 Contract Duration: 200 Day/s Client Agency: Contact Person: Alice D Mcguiggan BAC Secretary Lopez Jaena Street, Brgy. Mabigo, Canlaon City Canlaon City Negros Oriental Philippines 6223 63-9-09190034771 bacofficelgucanlaon@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 11/11/2024 10:00 AM Description Republic of the Philippines City of Canlaon OFFICE OF THE BIDS AND AWARDS COMMITTEE INVITATION TO BID FOR THE EARLY PROCUREMENT ACTIVITY (EPA) FOR THE ROAD CONCRETING The Local Government of Canlaon City, through the AIP 2025, intends to apply the sum of Nine Hundred Eighty Thousand, Eight Hundred Five & 25/100 (P980,805.25) being the Approved Budget for the Contract (ABC) to payments under the contract for the ROAD CONCRETING, Sitio Pasto, Brgy. Panubigan, Canlaon City. Bids received in excess of the ABC shall be automatically rejected at bid opening. The Award of the contract is subject to the effectivity of the General Appropriations Act (GAA) for FY 2025. The Local Government Unit of Canlaon City is conducting this procurement thru the Early Procurement Activity (EPA) for FY 2025 to ensure the timely delivery of goods, implementation of infrastructure projects and rendition of consultancy services, consistent with the GPPB Resolution No. 14-2019 dated July 17, 2019. EPA shall refer to the conduct of procurement activities, from posting of the procurement activity, if required, until recommendation of the Bids and Awards Committee (BAC) to the HoPE as to the award of the contract for goods to be delivered, infrastructure projects to be implemented and consulting services to be rendered in the following fiscal year (i.e. FY 2025), pending approval of their respective funding sources. The Bidders, therefore, are herewith informed of the following: Interested bidders are invited/requested to submit their bid proposals based on indicative budget (subject to final approval) through this invitation to bid, together with the bidding documents The Local Government of Canlaon City will evaluate bid proposal and determine the winning bidder. The financial proposal of the winning bidder will be the contract price/amount which is considered fixed price. However, the Notice of Award (NOA) will only be issued upon the approval of the budget. Would there be a delay in the award as affected by the possible delay in the budget approval, the bid validity as specified in the bidding documents (which is a maximum of 120 calendar days), the winning bidder may be requested to extend the validity, if the bidder refuses to extend the bid validity, the bid submitted by the said bidder will be rejected. The Local Government Unit of Canlaon now invites bids for the ROAD CONCRETING, Sitio Pasto, Brgy. Panubigan, Canlaon City. Completion of the Works is required 200 calendar days. Bidders should have completed within ten (10) years prior to the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instruction to Bidders Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”. Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Interested bidders may obtain further information from the Local Government Unit, Canlaon City at the Office of the Bids and Awards Committee, Canlaon City and inspect the bidding documents from 8:00 AM to 5:00 PM, Monday to Friday. A complete set of Bidding Documents may be purchased by interested Bidders starting October 23, 2024 to November 11, 2024 until 10:00 AM at the Office of the Bids and Awards Committee, Canlaon City, and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of One Thousand (P1,000.00) Pesos. The Procuring Entity shall allow bidder to present its proof of payment for the fees by facsimile. Bidding Documents may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that bidders shall pay the fee for the Bidding Documents not later that the submission of their bids. The Local Government Unit of Canlaon City will hold a pre-bid conference on October 29, 2024 – 2:00 PM, at the Office of the Bids and Awards Committee, 2nd Floor, City Hall Building, Canlaon City, which shall be open to all prospective bidders. Bids must be received by the BAC Secretariat through manual submission on or before November 11, 2024, 10:00 AM at the Office of the Bids and Awards Committee, 2nd Floor, City Hall Building, Canlaon City. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18 Bid opening shall be on November 11, 2024, 10:00 AM at the Office of the Bids and Awards Committee 2nd Floor, City Hall Building, Canlaon City. Bids will be opened in the presence of the bidders’ representative who choose to attend the activity. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted. For the purpose of constituting a quorum, either the physical or virtual presence of the BAC member shall be considered pursuant to GPPB Resolution No. 09-2020. The Local Government Unit of Canlaon City reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders. For further information, please refer to: Alice D. Mcguiggan BAC Secretariat Mobile No. 09175617931 Email address: bacofficelgucanlaon@yahoo.com bacofficelgucanlaon@gmail.com Date of posting: October 22, 2024 DORIS Y. FLORES BAC Chairperson Republic of the Philippines City of Canlaon BIDS AND AWARDS COMMITTEE Control No.: 01 BID FORM NAME OF PROJECT: ROAD CONCRETING LOCATION: Sitio Pasto, Brgy. Panubigan, Canlaon City BILL OF QUANTITIES Item No. ITEM DESCRIPTION Quantity Unit Unit Price (Pesos) Amount (Pesos) 100 Clearing and Grubbing 1.00 lot 102 Excavation 130.00 m³ 201 Aggregate Base Course w/o shouldering 102.00 m³ 311 Portland Cement Concrete pavement 356.00 m² SP I Billboard 1.00 lot TOTAL Submitted by: Name and Signature of Bidder/Authorized Representative Date:_________________________ Pre-bid Conference Date Time Venue 29/10/2024 2:00 PM Office of the Bids and Awards Committee 2nd Floor, City Hall Building, Canlaon City Created by Alice D Mcguiggan Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CITY OF CANLAON, NEGROS ORIENTAL